1987-0020923L
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in
for the appropriation of funds to be used for
the materials, equipment, supplies or services
accepted herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
the City Budget
the purchase of
approved and
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
9585 Street Southern Hills Addition/Weir
~ Associates-participation $40,698 51
9693 All Lone Star Peterbilt $77,555 00
9694 1-6 Graybar Electric $ 6,116 00
9694 7 Temple, Inc $24,030 00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
CII'Y of DENTON / 215 E McKinney / Denton
Texas 76201
MEMORANDUM
DATE December 3, 1986
TO John Marshall, Purchasing Agent
FPOM F David Ayers, Engineering Tech/Plan Rewew
SUBJECT City Participation on MayMll road of Southern
Addition
5
H~lls
Wler and Associates sent us an estimate on December 1, 1987 for
C~ty partIcipation on Mayhlll Road Their cost breakdowns were
dollar per foot ~nstead of dollars per square yard I have
talked to G~no Bernardez of W~er and Associates and conf~rmed
my numbers w~th them I hope that my format will expedite tMs
process TMs participation has not been approved by Council
Please schedule for Council approval so upon completion and
acceptance by the City of Denton, payment can be processed
Concrete Port~on of MayMll Road
West Side
9+50 to 15+60 = 610 '
2+00 to 9+50 = 725 '
1~335 (8') = 1,186 67 s y
9
East Side
9+50 to 15+60 = 610 '
2+00 to 9+50 : 775 '
1~385 (8') = 1~231 11 s y
TOTAL SQUARE YARDS 2,417 78 s y
persons submitting the bids for such items and agrees to purchase
the materials, equipment, supplies or services in accordance with
the terms, specifications, standards quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals,
and related documents
SECTION III
That should the City and persons submitting approved and
accepted Items and o£ the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated re-
presentative is hereby authorized to execute the written contract
which shall be attached hereto, provided that the written contract
is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid
Proposal and related bid documents herein approved and accepted
SECTION IV
That by the acceptance and approval o£ the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds there£or in the amount and in accordance
with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
its
SECTION V
That this ordinance shall become effective
passage and approval
PASSED AND APPROVED this 6th day of January,
immediately
1987
upon
CITY OF DENTON, TEXAS
ATTEST
OT~'A'LLEN,-CITY MECR[TA~]
OF bENTON, TEXAS v
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
CITY COUNCIL REPORT
DATE January 6, 1987
TO
Mayor and Members of the City Council
FROM
SUBJECT
Lloyd V Harrell, City Manager
~ 9583
RECOI~NDATION We recc~Inend the street portlon of this bidbe approved for
the participation wlth Southern H~lls Addltlon/Welr & Associates In the re-
routing construction of Mayhlll Road frcm 1-35 to Colorado Blvd at the total
price of $40,698 51 as per the low b~d prLces sukmutted by Austin Paving
Co and as awarded and contract w~th the City
SUI~ARY This bid is for the partlclpatLon with Southern Hllls/We~r
& AssocLates for the re-routLng and construction of Mayh~ll Road frcm 1-35
North East to Colorado Blvd We have awarded the sewer participation for
Southern Hills The b:ds were taken and let last February
BACKGROUND
Tebulatlon Sheets
PROGRAMS, DEPARTRENTS OR GROUPS AFFECTED
FISCAL II,ACT
There Ls no additional nnpact on the General Fund
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
t]eJo/~ J~ ~4arshall, C ~ M
POrchas ~ng A~ent
Approved
T=.,,~,,~$ PURCH,4SING OIVIS~ON /
F_.£~,~TON TEXAS 76201
MEMORANDUM
DATE
TO
FROM
December 16, 1986
u~ C~qS~JDAVlD A~mS
JOri J. ~SHALL, C.P.M., Pt~CH~II~ ~
SUBJECT pAIt~i~"'f-ATII:N~r~f,~. & ~ (J[~t~[q_VBTr~,ROAD
i Bid ~ 9583
2 P 0 # 77OO8
3 Account # 100-020-0031-9105
4 Approved by Council
5 Cost of C~ty Participation as per B~d
A City of Dentu~ Cc~crete MalFnill Road
B City of Dent~ As~alt Mayhill Roa~
$ 37,882.37
2r816 14
$ 40,698 51
817,5~6831~ D/FW M~[PO 207 0U42
~age 2 of 2 pages
1 7" Concrete Pavement
2,417 78 s y @ $12 08/sy TM
2 6" Monolzthlc Curb
2,720' @ $1 28/lf =
3 6" Lime Stabilized 9ubgrade
2,417 78 s y @ $1 03/sy =
4 Lime Slurry
2~417 78 (36#/s¥) = 43 52 tons @$64
2000
TOTAL CONCRETE PORTION OF MAYHILL
O0/ton
$29,206 78
3,400 00
2,490 31
2~785 28
$37,882 37
A&phalt Transztlon from Mayhlll to I35 Service Road
62 (25) = 172 22 sy
9
6" Asphalt Pavement
172 22 sy @ $10 48/sy =
2 2" Asphalt Pavement
172 22 sy @ $3 69/sy =
3 6" Lzme Stab~lzzed Subgrade
172 22 sy @ $1 03/sy =
4 Lime Slurry
172 22 sM (36#/s¥) = 3 10 tons @$64
2000
TOTAL ASPHALT TRANSITION
O0/ton =
$1,804 86
635 49
177 39
198 40
$2,816 14
CONCRETE PORTION OF MAYHILL ROAD =
ASPHALT TRANSITION FROM MAYHILL TO
TOTAL CITY PARTICIPATION
$37,882 37
135 SERV RD + 2,816 14
$40,698 51
If you have any further questions,
S~./~ ely,
Engineer Tech/Plan Rewew
0431E
please
call me
at 566-8358
DATE January 6, 1987
Mayor and Members of the Czty Council
Lloyd V Harrell, City Manager
BID% 9693 - ]a~z~]FF lu~SE TRUCK
~9~ATI(~ We rec~¥~%~.nd this bid be awarded to Lone Star Peterbzlt
for the truck chassis and roll-off fr~ne ~n the combined amount of $77,535 00
~_m$~%Ry- This bid is for the purchase of a new fleet addztzon roll-off
refuse truck The truck will be operated by the Solid Waste Depa~-~;Lent and
will be utilized to establish a new cc~amerczal route
Our rec~ndation is based upon an evaluation performed
by staff members frcm the Purchasing, Solid Waste, and Vehicle Mazntenance
Depa~t~nts Taken into conszderatlon were c~ollance with specifications,
delivery schedules, and past experience with s~m~lar trucks
The lowest bzd offered by Bruckner Mack failed to meet all
specifications and bas a 130 day delivery schedule The second bid offered
by Bruckner Mack is for a lighter GCW truck and is unacceptable due to failure
to meet specification requirements
The bid for Southwest Internatzonal meets specification but
has a 180-210 day delivery schedule
Delivery was pointed out zn the specifications as being
crztlcal to the evaluation due to loss of projected revenue that wzll be gen-
erated as soon as this truck is placed into service on the NEJ Cc~w~erczal
Collection route
Lone Se~r Peterbilt's bid meets the specification and has
an acceptable delivery schedule of 40 days frcm bzd opening or sooner
We currently have three (3) Peterbilt trucks in the cc~nerclal
fleet, one (1) Mack and one (1) International The Peterbilt has been a superior
truck over all conszderlng downtime, parts availability and service The
bid of Lone Star Peterbilt is the lowest and most responsible bid offered
BACF4~[K~): Tabulatzon Sheet
~AR~4ENTS ~R ~
Solid Waste Cc~m~rcial Refuse Collection and Motor Pool
FISCAL /MPACT: Th~s unit will be funded by way of the lease/purchase
agreenent approved by Council 12/16/86
Funds for 1986/87 payments will ccme frcm budget ac-
count 630-024-0802-8508
page -2-
1/6/87
~_~ullysu~aitted
Lloyd V ~rrell
Prepared by
Approved
~/Titl~-~ Purchasing Agent
DATE January 6, 1987
CITY COUNCIL REPORT
TO
FROM
SUBJECT
Mayor and Members of the City Council
Lloyd V Harrell, City Manager
Bid #9694 Cable and Accessories
RECOI$1ENDATION We recommend item 1 thru 6 be awarded to the lowest bidder
Graybar Electric in the amount of $6,116 60 and that mtem 7 be awarded to the
lowest bidder of Temple, Inc for a total of $24,030 00
SUI~ARY This bid is for the purchase of 250 mcm cable along with termination
and adapters for that wire This is replacement for warehouse stock and will be
used by the Electric Distribution Department
BRCKGROUNp Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Warehouse Inventory
FISCAL IIIPACT
1986/87 Budget Funds for working captial lnventroy
710-043-0598-8708
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Approved
Purchasing Agent