1987-0400925L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE O~ MATERIALS, EQUIPMENT, SOPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF PUNDS THEREFORE, AND PROVIDING
FOR AN EFPECTIVE DATE
WHEREAS, the City has soIlclted, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described b~ds are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHERhAS, the City Council has provided ~n the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered b~ds for
materials, equipment, supplies, or services, shown ~n the "B~d
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible b~ds for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9705 Ail
9707 Ail
9711 1-S
7-10
9711 6, 6A
9711 11, 12
9717 2, S, 6
9717 1,5, 4
9717 7
9718 All
9725 All
Spang Magnetic Power $ 47,700 O0
Shermco Industries $ 24,185 O0
Mid America Corporation $ 25,000 00
Ben Ivey Oil Company $ 5,000 00
Kelsoe Oil Company $ 2,000 00
Trl-Sentry Chemical $ 968 73
Estes Chemical $ 15,545 00
Van Water ~ Rogers $ 147 50
Ben Griffin Tractor $ 52,867 00
Fuqua Enterprises $ 21,200 00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the C~ty accepts the offer of the
persons submtttlng the btds for such ttems and agrees to purchase
the matertals, equtpment, suppltes or servtces tn accordance with
the terms, spect£~catlons, standards quantttles and for the
specified sums contained in the Btd Invitations, Bid Proposals,
and related documents
SECTION III
That should the Ctty and persons submtttlng approved and
accepted Items and of the submitted btds wtsh to enter tnto a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated re-
presentattve ts hereby authortzed to execute the written contract
which shall be attached hereto, provided that the wrttten contract
is in accordance with the terms, conditions, spectftcat~ons,
standards, quantttles and speclfted sums contained tn the Bid
Proposal and related bid documents heretn approved and accepted
ShCTION IV
That by the acceptance and approval of the above numbered
ttems of the submitted bids the City Counctl hereby authortzes
the expenditure of funds therefor tn the amount and ~n accordance
wtth the approved btds or pursuant to a wrttten contract made
pursuant thereto as authorized heretn
SECTION ¥
That thts ordinance shall become effecttve ~mmedlately
tts passage and approval
PASSED AND APPROVED th~s 10th day of March, 1987
upon
ATTEST
J F~I~ I Fi~K~ALTERS
AC~.I~NG cI~rY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS
DEBRA ADAMI
CITY OF DENTON,
TO LEGAL FORM
DRAYOVITCH, CITY ATTORNEY
TEXAS
DATE 3/10/87
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
Bid #9703 Dry Type Transformers
RECOr~IENDATION We recon~nend this bid be awarded to the lowest evaluated bidder
Spang Magnetic Power in the total amount of $h7,700 O0
SUI~I~ARY This bid is for the purchase of 5 dry type transformers to replace
existing PCB Transformers at the Power Plant
BACKGROUND,,, Tabulation Sheet
pROGRAMSt DEPARTMENTS OR GROUPS AFFECTED
Acct Number #611-008-0251-921U
FISCAL IMPACT
Electric Production Plant Improvements
Respectfully submitted
Lloyd V Harrell
City Manager
Pr~( _ \
Name Tom Shaw
Title Asst Purchasing Agent
Approved
T1t]e Purchasing Agent
CITY COUNCIL REPORT
DATE 3/10/87
TO
FROM
SUBdECT
Mayor and Members of the City Council
Lloyd V Harre~l, City Manager
Bid # ~707 Motor Drive for Forced Draft Fan
RECOI$~NDATION We recommend this bid be awarded to the lowest evaluated bidder of
Shermco'Industries #1 in the amount of $2~,185 O0 including the frame adapter
deduct
SUI~'4RRY This bid is for the replacement of an 800 horsepower motor for unit #5
at the Power Plant
The bid of General Electric is lower however their motor is less efficient The
motor bid offered by Shermco will save $3732 00 per year in operatin cost
BACKGROUND' Tabulation Sheet
PROGILAHS~ ,DEPARTNENTS OR GROUPS AFFECTED Electric Production Department
FISCAL II~ACT
1986/87 Budget F~nds Acct #611-008-0251-920~
Respectfully submitted
Lloyd V Harrell
City Manager
Pr~ared by ~ £,
Name Tom Shaw
Tttle Asst Purchasing Agent
Approved
DATE 3/lO/87
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
Bid # 9711 Oils & Greases
RECOI$~NDATiO~ We recommend this bid be awarded to Mid-America Corporation of
Bedford, Texas They are the overall low bidder for all items except items
#6,6a,ll & 12 We recommend items # 6,6a be awarded to the low bidder of
Ben Ivey 0il, Co , a~d items #11 & 12 be awarded to Kelsoe Oil Co
SUII~ARY This bid is for the oils & greases as needed for the next year This
can be extended for one additional year at the same prices etc with approval
by both parties The bid was sent from our vendor file to some 15 suppliers
We received seven bids, one was for only a few items, and the others for most
items We received only one complete bid on all items and it was the lowest &
best except for four items
BACKGROUND,
Tabulation sheet
DEPARTaIENTS OR GROUPS AFFECTED
PROGRAMS ~
and equipment
Service & maintenance of all vehicles
FISCAL II. ACT
There is no additional impact on the General fund
Acct # 710-025-0580-8702
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
~'Tltle ~ Purchasing Agent
Approved
Tltle \~Purcnasing Agent
DATE Ma-ch 10, 1987
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
BID# 9717 - HERBICIDES
RECOI~IEHDATION
of each item
TRI-SENTRY CHEMICAL ITEMS 2, 5, 6
ESTES CHEMICAL ITEMS 1, 3, 4
VAN WATER & ROGERS ITEM 7
We recommend this bid be awarded to the lowest bidder
in the amount of $ 968 73
in the amount of 15,545 O0
~n the amount of 147 50
TOTAL BID AWARD
$16,661 23
SUll~ARY
This b~d is for the annual estimated usage of her-
blcldes required by the PArks Department for the maintenance of park
areas
BACKGROUND
Tabulation Sheet
PROGRAME~ DEPARTMENTS OR GROUPS AFFECTED
Parks and Recreation Department
FISCAL If~ACT
1986/87 Budget Funds Account # 100-031-0064-8105
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom D Shaw
Title Assistant Purchasing Agent
Approved
Marshall, C P M
VPurchaslng Agent
DATE 3/lO/87
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
Bid #9718 ~r~ctor Mower Combination
RECOI~NOATION We recommend this bid be awarded to the lowest bid meeting
specification of Ben Griffin Tractor in the amount of $32,867 00
This bid is for the purchase of a Tractor and Mower combination~ To be
utilized by the Park Department in the mowing of road sides, parks and right of
way The lower price offered by Colonial Motors is for a smaller Turf type
tractor and mower
The air conditioned cab opinion will not be accepted
BACKGROUNO Tabulation Sheet
PROGRAIL~ DEPART/4ENTS OR GROUPS AFFECTED. Park maintenance and motor pool
FISCAL UIPACT This tmlt will be funded from the lease/purchase agreement
approved by council 12/16/86
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by ~\
Name Tom Shgw
71tle Asst Purchasing Agent
Approved
""Ti U Purchasing Agent
DATE 3/lo/87
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
Bid #~723 Refuse Containers
RECOi$1ENOAT~ON We recommend this bid be awarded to the lowest responsible bidder,
Fuqua Enterprises in the amount of $212 00 each Total bid $21,200 O0
SUPIIRRY This bid is for the purchase of 100 pieces of 3 cubic yard refuse containers
for use by the com~aercial refuse collection department These containers will be
for new customers as well as replacement containers for existing installations
BACKGROUND
Tabulation Sheet
PROGRAFL5, DEPARTI~NTS OR GROUPS AFFECTED Solid waste Dept
FISCAL RIPACT 1986/87 Budget Funds Account number 630-02~-O802-9106
Capital expenditure machinery and equipment
Respectfully submitted
Lloyd V Harrell
City Manager
Name Tom Shaw
Title Asst Purchasing Agent
Approved