1987-0180923L
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE
AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the construction of public works or
improvements in accordance with the procedures of state law and
City ordinances, and
WHEREAS, the City Manager or a designated employee has
rece:ved and recommended that the herein described bids are the
lowest responsible bids for the construction of the public works
or improvements described in the bid invitation, bid proposals
and plans and specifications therefore, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the following competitive bids for the construction of
public works or improvements, as described in the "Bid Invita-
tions'', "Bld Proposals" or plans and specifications attached
hereto are hereby accepted and approved as being the lowest
responsible bids
BID NUMBER
9692
SECTION II
CONTRACTOR
AMOUNT
Dustrol Corporation
$110,000 O0
That the acceptance and approval of the above competitive
bids shall not constitute a contract between the City and the
person submitting the bid for construction of such public works
or improvements herein accepted and approved, until such person
shall comply with all requirements specified in the Notice to
Bidders including the t~mely execution of a written contract and
furnishing of performance and payment bonds, after notification
of the award of the bid
SECTION III
That the City Manager is hereby authorized to execute all
necessary written contracts for the performance of the
construction of the public works or improvements in accordance
with the bids accepted and approved here~n, provxded that such
contracts are made in accordance with the Notice to Bidders and
Bid Proposals, and documents relatxng thereto specifying the
terms, conditions, plans and specifications,
quantities and specified sums contatned therein
standards,
SECTION IV
That upon acceptance and approval of the above competltxve
btds and the execution of contracts for the public works and
tmprovements as authorized herein, the City Counctl hereby
authorizes the expendtture of funds tn the manner and in the
amount as specified in such approved btds and authortzed
contracts executed pursuant thereto
SECTION V
That this ordinance shall become effective immediately
its passage and approval
PASSED AND APPROVED this the 3rd day of February, 1987
upon
ATThST
AC~I~G CIIXY SECRETARY
cIT'Y~OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DhNTON, TEXAS
CITY COUNCIL REPORT
TO
FROM
DATE
SUBJECT
Mayor and Member of the City Council
Lloyd Harrell, City Manager
February 3, 1987
BID # 9692 Rental of Street Construction Equipm-ut
RECO~RATION We recommend this bid be awarded to the lowest and most
responsible bidder meeting specification, Dustrol Corporation for the annual
estimated amount of $110,000 00 The cost are estimated for the total projects
but reflect a considerable savings to the City over standard methods of street
resurfacing The actual disbursement of funds will be on a per project
completion basis Projects will depend on available dollars
SU~Y This bid is for the dally rental of equipment with qualified
operators for street paving and reconstruction of existing asphalt street using
a method of recycling existing asphalt and resurfacing with a blend of old and
new asphalt The City Street Department intends to furnish all support equipment
such as trucks, and barracades as well as support personnel as required The
machinery being rented is not available in our motorpool fleet This recycling/
resurfacing concept is relatively new to the City We have participated in this
type activity on Thomas, Emery and Stanley streets This trial project was
found to be very successful and cost effective
The daily rental of the equipment instead of bidding the specific street projects
permit utilization of our support staff and equipment as our schedule will
permit, a flexible work schedule, the ability to change project and/or street
selection depending upon changing circumstances, and above all allows better
utilization of available funds for upgrading of City Streets
M_r Jim Corbin, Street Superintendent, Mr Roger McDaniel Engineering Technmcian
Supervisor and I have completed an extensive evaluation of the bids submitted
We have visited with both contractors and reviewed their machinery and discussed
their method of operation We have talked with the references supplied to us by
both vendors and have thoroughly compared each offering We have considered the
various width of paving operations, depth of heat penetration, daily square footage
yield average production, maneuverability, work history and several other
significant areas of comparison, i e age of equipment, design etc
The bid of Cutler Repaving although lower in price per hour failed to bid the
complete list of required machinery They have recently made an offering to
supply the milling machine and pick up broom, they didn't previously include in
their bid By law and charter restrictions we cannot accept this after the bid
opening proposal and further more the equipment offered does not meet our
specification of the request time schedule
After a much more extensive evalutlon than previously preformed, we feel the
bid of Dustrol is the best and most responsible bid for the City of Denton
page -2-
BID# 9692
BACKGROUND Tabulation sheet
PROGRANS~ DEPARTMENT OR GROUP AFFECTED Street Department
FISCAL IMPACT
1986/87 Budget Funds ACCT# 100-020-0033-8303
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom D Shaw, C P M
T~tle Assistant Purchasing Agent
Approved
Name John J Marshall,
T~tle Purchasing Agent
CPM
mm