1987-0151700L
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR CERTAIN
EXEMPTED PROCUREMENT PURSUANT TO ARTICLE 2368a, V A C S , AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, art 2368a, V A C S provides that the City need
not follow the statutory blddxng procedures for procurements
where the functional requxrements of the C~ty can be satisfied
by only one source, and
WHEREAS, the City wishes to purchase certain hardware from
I B M Corporation, the Director of Data Processing hawng
advised the City Council that only I B M Corporation can meet
the requirements, NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON
SECTION I That the purchase from I B M Corporation o£
four megabytes is hereby approved and the expenditure of funds
therefor ~s hereby authorized
SECTION II That this ordinance shall become effective
immediately upon ~ts passage and approval f~
PASSED AND APPROVED this the~day o , 1987
ATTEST
JE~]I~IFER-~LTERS, ACTING CITY SECRETARY
CIT~0OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DBBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
CITY COUNCIL REPORT
DATE ~nuary 20, 1987
TO
FROM
SUBdECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
IrO~ONASE 01~,DE~ T6753 to I B M
RECOI$~NOATION We reco~m~ed this purchase order in the amount of $20,000 O0 for four
megabytes of memory to upgrade the IBM h361 be approved for payment
SUIItRRY This purchase order is for the single source purchase of an upgrade on our
existing IBM ~61 The enlarged memory capacity is necessary to speed trans actions,
to accomodate the new court clerk software, the new inventory/purchasing software
and to eliminate bottle necks in the data retrieval and paging rate
~CKGROUN~ This upgrade is recomended by IBM and our Director of Finance and the Data
Processing Advisory Board
PROGRAN.5~ DEPARTMENTS OR GROUPS AFFECTED Data Processing
FXSCAL I/II'ACT
1986/87 Budget Funds Account Number 100-036-0017-8502
See attached
A P 0 #76753
B Minutes of DPAB meeting
C IBM proposal of 12/9/86
Respectfully submitted
Lloyd V Harrell
City Manager
ared by ~'
Name Tom Shaw
Title Asst Purchasing Agent
Approved
Purchasing Agent
901B TEXAS STREET
P O NUMBER
?G75~
VENDOR
I cB,, M.
A. TTN: JEFF ZFIHM
[:) e, LLAS e TX 7 5='3~-
CITY OF DENTON, TEXAS
PURCHASE ORDER
DENTON, TX 76201
DATE/VENDOR NO
Ol/OT/~7
III6100~
DOCUMENT
SHIP TO
CITY OF DENTONe
DATA PROCESSING
~24--B EAST MCK[NNEY ST.
DENTON. TX T620[
TYP
£
TEM ACCOUNT NUMBER
01. 100 036 OOIT 8502
02 100 036 0017 85;02
UNITS NUMBER
DESCRIPTION
J BID/REF #
BID NO
I FOUR f,IEGABYTES OF MEMORY FOR
THE IBM e.361
LINE AMOUNT
20tO00.O0
he City of Denton, Texa~ is tax exempt House Bill No 20
,efersnca P 0 Number on all B/L, Shtpments and Invoices
,h~pments ate F 0 B C~ty of Denton, or ss ~ndmated
Send Invoices TO
City of Denton Accounts Payable
215 E McK~nney St Denton TX 76201
(or aa ~ndmated on Purchase Order)
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Assr Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The C~ty of Denton Is an equal opportumty employer
MINUTES
CITY OF DENTON
DATA PROCESSING ADVISORY BOARD
DECEMBER 15, 1986
ME}iBEES PRESENT
M224BER$ ABSENT
OTHERS PRESENT
Jim Kuykandall
Dale Maddry
Charles Riddens
Eon McDade
Gary Collins
John Marshall
Tom Shaw
Charles Riddens made a motion that the minutes of the October 29, 1986 be
approved as written Jim Kuykendall second the motion and it passed unanimously
Gary Collins explained, the Software packages being presented had been established
as priority items by the Data Processing Steering Committee during the Budget
Process and funds had been budgeted in this fiscal year for the acquisitions of
these packages Tom Shaw discussed the inadequacies of the current inventory
and Purchasing systems John Marshall discussed needs of the Purchasing Division
for more accurate and timely information than currently available Dale Maddry
asked what other resources would be needed to implement these packages Gary
Collins explained that an additional staff member had been budgeted to provide
the necessary support in implementation of these packages and that the City was
currently trying to recruit an individual In addition, Gary Collmns explained
that :he request for an additional four megabytes of memory would be necessary
to handle the increase processing requirements of these systems as well as correct
the current response time problem Charles Riddens made a motion that the Board
recommend the City Council enter into an agreement with American Management
Systems for the acquisition of the extended Purchasing and Inventory Systems
Jim Kuykendall second the motion and it passed unanimously
Gary Collins explained that the Job Costing and Cost Allocation Systems would be
the fmnal Sub-system of an integrated Financial System and complement the
currently installed LGF8 Modules as well as the proposed extended Purchasing
and Inventory Sub-systems In addition, Gary Collins explained that the additional
four megabytes of memory was needed to correct the current disk paging problem
as well as provide the needed resources for the extended Purchasing and Inventory
Systems Gary Collins suggested that the Board recommend to the Cmty Council
the acquisition of the Job Costing and Cost Allocation Sub-systems as well as
the additional memory Tbs Board concurred with this suggestion
There being no further business the meetmng was adjourned
InternationN Bu$1ne~,. Machines Corporation
1603 LBJ Freeway
Dallas Texas 75234
2141888 5200
December 9, 1986
~r Gary Collins
City of Denton
324-B E ~c[2nney
Denton, TX 76201
Dear
As per our conversation, ~he cos~ of up,radOns the C~y of
Den~on~s ~61 from a model L05 Co a model N05 ~s $20,000 T~e
model upsrade increases the processor~s main memory from four
mesabyts8 to eiShc megabytes
The lead time for this memory upgrade will he approximately eight
to twelve weeks from the dace =hat we receive the City of Denton~s
order
Please feel free to call me if you have any additional questions
Cordially,
Jeff Ziahm
Narketing Representative
1HV7 3436 4 1