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1987-2071229L NO AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON COUNTY FRIENDS OF THE FAMILY, AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City council has determined that it is in the best interest of the citizens of the City to provide public funds to Denton County Friends of the Family, in consideration of the valuable public services to be furnished by Denton County Friends of the Family to the City of Denton in accordance with the ,,Funding Agreement" attached hereto, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby approves the ,,Fun~ing Agre~"~ent" attached hereto, between the City of Denton and Denton County Friends of the Family, and authorizes the Mayor to execute said agreement SECTION II That the City Council authorizes the expenditure of fhnds in th~" manner and amount as specified in the Agreement SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the /~. day of ~, 1987 /RAY STEPHENS, MAXU~ ATTEST Jt~,]]iFI~R~AI~TERS, CITY AP'~OVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY 1229L THE STATE OF TEXAS ~ FUNDING AGREEMENT BETWEEN THE CITY OF DENTON) TEXAS AND DENTON COUNTY OF DENTON ~ COUNTY FRIENDS OF THE FAMILY Thxs Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, hereinafter referred to as "City", and the Denton County Friends of the Family hereinafter referred to as "Agency", WHEREAS, the Clty)s Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important service for the residents of Denton without regard to race, religion, color, age or national origin, and HRC recommends funding the Agency, and WHEREAS, the City has determxned that the Agency merits assistance and has provided for Thirty=two Thousand and No/100 Dollars ($32,000 00) in 1ts budget for funding the Agency, NOW, THEREFORE, the part~es hereto mutually agree as follows I SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks, for which the monies provided by the City may be used A Provide emergency residential shelter to women and their children, who are victims of family violence B provide counseling, on both a residential and non= residential basis, to family members, to assist them in dealing with the emotional and physical trauma of family v~olence C Provide counseling services to victims of rape and their families D Provide community education services concerning rape and family ¥1olence II OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the C~ty, Agency agrees to the following terms and conditions A It will establish a separate bank account for deposit of the Thirty=two Thousand and No/100 ($32,000 00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein AgenCy shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose B It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program C It will permit authorized officials for the City of Denton to review its books at any time D It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted E It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement F At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year G It will promptly pay all bills when submitted unless there is a discrepancy in a bill, any errors or discrepancies in bills shall be promptly reported to the Executive Director of Finance or his authorized representative for further direction H It will appoint a representative who will be available to meet with the Executive Director of Finance and other C~ty officials when requested I It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors III TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame October 1, 1987 through September 30, 1988 IV METHOD OF PAYMENT A Payment by the City for services provided hereunder will be made as follows $8,000 on or before January 1, 1988 $8,000 on or before April 1, 1988 $8,000 on or before June 1, 1988 $8,000 on or before September 1, 1988 PAGE 2 B It is expressly understood and agreed that in no event under the terms o£ this contract w111 the total compensation to be paid hereunder exceed the maximum sum of Thirty~two Thousand and No/100 Dollars ($32,000 00) for all of the services rendered V EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored The Agency agrees to make available its financial records for review by the City at the City's discretion In addition, the Agency agrees to provide the City the following data and/or reports A All external or internal audits B All external or internal evaluation reports C Quarterly performance reports submitted in January, April, July and September, to include the following criteria 1 Total number of clients served 2 Residential-Number of women over seventeen (17) housed Number of children under seventeen (17) housed 4 Average length of stay of persons housed 5 Disposition of case 6 Non-Residential Family Counseling-Number of clients 7 Non-Residential Individual Counseling-Number of clients 8 Number of telephone calls related to family violence 9 Income level correlated to Texas Department of Human Resources and Health ~ Human Services Poverty Guidelines 10 Number below poverty level Number above poverty level 11 Number of rape cases 12 Other appropriate information such as number of volunteer hours, major donations, fund raising efforts, community education programs, and new program developments PAGE 3 D The Agency agrees to submit quarterly financial statements in January, April, July, and September which shall include current and year-to-date period accounting of all revenues, expenditures, outstanding obligations and beginning and ending balances E An explanation of any ma~or changes in program services F An explanation of use of funds to provide additional services VI SUSPENSION OR TERMINATION In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable date for compliance In case of termination, the Agency will remit to the City any unexpended City funds Acceptance of these funds shall not constitute a waiver of any claim the City may otherwise have arising out of this agreement IN WITNESS WHEREOF, the parties do hereby affix their ~lgna- this Funding Agreement as of the /~"~ day ture~_ and_ en}~ into Of,.~-~ , 1987 CITY OF DENTON, TEXAS DENTON COUNTY FRIENDS OF THE FAMILY 'R~Ay' STEPHENS, MAYOR DIRECTOR ATTEST ATTEST J~IF~WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY PAGE 4