1987-0310923L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATBRIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided
for the appropriation o£ funds to be used for
the materials, equipment, supplies or services
accepted herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
the City Budget
the purchase of
approved and
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9687 l Cummins Supply $ ll,0S0 00
9708 All La Marche Mfg Co 10,SI3 80
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted b~ds, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and o£ the submitted bids wish to enter ~nto a
£ormal written agreement as a result o£ the acceptance, approval,
and awarding o£ the bids, the City Manager or h~s designated
presentatlve ~s hereby authorized to execute the written contract
which shall be attached hereto, prowded that the written contract
is in accordance with the terms, conditions, specl£1catlons,
standards, quantities and specl£1ed sums contained in the Bid
Proposal and related b~d documents here~n approved and accepted
ShCTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds there£or in the amount and in accordance
with the approved b~ds or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V
That th~s ordinance shall become effective immediately
~ts passage and approval
PASSED AND APPROVLD this 17th day of February, 1987
upon
RAY~~AYOR
CITY OF DENTON, TEXAS
ATTEST
JE~-I~IEER-~A. LTERS - - -
ACT~,I~G CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYO¥ITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
CITY COUNCIL REPORT
DATE Febr,~ary 17, 1987
TO
FROH
SUB4ECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
REC0ll,ENDATXON We rec~,m~nd this bid be awarded to the lowest bia~r
meeting specifications, Ctmlnins Supply in the a~ount of $11,050 00 This
is for 34 streetlight poles with 6' arms We will not be purchasing the
second item on the bid, lum/naire for item 1, at this time
SUmmARY This bid is for the purchase of 35' streetlight poles
wig:ms and luminaire with 250 watt h p sodium la~ps to be used
by the Electric Distribution De~t
The bid of Dusenberry , although lower at $305 00 was
not selected because it did not meet the intent of the specifications
~ Supply was selected because of the poles greater allowable loading,
lighter weight, and a~a4tional ultra violet protection
BACICGROUND. Tabulation Sheet
Memorandum frcm Don Me[~ughlin
Spread Sheet
PROGRARS~ DEPARTMENTS OR GROUPS AFFECTEI)
Electric Distribution
FISCAL XI~ACT
1986/87 Budget Funds
611-080-0252-9226-5706
Respectfully submitted
Lloyd V Harrell
City Hanager
Name Tcm D Shaw, C P M
Title Assistant Purchasing Agent
Aped
Name Tc~ D Shaw, C P M
lille Assista~t PLLrchasing Agent
Cl ~
MEMORANDUM
TO
FROM
DATEI
SUBJECT
Tom Shaw, Assistant Purchasing Agent
Donald L McLaughlin, Senior Electrical Engineer
February 6, 1987
BID NUMBER 9867
The developer has delayed his project and will not be needing the
special light standards and fixtures at this time Please inform bidders
of Shoe Box Light Fixtures that the City of Denton will not be offering
any Please check with Cumins Supply and see if they can still
maintain their bid price for a 35 foot pole with 6 foot arm The color
will need to be changed from black to Gray Cummings Supply was
selected over the low bidder Dunsenberry because of the poles greater
allowable loading, lighter weight, and add~tlonal ultra violet
protection A Spread sheet is attached
DLM tw
1DLM020687020
DATE February 17, 1987
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
B~d #9T08 DC/AC Inverter
REC01$ENBAT~0N we recommend this bid be awarded to LaMarche bifg Co the
low bidder for $10,513 80 with delivery in 60 days FOB Denton, Texas
SUleIRRY This bid was sent to six prospective vendors with the proper advertising
We received three bids, and the low bid was F O B Denton with the freight paid
by the vendor The next low bid is over 48% higher than the low bid by LaMarche
of $10,513 80 We had estimated the cost to be lO,O00 O0 plus freight
BACKGROUND Tabulation sheet
Utility Engineers recommendations
PROGBAHS, DEPARTMENTS OR GROUPS AFFECTED ,, Scade generations controls
FISCAL I)iI~ACT , Ther is no additional impact on the General Fund
Respectfully submitted
Lloyd V Narrell
City Manager
Prepared by
Name John J M~rshall
Tttle Purchasing Agent
Approved
Name John J Marshall
~ $)$, Purchasing Agent
CITY OF DENTON
MEMORANDUM
TO~
FROM
DATEs
SUBJECTs
Tom Shaw, Assistant Purchasing Agent
Joe Cherri, Electrical Engineer II
February 9, 1987
Bid %9708 - DC/AC Inverter
For Use With SCADA and 800 MHz System
The Utilitles staff recommends acceptance of the the low bid meeting
specifications, LA MARCHE Manufacturing Co , 106 Bradrock Dr~ve,
Des Plaines, IL 60018
Thank you
Joe Cherri
JC bw
1YC020987002
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