1987-1460923L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in
the "Bid Proposals" attached hereto, are hereby accepted and
approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9770 1-32 Wesco $246,000 00
9770 33-37 Prelster Supply * 14,000 00
(*estimated on a per item basis)
9779 All Shermco Industries 23,3S0 00
9782 All Webb ~ Associates 24,795 00
RFP#103 All Pitney Bowes 17,229 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer
of the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting
approved and accepted items and of the submitted bids w~sh to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager
or his designated representative is hereby authorized to execute
the written contract which shall be attached hereto, provided
that the written contract ~s in accordance with the terms,
cond~tions, spec~flcat~ons, standards, quantities and specified
sums contained in the B~d Proposal and related bid documents
here~n approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted b~ds the C~ty Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance w~th the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective
~mmediately upon ~ts passage and approval
PASSED AND APPROVED this 1Sth day of September, 1987
ATTEST.
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
PAGE 2
DATE September 15, 1987
CITY C0UtlCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBdECT BID// 9770 ELECTRIC METERS, CURRENT TRANSFORMERS
METER SOCKETS
RECOI~IENDATIOrt We recommend this bid be awarded to the lowest bidder :[or
each section
Item 1-20 Electric Meters to WESCO Fort Worth - Est total $222~000 00
Item21-32 Current transformers WESGO Fort Worth - Est total 2%000 00
Item33-37 Meter Sockets to Priester Supply - Est total 1%000 00
TOTAl BID $260,000 00
SUi~iARY This bi d is for the annual supply ct electrlc meters, current
transformers, and meter sockets The amounts are est,mated and WLiI be purchased
on an as needed basis
BACKGROUND MEMORANDUM dated 9/2/g7
PROGRAHS, DEPARTI,IERTS OR GROUPS AFFECTED
Electric Utdlty, Meter and Substations Division and
Working Capital
FISCAL IIIPACT
Budget Funds for Working Capital Inventory 710-0t~3-0582-8708
Electric Bond Funds Account #611-050-0253-922#
Respectful ly submitted
Lloyd V Harrell
City Manager
Pr~pa red by
Name Tom D Shaw, CPM
Title Assistant Purchasing Agent
Approved
Name Tom D Shaw, CPM
Tjg)e Assistant Pwc~m~ A~ent
CITY of DENTON DENTON, TEXAE 78201
TO Tom Shaw, Asszstant Purchasing Agent
FRC~ John Gandy, Foreman, Electrzc Metering/Substations
DATE September 2, 1987
SUBJECT Bid #9770 - ~lectrlc Meters, Current Transformers, Meter
Sockets
We recommend items 1 thru 32, electric meters and current transformers,
be awarded to low bidder meeting specifications, WESCO This bid will
include purchases for one year with an estimated expenditure on meters
of $222,000 and for transformer~ of $24,000
We recommend items 33 thru 37, meter sockets, be awarded to Prelster
Supply, low bid meeting specifications The estnnated expenditure for
one year will be $14,000
JGvw
1RDW09028709S
DAFE September 15, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9779 Power Circuit BreaWers
RECOI{~NDATION We recommend this bid be awarded to the lowest b~dder meeting
speczfications Shermco Industries in the total amount of $23, 350 00, FOB Denton
wzth delivery in 30 days
This bid is for the purchase of three large circuit breakers to be
installed at the Municipal Power Plant Currently they will serve as back-up
spares
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART~NTS OR GROUPS AFFECTED Electric Production Utility
FISCAL IIIPACT 1986/87 Budget Funds Account# 610-080-025]-9213
Electric System Plant and Equipment
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by _ t~
Name Tom D Shaw
Title Asst Purchasing Agent
Name Tom D Shaw
Tlble Asst Purchasing Agent
DATE qept 15,198%
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBdECT Bid #978e Println~ of Parks Brochures
REC01~NDRTIOM We recommend this bid be awarded to the lowest bidder
neeting specifications, Webb and Associates at a total of $24,795 O0
SU~tRRY This bid is for the printing of brochures sent out by the Parks
and Recreation Department of the City of Denton This bid includes winter &
spring, summer & fall brochures
BACKGROUMO Tabulation Sheet
PROGRR/LS~,DEPARTNENTS OR GROUPS AFFECTED Parks & Recreation Department
FISCAL II'TACT Budget Account # 100-031-0062-8101
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared
Name Denise Manning
Tttle Buyer
Approved
Name Tom D Shaw
T~ :I~ As~t ~rchasing Agent
DATE September 15, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid ~ 103 Lease/Purchase of Mail Inserting Machine
R£C0r~E~UATION We recommend this bid be awarded to the lowest bidder meeting
specification for a two station mail inserting machine, Pitney Bowes The total
amount of $17,229 00 includes payments finance charges, maintenance and delivery
SU~AR¥ This bid is for the lease/purchase of an inserting machine used in the
preparation of utility bills The lease purchase option spreads the cost over a
36 month period at a cost of $5,743 00 per year including a maintenance agreement
This also allows us to take advantage of new technology as it becomes available
without major impact on cash flow
· qCKGROUNO Tabulation Sheet
PROGRAHS~ DEPARTNENTS OR GROUPS AFFECTED Central Stores, Utility, Customer Service
FISCAL R1PACT Budget Funds for working capital account for the fiscal year
710-04~-0582-8701
Respectfully submitted
Lloyd V Harrell
City Manager
~repared by ~
Name Tom D Shaw
Title Asst Purchasing Agent
Approved ~ ~.~
Name Tom D Shaw
TILI~ Asst Purehasing Agent