1987-193 0923L
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at once
to appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or it is necessary to
protect the public health of the citizens of the city, or in case
of unforeseen damage to public property, machinery or equipment,
or, in certain exceptions where state law does not require that
contracts submitted to competitive bids, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that
there is a public calamity that makes it necessary to act at once
to appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
81357 Motorola Communications $25,998 25
81385 General Electric Co $81,565 00
81413 Wang Laboratories $22,908 00
SECTION II That the following contract for maintenance ser-
vices is hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
81413 Wang Laboratories $22,908 O0
SECTION III That because o£ such emergency, the City
Manager or designated employee is hereby authorized to purchase
the materials, equipment, supplies or services as described in
the attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions o£ state law exempting such
purchases by the City £rom the requirements o£ competitive bids
SECTION IV That this ordinance shall become e££ectlve
immediately upon its passage and approval
PASSED AND APPROVED this the 3rd day o£ November, 1987
ATTEST
APPROVED AS TO LEGAL FORM
DEBRA Al)AMI DRAYOVITCH, CITY ATTORNEY
PAGE TWO
DATE November 3, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUB~IECT PURCHASE ORDER #813§7
~DTOROLA COMMUNICATIONS - $25,99g 25
RECOf~IEIIDATION We recommend this emergency, one source purchase order be
approved to Motorola Commumcations for $25,998 25
This purchase order is for the purchase of the needed electronic
equipment to complete the SCADA controls for the Wastewater Reclamation Plant
This is a one source purchase as the parts must be compatible with the original purchase
for the basic electronic equipment that was bid earher
BACKGROUND Purchase Order # g1357
PROGRAHS, DEPARTIIENTS OR GROUPS AFFECTED
The completed installation of the Wastewater $CADA Control system,
Utihty Department
FISCAL IHPACT Utility Account # 62#-008-0q70-9110
There is no addmonal impact on the General Fund
Respectful ly submitted
Prepared by
~i~e ~,./~oh'n~ } MaFshall, C 1~ M
~Tttle Purchasing Agent
Approved
--------~,~e'k~o'hn 3 Marshall, C P M
~j~J~, Purchasm~ A~ent
CITY OF DENTON, TEXAS
g01-B TEXAS STREET PURCHASE ORDER DENTON, TX 78201
I P O NUMBER DATE/VENDOR NO DOCUMENT TY~
81.3~? 10/15/87 907 -
MnT52'500
VENDOR SHIPTO
MOTOROLA COt.*IMUNICATIONS CITY OF DF'NTONe
~3PO BELTLTNE ROAD WATER RECLAMATION PLANT
nALLAS, TX 75234 1100 MAYH[LL ROAr)
ATTN.' JIM MONTO~ DENT']N* TX 76205
~EM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BIDNO LINEAMOUN
02 624 008 0470 qllO INSTRUMENT
04 6?4 008 0~?0 q110 4 EA~Vlfl4R$--2~P ]NTERFACE
05 624 008 0470 9110 3 EA~Ff125~VHESWATTMRU REMOTE UN. 7~200.00
06 6?4 008 0470 9110 3 EA~V270ANALOG INPUT MODULE
08 624 OOR Oa~O 9110 3 CATV224 TAMPER SWITCH i~OeO0
09 6?a 008 0470 q110 3 EA~V~28 NEMA 4X HOUSING ~40eO0
10 6~4 008 04?0 gl[O T EAETODSTgO TAG! ANTFNNA
11 624 008 04?0 9110 2~0 EA~DL$4PSOA I/2# FflAM CflAX 510e00
12 624 008 0470 9110 28 EAeDSL 44~ N-MALE CONNECTORS
13 624 000 0¢?0 gl]O 7 EAaRRX4034A AC SURGFSUPPRFS~OR
14 6?4 008 O~TO ~110 T EA~RRX404~A ANTENNA ARRESTOR
15 ~24 008 04?0 9110 I EA~6802~37005 VHF ~AOIO 12.00
16 624 008 0~?0 91]0 INSTRUMENT BOOK
The CIty of Denton, Texaeletaxexempt-HoueeBIIINo20 TOTAL FOR P.,t"l. ?~5.~q'98.25
Reference P O Number on all B/L, Shipments and Invoices - ~--'"V~ x"~ ~
Shipments ere F O B City of Denton, or aa Indicated By [(_) I ~ ,~C'- [
8end lnvoloee TO Dlreot Inquiries TO
City of Denton, Accounts Payable John J Marshall, C P M Purchasing Agent
215 E MoKInney Bt, Denton, TX 76201 Tom D 8haw, C P M ABet Purchasing Agent
(or ee~lndloated on Purchase Order) 8171568-8311 DIFW Metro 267-0042
The City of Denton la an equal opportunity employer
DATE October 28, 1987
CITY COUNCIL REPORT
10 Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #81385
GENERAL ELECTR1Cfor $81,565 O0
REC01~IENDATION We recommend this emergency, one source purchase order be
approved to General Electric Co for $81,565 00
SUP~ARY This purchase order is for the purchase of spare parts and service
on #4 Turbine Generator The repair crew is tn the process of repairing and
reconditioning this turbine at the present time Most of the cost is for service and
repair or recondition of parts Some of it zs for transportation and new parts
BACKGROUND Purchase Order Copy
Memorandum from Jerry Crisp
pROGRAMS ~ DEPARTI~ENTS OR GROUPS AFFECTED
Utility Department and our ability to continue use of the generator
for Electric Production
FISCAL IllPACT Utility Budget 610-080-0251-8339
There is no additional impact on the General Fund
Re~pectf~l~l ly submitted
City Manager
Prepared by
,/~e ~ ~oh/n 3' Marshall, C P d
~Iitle P' -urchasmg Agent
Approved
\~/~ohn J Marshall, C P M
~J'J I:) ~, Purchasing Agent
CITY OF DENTON, TEXAS
g01-s ?EXES STREET PURCHASE ORDER DENTON, TX 76201
P 0 NUMBER I DATEIVENDOR NO DOCUMENT TYsPE
GENT2000
VENDOR 8HIPTO '
MANOR
~f[- ~ ~ '~ ']~ DO NOT OUPL;CAT;
DALLASe
TX
7523~5996
ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BIDNO LINEAMOUNT
Ot 6!0 050 0251 8339 2314 ! TRANSPORTATION OF~4 TURBINE !o000000
02 610 080 0251 8339 2314 ROTOR TO/FROM GeE. 1MIL INSURE
03 6;0 080 0251 ~J39 2314 ! BLAST CLEAN S NDE ROTOR--CRACKS 4.000.00
04 610 080 0251 8339 2314 ! GRIND ~! JOURNAL TO RMV THREAD 6o360e00
OS 610 080 0251 8339 F314 LATHE WORK & STEADY BEARING
07 610 080 0251 833Q 2314 TO NEW JOURNAL DIA
08 B!O OBO 02q! 8339 2314 1 HONE OR CLEAN UP THRUST RUNNER 2e357e00
09 610 080 0251 8339 E314 I REPLACEMENT L-O EROSION SHIELD 120210000
~0 610 OBO 0252 8339 2314 I RECEIVING PREPARING ROTOR FOR 3o80000~
11 610 080 025! 8339 23!4 REPAIRS ~
!2 6!0 080 025! 8339 2314 I REPAIR ~F ~2 JOURNALo LAPP ETC 3o000000
13 6!0 OEO 0251 8339 2314 ! REBADDIT MACHINE ~2 BEARING 40000®00
!4 B!O 080 0251 8339 E314 ABOVE COST ARE FST~MATED
15 6!0 080 0251 833q 2314 2 GRIND & POLISH THRUST RUNNERS 120000e00
18 6!0 080 0251 833~ 2314 ~ SILVER ~OLDER L--! BKT CGVER~ 370000
28 ~10 080 0251 8339 23!4 ! SP~N CAST T2 BEAR;NG 12#X8# 4*~00000
l~ ~0 050 0251 8339 2314 2 SBN[C TEST T3 & T4 BEARTNGS 200e00
?0 610 080 025! 8339 53!4 2 REPAIR THRUST PLATES (OaTs) 60100*00
PI 6!00SO 0251 8339 2314 2 MANUFACTURE THRUST SHIMESEST 20000e00
?2 610 080 0251 53~9 2314 I LOW SPFED BALANCE 8~O00eO0
~3 ~lO OBO 0251 8339 F314 2 SP!N CAST T3gT4 BEARING Be980000
The City of Denton, Texas le tax exempt-House Sill No ~0 Tit'r*, ~=n~ ~3.n. ~ ~. ~
IReferenoe P 0 Number on all B/L, Shipments and Invoices ~. // ~ /
Shipments are F 0 B Dlty of Denton, or ae Indicated
Send Involaee TO Dlreot Inquiries TO
Olty of Denton, Aooount~ Payable John d Marshall, 0 P M Purchasing Agent
215 E MoKInney St, Denton, TX 76201 Tom D 8hew, O P MAest Purchasing Agent
(or es Indicated on Purchase Order) 817/888-8311 DIFW Metro 267-0042
The City of Denton Is an equal opportunity employer
TO John Marshall, Purchaszng Agent
FROM Jerry Crisp, Acting Maintenance Supervisor
DATE October 15, 1987
SUBJECT Turbine Repair
We are requesting an emergency F 0 to cover repair costs
to the unit #4 turbine rotor The overhaul is already late
due to the asbestos removal program The parts and zmmedlate
repair work ~s necessary so that we can get the rotor back
from the servlce shop and contznue wlth the overhaul
J~ry Cr[gp, Acting ~a[ntenance Supervisor
Electric Production Dlvzs[on
JC/sd
DATE November 3, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER # 81¢13
WANG LABORATORIES
RECOI~IEHDATION We recommend this purchase order m the amount of $1,909 O0 per
month or $22,908 O0 total be approved for payment
This purchase order is for the annual maintenance on the Wang word
processing equipment This is a continuation of the past agreement and covers both
hardware and software
BACKGROUND Purchase Order #81413 · Wang price proposal
PROGRAHS~ DEPARTHENT$ OR GROUPS AFFECTED
Word Processing
1987/88 Budget Funds Account # 100-036-000G-83#1
FISCAL llIPACT Mamtenance o~ Offtce Machtnes
Respectful ly submi tted
~arrel 1 ~
City Manager
Prepared by'
Name Tom D Shaw, CPM
Ti t] e Assistant Purchas,ng Agent
Approved
5 Marshall, c M
7JJ;JL), Purchasing Agent
CITY OF DENTON, TEXAS,. . ~ /~'~1 ~
901-B TEXAS STREET PURCHASE ORDER DENTON, TX 76201
WAN4T~O I
VENDOR SHIP TO
WANG LADf'IRATI3RI'I~5~ TFICe
ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BIDNO LINEAMOUN
~2 100 0~6 0006 ~34t WANG S¥~T~4 MAKNTo OCTeI,~?
The Clty of Denton, Te~eslstaxexempt-HoueeBIIINo 20 TrlTAI FOR r,,,n,
Referenoe P 0 Number on ell BIL, Shlpmente end Involoee
Shipments are F O B Olty of Denton, or ae Indloated By I (' ,~) [ !
R R Number Iterne Reoelved Date Vouoher Number A~~ount
8770400145413 002078A
JUL 30 F,I 52
m**BUSINESS RgPLY*~$
CITY OF DENTON
ATTN MARY RAMSFY
215 E McKINNEY ST
DENTON, TX 762Di
18 JUL 87 YOUR P.O, NO PO
P.O. DATE 12 DEC 85
CUSTOMER NUMBER 18gD35 WORK ORDER NUMBER 916ZR
DEAR WANG CUSTOMERs
THE MAINTENANCE CONTRACT ON YOUR WANG EQUIPMENT IS DUE FOR RENEWAL
I OCT BT. OUR RECORDS INDICAT~ THAT THE P O. NUMBER LISTED ABOVE
WILL EXPIRE 30 SEP 87 AND A NEW PURCHASE ORDER NUMBER IN THE AMOUNT
OF $22~90B.OOs PLUS APPLICABLE SALES TAXESs WILL B~ NECESSARY
FOR THE RENEWAL PERIOD, A COMPLETE EQUIPMENT AND PRICING BREAKDOWN
IS ATTACHED.
PLEASE REMIT YOUR RENEWAL PURCHASE ORDER AND THE ATTACHED EQUIPMENT
LISTING TO INSURE IMMEDIATE AND ACCURATE PROCESSING,
SHOULD YOUR PURCHASE ORDER NOT BE RECEIVED PRIOR TO THE CONTRACT
EXPIRATION DATE WE WELL RENEW AND REFERENCE THE CURRENT PURCHASE
ORDER ON THE RENEWAL INVOICE. IF PURCHASE OROER/PAYMENT IS NOT
RECLIVED WITHIN 60 DAYS OF THE RENEWAL INVOICE DATEs YOUR ACCOUNT
WILL BE PLACED ON SERVICE REFERRAL, SERVICE REFERRAL IS DEFINED AS
THE TEMPORARY DISCONTINUANCE OF CUSTOMER ENGINEERING DUE TO LACK OF
PAYMENT,~ FAILURE TO COMPLY WITH THE ABOVE REQUEST COULD RESULT IN
TERMINATION OF YOUR MAINTENANCE CONTRACT AND CONSEQUENTLY YOU WOULD
BE SUBJECT TO TIME AND MATERIAL CHARGES,
IT SHOULD BE NOTED THAT IF YOU SELECT ANNUAL BILLING AND PAY THE
INVOICE WITHIN 30 DAYS OF THE INVOICE OATEs YOU MAY TAKE A 6X
DISCOUNT BY SHORT PAYING THE INVOICE BY THAT AMOUNT.
QUESTIONS AND DISCREPANCIES CAN BE DIRECTED TO ME AT (617J 858-8409
OR RETURN THE SELF-ADORESSED ENVELOPE WITH YOUR COMMENT,
SINCERELYs
CUSTOMER SERVICES OPERATIONS
em NOTE EFFECTIVE IMMEDIATELYs WANG RESERVES THE RIGHT TO PROVIDE
PRICING CHANGES WITH 90 DAYS PRIOR WRITTEN NOTICE, FOR YOUR
PLANNING PURPOSES OUR EXPECTATION IS THAT THIS WILL NOT OCCUR MORE
THAN I TIME PER YEAR,
i8 JUL 87
CITY OF DENTON CUSTOMER NO, ~89D~ WORK ORDER 916ZR
002078A (CONT) PAGE 0002
SERVICE ROB SALES ROB 1524
MONTHLY AMOUNT
MODLL NUMBER QTY ORD S/UNIT EXTENDED SERIAL NUMBmRS
6540 1 21,00 21.00 0Y2067
5577 1 56,00 56,00 0Z4312
5505-$ 1 50.00 50.00
5505-5 MASTER 1 0,00 O,OU GH7879
5506-2 lO 0,00 O.O0 GF822~ KB1613 KB1658
KB178~ KB1792 K82227
KB#Z]9 KS1778 ME$061
NLO022
AwS-q 9 52.00 468.00
AWS-q MASTER 10 0.00 0.00 IR6149 IR7961LE7101
LE7463 LW2676 LW2677
LW2678 LW2680 NV2463
NV2639
6581W 5 55,00 275,00 HKI303 HKI304 HK1305
KF2205 LDiO13
6581WC I 55.00 55.00 LEg56b
6581WR I 55.00 55,00 KP6871
TSF-31 3 23.00 69.00 IM8111LO1331 NG0725
5536-4 ~ 31.00 124.00 KM400q KM6225 KM6268
KM6295
6540-3 1 280,00 280.00
6540/45 MASTER 1 0.00 0.00 IS1390
6540-3 DISK 1 0.00 0,00 Kw6q91
6565 1 266,00 266,00 IN5180
6500/0IS-64 1 21,00 21,00 Kb7399
5948 I 50,00 50,00 AY6662
5506-2 1 0,00 O.O0 NL3695
AWS-4 1 52.00 52.00
XAPC-S2 1 q2,00 42.00 ZK6820
PC-PMOO2-B I ~,O0 3,00
PC-PMIOI I 2,00 2,00
PC-PMlqI-OA 1 8,00 8.00
PC-PMOI5 1 12,00 12,00 ZQ3127
TOTAL MONTHLY $1s909.00
TOTAL CONTIRACT AMT ( 12 MONTHS) ~22,908.00 PLUS APPLICABLE TAXES
NEW CONTRACT DATES I OCT 87 THROUGH ~0 SEP 88
PRESENT BILLING INTERVAL ANNUAL
lB JUL 87
CITY OF DENTON CUSTOMER NO. 189033 wORK ORDER 916ZR ~
SERVICE ROB SALES ROB 15Z4