2018-02-12 Agenda with Backup (No quorum; meeting not held)
DENTON PUBLIC LIBRARY BOARD
SCHEDULED MEETING
South Branch Library
February 12, 2018
5:30 P.M.
AGENDA
Call to Order: Alice Mankoff
Public Forum
o Members of the public are invited to address the Board during this time. Speakers are
limited to a 5 minute presentation.
Approve Minutes from the January 8, 2018 meeting.
Library Report: Jennifer Bekker
o Online Library Card Applications—Kimberly Wells
o Legacy Lab—discussion and policy review
o Library Annual Report presentation
o 2018 Texas Library Association Annual Conference-Dallas, TX
Foundation Report: Jennifer Bekker
o Checking account: $15,676.51
Friends of the Library report: Sherry DeBorde
New Business and Announcements
This item provides a section for Board members to suggest items for future agendas, request
information from the Director of Libraries, and/or make announcements of public interest.
Adjournment
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the ______ day of ________________, 2018 at ___________ o’clock (a.m.) (p.m.).
___________________________________
CITY SECRETARY
NOTE: THE CITY OF DENTON SOUTH BRANCH LIBRARY IS ACCESSIBLE IN ACCORDANCE
WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN
LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48
HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY
SECRETARY’S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE
DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER
CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE.
1
DENTON PUBLIC LIBRARY
COMMUNITY USE POLICY FOR THE LEGACY LAB
Draft – January 10, 2018
The Legacy Lab at the Emily Fowler Central Library is a self-service digital archiving and conversion lab
that provides users with the tools and the training to digitize their materials independently.
The Legacy Lab is to be used for the purpose of digitizing personal/family collections and materials of a
civic, cultural or educational nature. Copyright law prohibits copying commercial works and violators
may lose their library privileges.
LOAN PERIODS AND AVAILABILITY
Customers using the lab for the first time must also attend a training session for the equipment being used.
During the orientation, library staff will provide an overview of the use of the equipment and software,
how to access the training materials, and answer general questions about the lab. Library staff are not
available for intensive or personalized computer instruction.
The Legacy Lab is available during regular library hours. Reservations for the equipment or computers
will be made by library staff. If no reservations are pending, customers may use the equipment on a first
come, first served basis. Customers must have a valid Denton Public Library card or technology card and
complete a Legacy Lab Borrower Responsibility Agreement. Each session is up to three (3) hours and
may be renewed if no one is waiting. Customers must be at least 10 years old to use the equipment.
All equipment and materials must remain within the Special Collections research area. Equipment must
be returned to the Special Collections desk at the end of the session and all components must be included
in the container. The Library reserves the right to terminate the use of equipment or computers at any
time, without notice to the customer, if a library employee believes the equipment or computer has been
left unattended by the customer, used in violation of policies, or used in a manner that is likely to damage
the machine. The Library also reserves the right to refuse use of equipment or computers to any person
who has damaged library equipment in the past or used computer equipment in violation of Denton Public
Library policies.
No user files are retained on the computers after they reboot. Customers must save their work to an
external device or cloud based storage to ensure retention.
When transferring from analog, such as VHS or audio cassette to digital formats, media will be captured
in real time. Customers are required to stay with their belongings.
LIABILITY
Willful misuse may result in loss of privileges for the individual and charges for damages.
Customers using the Legacy Lab assume all risk for loss or damage to their property and the Denton
Public Library will not be held responsible for said losses or damages. The Denton Public Library makes
no guarantees whatsoever regarding the abilities, quality or efficacy of the equipment in the lab.
DENTON PUBLIC LIBRARY
MINUTES OF LIBRARY BOARD
North Branch Library - The Forge
January 8, 2018
Attending: Alice Mankoff, Laura Cantu, Amy Taylor, Sarah Gamblin, Sashenka Lopez
Absent: Kate Margolis, Sherry DeBorde
Library Staff: Jennifer Bekker, Trey Ford, Technology Librarian
CALLED TO ORDER: Called to order by Alice Mankoff at 5:35.
PUBLIC FORUM: No members of the public present.
APPROVE MINUTES
The December 11, 2017 meeting minutes were approved. Taylor made the motion to approve;
Gamblin seconded.
LIBRARY REPORT: Jennifer Bekker
Trey Ford, Technology Librarian gave a tour and presentation about The Forge, the
makerspace at the North Branch Library. Before it became makerspace, it was a
computer lab, often unused. From 2014 forward, this makerspace veers toward
electronics/tech focus.
Use of the Forge technology is available to all, even those without a library card. The
space can be reserved for groups or organizations during open unscheduled hours. There
is some collaboration with schools, especially school librarians.
The Forge contains 12 public PCS and 1 instructor computer; 2 big screens attached to
instructor computer; two 3D printers; 2 IMACS (IMACS and instructor computer have
adobe creative suite. All other PCS have basic office materials); other items include: USB
microphone, guitars, Arduino kits, soldering irons, and snap circuits.
Types of classes offered include programming, web design, design in general, creative
cloud suite, 3D printing class, and “What’s Inside Your Computer” class.
TechSoup for Libraries
The Library is working with the City’s Technology Services department to upgrade
library computers. The Library will use TechSoup to significantly reduce software costs
for the operating systems, MS Office, and Adobe products.
TechSoup is a non-profit organization that works with software vendors to provide
donated software for public libraries. For example, work with Microsoft Office to get
95% off product. Adobe Software is offered at half the cost.
Library Staff Development Day, Feb. 23, 2018
The Library will close for its mandatory annual staff development day. The day’s
itinerary includes speakers, the Annual Report from director and breakout sessions.
Online Library Card Signup
This allows our citizens an opportunity to sign up for a library card from home. It is not
an immediate full-service card.
Initial plan:
o Citizen fills out the online form.
o The entry generates an email to staff.
o Staff create an e-card and emails that to the customer.
o The customer can then check out ebooks and use databases.
o The online card expires in 30 days. At that time, the customer would need to
come in to their show ID. No physical materials are checked out until an ID is
shown.
o Demo for this program is coming soon.
Texas Library Association membership and annual conference
Members of board are invited to become members of TLA and attend the annual
conference in Dallas, April 3-6, 2018. Membership and registration fees will be paid by
the library.
FOUNDATION REPORT: Jennifer Bekker
Checking account: $15,676.51
FRIENDS OF LIBRARY REPORT: No report. Sherry DeBorde was not present.
NEW BUSINESS AND ANNOUNCEMENTS
February 5: City Council luncheon meeting at the library to hear the Library Annual Report and
Strategic Plan update.
February 12: Next Library Board meeting at the South Branch Library, Meeting Room – will
receive the Annual Report presentation
Meeting adjourned at 6:10 PM
Respectfully submitted,
Amy Taylor
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LEGACY LAB - BORROWER RESPONSIBILITY AGREEMENT
I understand that I assume all risk of loss of my personal property, files and/or damage to my materials and hold the
Denton Public Library and its employees harmless for any liabilities, losses, and damages that may occur through use of
the provided Equipment.
By signing this agreement I acknowledge that I have read the Community Use Policy for The Legacy Lab and agree to all
the terms and conditions set forth therein.
Signature of cardholder, parent or guardian Printed name
Library/Technology Card Number:
I would like to use the following equipment during this session.
1 8mm/Super8 Film to Digital Converter 8 Memory Card Reader
2 Film to Digital Converter 9 Headphones
3 VHS-C Cassette Adapters (3 types) 10 Video to Digital Capture Device
4 Audio Cassette Tape to Digital Converter 11 Light Board & Slide Viewer
5 Toshiba VHS to DVD Converter (Remotes) 12 Epson 11”x 17” flatbed scanner
6 Zip Drive 13 Epson FastFoto Photo Scanning System
7 3.5 Floppy Disk Drive
LEGACY LAB - BORROWER RESPONSIBILITY AGREEMENT
I understand that I assume all risk of loss of my personal property, files and/or damage to my materials and hold the
Denton Public Library and its employees harmless for any liabilities, losses, and damages that may occur through use of
the provided Equipment.
By signing this agreement I acknowledge that I have read the Community Use Policy for The Legacy Lab and agree to all
the terms and conditions set forth therein.
Signature of cardholder, parent or guardian Printed name
Library/Technology Card Number:
I would like to use the following equipment during this session.
1 8mm/Super8 Film to Digital Converter 8 Memory Card Reader
2 Film to Digital Converter 9 Headphones
3 VHS-C Cassette Adapters (3 types) 10 Video to Digital Capture Device
4 Audio Cassette Tape to Digital Converter 11 Light Board & Slide Viewer
5 Toshiba VHS to DVD Converter (Remotes) 12 Epson 11”x 17” flatbed scanner
6 Zip Drive 13 Epson FastFoto Photo Scanning System
7 3.5 Floppy Disk Drive
3
LEGACY LAB - RESERVATION FORM
Name of Customer: Library card #: 23706
Email Address: Phone Number:
Please give two date options for your equipment reservation, in order of preference:
Requested start time:
Please mark the equipment to be reserved during this session.
1 8mm/Super8 Film to Digital Converter 8 Memory Card Reader
2 Film to Digital Converter 9 Headphones
3 VHS-C Cassette Adapters (3 types) 10 Video to Digital Capture Device
4 Audio Cassette Tape to Digital Converter 11 Light Board & Slide Viewer
5 Toshiba VHS to DVD Converter (Remotes) 12 Epson 11”x 17” flatbed scanner
6 Zip Drive 13 Epson FastFoto Photo Scanning System
7 3.5 Floppy Disk Drive
This is my first time using the equipment I need to attend training as part of my session.
For Library Staff Use: Reservation Confirmed Recorded on Calendar
Library representative: Date:
LEGACY LAB - RESERVATION FORM
Name of Customer: Library card #: 23706
Email Address: Phone Number:
Please give two date options for your equipment reservation, in order of preference:
Requested start time:
Please mark the equipment to be reserved during this session.
1 8mm/Super8 Film to Digital Converter 8 Memory Card Reader
2 Film to Digital Converter 9 Headphones
3 VHS-C Cassette Adapters (3 types) 10 Video to Digital Capture Device
4 Audio Cassette Tape to Digital Converter 11 Light Board & Slide Viewer
5 Toshiba VHS to DVD Converter (Remotes) 12 Epson 11”x 17” flatbed scanner
6 Zip Drive 13 Epson FastFoto Photo Scanning System
7 3.5 Floppy Disk Drive
This is my first time using this piece of equipment I need to attend training as part of my session.
For Library Staff Use: Reservation Confirmed Recorded on Calendar
Library representative: Date: