1987-0190923L
NO 2?-0/?
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9699 All B [ M Truck Equipment $ 35,972 00
9701 All Temple, Inc 15,682 80
9704 1 Graybar Electric, Inc 20,310 00
9704 2 Cummins Supply 13,332 O0
9704 3 Prlestor Supply 16,688 O0
9706 All Cummins Supply 68,390 00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated re-
presentative is hereby authorized to execute the written contract
which shall be attached hereto, provided that the written contract
is in accordance with the terms, conditions, specifications,
standards, quantztles and specified sums contained in the Bid
Proposal and related bid documents here~n approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in accordance
with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V
That th~s ordinance shall become effective immediately
xts passage and approval
PASSED AND APPROVED th~s 3rd day of February, 1987
upon
RAY ST~rP~ENS, /4AYOR
CITY (~F DENTON, TEXAS
ATTEST
JEI~NkI F ER ~/AZTERS
AC~I~G CITY SECRETARY
CIT~OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
CITY COUNCIL REPORT
DATE February 3, 1987
TO
FROg
SUBdECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
BID # 9699 TRUCK BODIES AND CRANE
RECOI~IENDA~ION We reco~end this bid be awarded to the lowest responsible
bidder, B and M Truck in the total amount of $33,972 O0 for all three items
SU$SlARY This bid is for the Truck mounted Utility Bodies and Hydraulic cranes to
be mounted on truck cab/chassis supplied by the City of Denton These trucks are
motorpool replacements and the chassis were approved by council 12/9/86
BACKGROUNd,, Tabulation Sheet
PROGRAHS, DEPARTMENTS OR GROUPS AFFECTED
sewer utility
Motorpool operations and water and
FISCAL IMPACT 1986/87 Budget Funds from water and sewer utility and motorpool
replacement funds
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom Shaw
Title Assr Purchasing Agent
Approved
Purchasing Agent~
CITY COUNCIL REPORT
DATE February 3, 1987
TO
FROH
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
BID # 9701 Flbergl~ss Brackets
RECOI$1ENOATION We recommend this bid be awarded to the lowest bidder meeting
specification, Ten~ple Inc in the total amount of $13,682 80
SUllIARY This bid is for the purchase of Fiberglass type cross arms and
insulator brackets for "slimline" style overhead electrmcal distribution
construction
Thms material is replacement for warehouse stock The lower total price
quoted by Priester #1 is for a brand not currently on our approved list
Tabulation sheet
PROGRAHS, DEPARTHENTS OR GROUPS AFFECTED
Warehouse and electric distribution
FISCAL IItPACT 1986/87 budget funds for working capital inventory
Account number 710-043-0582-8708
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom Shaw
Tttle Asst Purchasing Agent
Approved
Purchasing Agent
CITY COURCIL REPORT
DATE February 3, 1987
TO
FROH
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
BID # g704 3 PHASE DISTRIBUTION TRANSFORMERS
RECOI~IENDATZON
bidder as follows
ITEM # i to Graybar Electric for a total of
ITEM # 2 to Cummns Supply for a total of
ITEM # 3 to Prlester Supply for a total of
TOTAL BID AWARD
We recommend this bid be awarded to the lowest evaluated
$20,310 O0
13,332 O0
16,688 O0
$50,330 O0
SUI~ARY Th~s bid 1s for the purchase of three phase distribution
transformers These items are used ~n the maintenance and new construction
of the electric distribution system
BACKGROUND
Tabulation sheet
pROGRAMS~ DEPARTRENTS OR GROUPS AFFECTED
Electric D~str~but~on Department
FISCAL I~lPACT
1986/87 Budget funds ACCOUNT # 611-008-0252-9222
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
N,me Tom 0 Shaw, ¢ P M
lttle ^ssistant ~urchaslng ggent
Approved
~Tmme ~;'~h~'j Marshall, C P M
ltle Purchasln~ Aoent
I~~'~ ' 7 ~'TCIT~F DENTON
MEMORANDUM
TO
FROM
DATE
SUBJECT
John Marshall, Purchaszng Agent
E B Tullos, Director of Electric Utilities
January 26, 1987
Bxd Number 9704
The Electrxc D~str~butlon transformers on Bzd 9704 have been evaluated
for total cost as follows
Item Description Quantity
1 1S0 KVAPM
120/208 Trans 6
2 300 KVA PM
120/208 Trans 3
3 750 KVA PM 2
1RZK012687007
Dehvery
Tnne Total
(Weeks) Supplier M3G Unit Prxce Prace
14 Graybor
14 Cummins HO
10 Prlester MG
SQD $3,385 00 $20,310 00
$4,444 00 $13,332 00
$8,344 00 $16,688 00
Tota] $50,330 00
NO VENDO~ MPG DEL-W ~,I£E ea NLL ILL CAPITAL * LOSSES * TOTAL COS]
NO ~ENDOB MF(:
CITY COUNCIL REPORT
DATE February 3, 1987
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
BIO# 9706 PADMOOUNT SWITCHGEAR
RECOI~IENDATION We recommend this bid be awarded to the lowest b~dder
meeting specification of Cummins Supply in the amount of $6,839 O0 each,
FOB Denton Total bid award is $68,390 O0
SUI~ARY This bid is for the purchase of 10 sets of padmounted
~ar Th~s mater~al will be used in the maintenance and new con-
struct~on of the electrqcal distribution system
The bid of Pr~ester Supply is lower however they have of-
fered an oil f~lled switch that does not meet our specifications
The bid of Temple, Inc is FOB Shipping Point not Denton
as required
BACKGROUND
Tabulation Sheet
PROGRAMSt DEPARTI~ENTS OR GROUPS AFFECTED Electric Distribution
FISCAL IMPACT 1986/87 Budget Funds Acct # 611-008-0252-9221
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
sName j6~n'J Marshall, C P M
TjX)g, Purchasing Agent