1987-047
0923L
NO $1-CYl1
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHbREAS, the C1ty has Sollc1ted, received and tabulated
competitive b1ds for the purchase of necessary mater1als, equlp-
ment, supplies or serv1ces In accordance with the procedures of
state law and C1ty ordinances, and
WHEREAS, the City Manager or a desIgnated employee has
revIewed and recommended that the herein described bids are the
lowest responsIble b1ds for the materials, equIpment, suppl1es
or serVIces as shown In the "Bld Proposals" subm1tted therefor,
and
WHEREAS, the Cl ty CounCll has proVlded In the Cl ty Budget
for the appropnat1on of funds to be used for the purchase of
the mater1als, equIpment, supplies or serVIces approved and
accepted herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered 1 tems 1n the followIng numbered bids for
materials, equIpment, suppl1es, or servIces, shown In the "B1d
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsIble bids for such Items
BID
NUMBER
9710
9710
ITEM
NO
VENDOR
AMOUNT
$ 18,780 00
$ 6,SOO 00
7
8 & 9
Memorex Corporation
ITT Courier
SECTION II
That by the acceptance and approval of the above numbered
Items of the submitted bids, the City accepts the offer of the
persons subm1ttlng the b1ds for such Items and agrees to
purchase the mater1als, equ1pment, supplies or serVIces In
accordance with the terms, speclflcat1ons, standards quantities
and for the speclf1ed sums contained In the Bld Invltatlons, Bld
Proposals, and related documents
SECTION I II
That should the City and persons submitting approved and
accepted Items and of the submitted bids wish to enter Into a
formal wr1tten agreement as a result of the acceptance, approval,
and awarding of the bids, the C1ty Manager or h1S desIgnated re-
presentat1ve lS hereby author1zed to execute the written contract
Wh1Ch shall be attached hereto, provIded that the written contract
lS In accordance w1th the terms, conditions, specIfications,
standards, quant1tles and spec1fled sums contained In the Bld
Proposal and related bid documents herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
1 tems of the subm1 tted bids the Cl ty CounCll hereby authorIZes
the expenditure of funds therefor 1n the amount and In accordance
with the approved bids or pursuant to a Written contract made
pursuant thereto as author1zed herein
SECTION V.
That this ord1nance shall become effective 1mmedlately upon
ItS passage and approval
PASSED AND APPROVED thiS 17th day of March, 1987
ATTEST
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNbY
CITY OF DENTON, TEXAS
BY
i)/Éj1 a) !Û, r .
DATE
March 17,1987
CITY COUnCIL REPORT
TO
Mayor and Members of the City Council
FROM
SUBJECT
Lloyd V Harrell, City Manager
BIOI 9710 - COMPUTER HARDWARE
RECOIf.1EnDATlOn We recommend thlS bld be awarded by Hems and we are recommend1ng
award1ng only ltems 7,8, & 9 at th1S t1me Item 7 1S for a 730 Megabyte O1sk Dr1ve
for the malnframe computer The purchase lncludes the d1Sk dr1ve, lnstallat1on & Sh1P-
plng to the low bidder Memorex, Corp for the total cost of $18,78000 Item 8
to ITT Cour1er for 3 new crt's at $1,000 00 each w1th a 3 month warranty for the
total award of $3,000 00 Item 9 to ITT Cour1er for one term1nal pr1nter for $3500 00
Total bld award for Items 7, 8, 9 for $25,28000
SUMMARY ThlS b1d was for 9 1tems, some of the 1tems were for software
packages that each were bld less than $50000, Wh1Ch are not 1ncluded In thlS award
We also b1d one laser type prlnter that has not been evaluated at th1S tlme Item 7 for
the 01sk Dr1ve 1S to the low b1d as shown above Items 8 & 9 are not to the low b1dder
but the lowest and the best b1d The low bldder 1S quotlng used and/or recond1t1oned
equ1pment After we have the Company lnspect & get ma1ntenance the cost 1S very near
the same We feel the new CRT I sand pr1 nter are the best buy for the C1 ty of Denton
The d1Sk Drive wl11 be lease purchased and the CRT's & pr1nter purchased out r1ght These
are for planned expans1on to other departments w1th1n the C1ty
BACKGROUnD
Tabul at1 on Sheet
PROGRAI1S. DEPARTMEnTS OR GROUPS AFFECTED
F1nance, Purchas1ng, Ut1l1t1es, Customer Serv1ce, Court Clerks,
and other Data ProCesslng Maln Frame users
FISCAL II1PACT There 1S no addlt1onal lmpact on the General Fund The three
CRT's are to be purchased by Ut1llt1es
Respectfully submitted
Lloyd V Harrell
Ci ty ~lanager
Prepared by
Approved
C PM
-----
~
~
0
..
n
~
0
"
~
~
i
-<
~
'"
~
""
'"
~
-
:;\
!
¡¡
~
!I.
...
Z
;.
'::i
:=
-.
:;¡
"'
...,
~
'"
,..,
'"
~
"'
----- ---
-- ---------
-------
R'....
...".., '"
",,~jj!~
:~~~ M
"'¡¡¡¡¡ :I
- -- I:! -
;;;
-----
&
- ~
:!\
¡¡¡
r-
~
"'
...,
~
,..,
"'-
~
----- ----
-----------
¡;;'
~
~
'"
....
;ø'
~
",----",-
i! i!!:
-< '"
'" -.
~ ¡
~ ~
"'
~
,..,
..,
'"'
~
~
is
....
~
ø
1:
:=
-
'"
¡ê
-----------
~
...
...
'"
'"
".
...
...
0-
f:!!
...
...
'"
~
~
~
...
~
...
...
....
~
...
...
s
::
~ tJ\
... -:...
g; :;¡¡
:: :!II
b_----- -
~
::
'"
,.
'"
~
...
g;
:;
------
...
~
...
...
- - --- - - - --- ----- -------------
~
:;
'"
:;¡¡
:;
5i
:;
,
.. I
I
I ,
I - I
! :;¡ ¡
¡ :
I - I
I :
I I
I - I
I -. I
I "' I
I'" I
I '" I
I IT', I
I ;;¡ I
I 'ü I
I := :
"" I
I '" I
: :
! !
-i-,-------
I I
I ~ I
"" ,
! !i! !
! !
i ; ;11: - -
Iii
:
I :
- i-- ,--- --- ;a--
I I
tJ\ : m ¡
¡¡¡ -æ ! ~ I
... ... : :
... ... : I
---- - ----, I
'" ! < !
~ : ~ I
&; ¡ §I !
:; - !--_! --- ------
:
¡ ~ I
, '" ,
:5:
¡,' '" I
I
I I
, I
I I
: ~ :
"" I
, '" I
! §I !
I I
, I
! ~ !
: !!í I
I !& :
1 ¡
'"
~
...
...
'"
....
...
...
:=
'"
~
:=
~
-:..
F:.
:I
,
"-
~
~
...
...
"
...
'"
ù
:;
",
:¡',
::
------
UI
'"
...
::
".
~
::
g;
::
--- --- ------ -- - - ------- --------
".
...
:;
---------
i
:=
------ --- --- ----- -----
"
M
..
..
M
'"
'"
~
0
..
~
::
...
r;:¡
:=
¡¡,~~:=.
,..,," '" '"
'" ...
"""'-<..
~"':::
.. ::;;
~
'"
...
~
~
'" '"' ..
;::§!'"
" -0 -.
- c: -
a, -< ...
""\:.1
." "'-
os, jb
... '"
""~
"'~
:;¡¡
~
tJ\
:=
;¡¡ f;\
_:!\
iIi~
""
'"
=
'"
..., "'
~è'.
-05
...
...
-~
¡¡¡~
- ~ -
,.., '"
,..,!i!¡f,
"'"" "'"
'" c: "'
'"";;1;:;1
,., -
'"
0-
m
""
'"
:=
---------
'"'
f \
::2
~
--- -------
g-
!ii-<
¡¡¡-<