1986-2480923L
NO &
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordnance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
9484
1
9686
1
9686
2
SECTION
II
VENDOR
Motorola Communications
Goldthwaites
Colonial Motors
AMOUNT
$ 17,864 00
$ 13,950 00
$ 7,690 00
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to purchase
the materials, equipment, supplies or services in accordance with
the terms, specifications, standards quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals,
and related documents
SECTION II
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated re-
presentative is hereby authorized to execute the written contract
which shall be attached hereto, provided that the written contract
is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid
Proposal and related bid documents herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in accordance
with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 16th day of December, 1986
~-Y
RAY S HE , MAYOR
CITY DENTON, TEXAS
ATTEST
C
WAR 1-1 AL EN, CITY
C Y OF ENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY A/D/ Jd2 90
DATE December 16, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM. Lloyd V Harrell, City Manager
SUBJECT EXTENSION OF BID# 9484 - MOBILE RADIOS
RECO14MENDATION. We recommend this bid extension be accepted and that the
bid for 12 pc of Item 1 - police radios be awarded to Motorola Communications
in the amount of $1,449 00 ea plus $476 00 for police related crystals
SUMMARY This bid was awarded to Motorola Communications on July 16, 1985
for an annual supply of radio equipment Motorola has agreed to extend these
bid prices through December 31, 1986 The 12 radios we wish to purchase are
for the fleet additions approved by Council as a portion of the "Assigned
Officer Program" Motorola was the only bidder when this bid was originally
let and we have had no interest in supplying this type of radio from other
vendors We also have had no indication of a price reduction and therefore
feel this is the best buy for the City of Denton
BACKGROUND
Tabulation sheet
Motorola letter dated 11/17/86
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED.
Police Department
FISCAL IMPACT.
These radios will be funded as a portion of a third party
lease purchase agreement BID# 9685
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by:
Name 'Tom
Title Assistant Purchasing Agent
Approved
c✓1111ir00
Name -/John J Marshall, C P M
Title- Pnrrhasinn AnAnt
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November 17, 1986
Mr Tom D Shaw
Purchasing Department
City of Denton
901-B Texas Street
Denton, Texas 76201
Dear Mr Shaw
In reference to our conversations on Thursday, November 6, 1986, we
discussed extending price validity on Bid Number 9484 dated July 9, 1985
Extension of described equipment below will be effective until December 31,
1986
Equipment List
A)
K
T83JJA3900
Mobile
$1,449
00
_
Crystals
476
00
VHF High Band Mobile
Total Cost
$1,925
00
B)
T81JJA2900
K
Mobile
$1,420
30
_
Crystals
368
00
Low Band Mobile
Total Cost
$1,788
30
C)
T81JJA8900 K
Mobile
$1,558
90
Low Band DPL Capability
Crystals
190
00
Total Cost
$1,748
90
If you have any questions as to the following equipment, cost or options
available for the above mobile communications products, please do not hesitate
to call me
Sincerely yours,
C14 M 0 T 0 R 0 L A
c Communications and Electronics, Inc
-'n R- J~GZGL lJ
CO
U r
'r o James R Mantos, Account Executive
c~ a Government Markets Division
JRM gjd
DATE December 16, 1986
CITY COUNCIL REPORT
TO. Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9656 - RIDING MOWERS
RECO161ENDATION. We recommend this bid be awarded to the low bidder for each
item meeting specifications Item 1 , two mowers, to Goldthwaites #1 at
$6,975 00 each for a total purchase of $13,950 00 Item 2, one mower, to
Colonial Motors at $7,690 00 Total bid award of $21,640 00
SUMMARY This bid was sent to several local and other area suppliers
We received seven bids and we are recommending the low bid meeting specifications
for each item The mowers are for Water Production, Electric Production
and the Wastewater Treatment Plant All are budgeted items
BACKGROUND. Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED_
FISCAL I11PACT. There is no addittonal impact on the General Fund
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
j;We J n J Marshall, C P M
itle Purchasing Agent
Approved
nL~-c r
eme -J 6n J Marshall, C P M
`Title. Purchasing Agent
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