1987-0670923L
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
~OR IHE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or serwces ~n accordance w~th the procedures of
state law and C~ty ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, NOW, THEREbORB,
IHE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered ~tems ~n the following numbered b~ds for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible b~ds for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9736 All Dower GMC $ 15,621 00
9739 All Motor Truck Equipment $ 59,803 00
9741 All Motorola Communlcatxons $ 48,000 00
9743 1 Prlester Supply $ 7,770 90
9743 1 Polellne Supply $ 8,700 00
9749 2 ~ 3 Rifle Petroleum $ 18,000 00
9749 4, 5, 6 [ 10 White Mines $ 67,000 00
9749 7 ~ 8 Jagoe Public $330,000 00
9749 7 [ 9 Reynolds Asphalt $ 75,000 00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted b~ds, the C~ty accepts the offer of the
persons submitting the bids for such items and agrees to purchase
the materials, equipment, supplies or services in accordance with
the terms, specifications, standards quantities and for the
specified sums contained in the Bid Invitations, B~d Proposals,
and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted b~ds w~sh to enter ~nto a
formal written agreement as a result of the acceptance, approval,
and awarding of the bxds, the Cxty Manager or h~s designated re-
presentative ~s hereby authorized to execute the written contract
which shall be attached hereto, prowded that the written contract
~s ~n accordance w~th the terms, conditions, specifications,
standards, quantxt~es and specified sums contained xn the B~d
Proposal and related b~d documents here~n approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
~tems of the submitted bxds the C~ty Council hereby authorizes
the expenditure of funds therefor ~n the amount and in accordance
w~th the approved bxds or pursuant to a wrttten contract made
pursuant thereto as authorized here~n
lts
SECTION V
That this ordinance shall become effective lmmed~ately
passage and approval
PASSED AND APPROVED this Zlst day of April, 1987
upon
AT£EST
JE~N~F~.R ~LTERS~ CITY SECRETARY
CITY. JOF DENTON, TEXAS
APPROVBD AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
CITY COUNCIL REPORT
DATE APRIL 21, 1987
TO
Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT
BID# 9736 20,000 LB TRUCK CAB/CHASSIS
SI~COND A~/ARD
RECOMIIENDATI0[t We recommend this bid be awarded to the lowest
bidder, Dower GMC in the amount of $15,621 00 with dehvery ,n 90 days
responsible
Th~s bid Is for the purchase of a 20,000 lb cab/chassis
to replace a unit found to have a broken frame This m the second truck taken out of
service In our fleet of three "sky)acker" aerial bucket trucks in 10 days
The Councd approved the purchase of one unit on 4/7/87 Dower
GMC has agreed to hold the same price for a second unit
BACKGROUND
Tabulatxon sheet
PROGRAHS, DEPARTMENTS OR GROUPS AFFECTED
£1ectnc DLstr~butlon and Motor Pool
FISCAL ItIPACT
1986/87 Budget Funds Account # 610-080-0252-9230
t986/87 Motor Pool Replacement Funds 720-004-0020-8707
Lloyd ~Harrell
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
3olin 3 Marshall, C P M
Purchasing Agent
DATE APRIL 21, 1987
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
BID# 9739 KNUCKLE BOOM CRANE
RECOI~IENDATI0[i We recommend this bid be awarded to the lowest most responsible
bidder meeting specdlcatlon, Motor Truck Equipment m the amount of $59,803 00
This crane will be mounted on an ex~stmg truck cab/chassis
SUHNARY This bid is for the purchase of a Knuckle Boom Crane to be
~d by the Electric Dlstr~bution Department It will be mounted on the truck
cab/chassis made available by the sale of the Dunham D~gger umt
The lower pmce offered by Commercial Body Utdity Equipment itl
do not meet specd~cations in length and capacity The bid of B & M Truck Is
$1,221 00 less than the recommended bidder The Fass~ Crane offered has all metric
fittings which has lead to extended downtime on the other Fassi crane we now have
We feel like the Effer Crane w~th all U S Natmnal Standard fittings is worth the
difference m downtime savings
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution and Motor Pool
FISCAL IMPACT
1986/87 Budget Funds Account # 610-080-0252-9230
1986/87 Motor Pool Replacement Funds
lly submitted .
loyd V Harrell /
City Manager
Prepared by
Name Tom D Shaw, CPM
Title Assistant Purchasing Agent
Approved
JO'~n ~ Marshall, C P M
purchasing Agent
DATE Aprd 21, 1997
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Hembers of the City Council
Lloyd V Harrell, City Manager
BID# 97~1 MOBIL RADIOS
I~COI~IEHDAT~ON We recommend thLs bid be awarded to the lowest bidder, Motorola
~om[numca~ons ThJs Ls an annual b~d and total estimated expenditures are
approxJmately $1+8,000 O0
Th,s b,d ~s for the annual purchase of mobil radios ~or the Pohce,
the Flre~ and the UtdLty departments Radios wall be purchased as Warehouse items
on an as needed basis and charged to the using department
BACKGROUND
Tabulation sheet
PROGRAMS, DEPARTI.IENTS OR GROUPS AFFECTED
Warehouse Inventory and the other using Departments
FISCAL IIIPACT 1986/87 Budget Funds ~or Capital Expenditures
Respectfully submitted
~.,~/./I /
[lo~' tlarrell
City Flanager
Prepared by
Name Tom D 5haw, CPM
Title Assistant Purchasing Agent
Approved
f~amex /'3~l~n 3 Marshall, C P M
TiT ~) e, Purchasing Agent
DATE Apr~l 21~ 1987
CITY COUNCIL REPORT
lO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
B11~97~3 CARiF#2TRIPLEX
RECOMIIENDAT~ON We recommend thts btd be awarded to two vendors Prtester
Supply as the lowest btdder tn the amount of S7,770 90 with dehvery tn 90 days and also
to Polehne tn the amount of $8~700 O0 wtth delmvery tn 3 days Each vendor wall supply
30,000 feet
SUI4HARY Thts bid ts for 30,000 feet of overhead serwce drop cable Th~s
quanttty is an esttmated 90-120 day supply Our recommendatton to purchase the dual
amount~ 60~000 feet~ ts based on current dehvery schedules, market red,cartons of rtsmg
cable cost, and extended lead ttmes Thts matermal ts Warehouse stock
BACKGROUND
Tabulatton sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Workmg CapmtalWarehouseStock
FISCAL IMPACT 1986/87 Budget for Warehouse Working Capttal Expendttures
Account Number 710-0~3-0582-8708
City Manager
Prepared by.
,
Name Tom D Shaw, C P M
TI t 1 e Asststant Purchasing Agent
Approved
Marshall, C P M
Purchasmng Agent
DATE APRIL 2I, 1987
CITY COUNCIL REPORT
TO
FROM
SUB3ECT
Mayor and Members of the City Councd
Lloyd V Harrell, City Manager
BID # 97a9 ASPHALT~ EMULSION & ROAD MATERIALS
RECOMMENDATION We recommend
responsible bidder for each item as follows
Item 1
Item 2,3
Item 4,5,6
Item 7
*Item 7
Item 8
Item 9
Item i0
th~s blc~ be awarded to the lowest most
ACI0 LlquM Asphalt
Asphalt Emulsion Rifle Petroleum est
Precoated Aggregate White Mines est
Type D Hot Mix 3agoe Pubhc est
Type D Hot Mix Reynold Asphalt est
Type D Hot M,x PICK UP 3agoe Public est
Type A Hot M~x Reynold Asphalt est
Type FF Cold Lay White Mines est
Alternate supplier to assure uninterrupted supply for Bond Program
Not Awarded at this time (prices not firm)
$18,000 00
$32,000 00
150,000 00
50)000 00
180,000 00
25,000 O0
35,000 O0
SUMMARY This bid ,s for the annual contract for supply of asphalt,
emuls,on and road materials
The lesser przces offered by Reynolds Asphalt and Sunmont
Corp on Item 8 are unacceptable due to the expense m takmg our trucks to their out of
town plants
The lesser price offered by Sunmont Corp on Item 7 and Item
9 is unacceptable due to the 24 yard minimum load del,very This large load is not
compatible w,th the lay down machines used for street patchzng
BACKGROUND
Tabulation Sheet
PROGRAMS) DEPARTMENT OR GROUPS AFFECTED Street maintenance &
construction
FISCAL IMPACT
1986/87 Budget Funds & 1987 Street Bond Funds
~'~l~lO~r V- l-larrell,'ctty t~amager
Name Tom D Shaw, CPM
Title Ass,stant Purchasing Agent
~lt?& f13'oE6 3 Marshall,~C P M
e'~ Purchasing Agent