1986-2341232L
NO
AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF
DENTON AND SERVICES PROGRAM FOR AGING NEEDS, AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF
FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the
best interest of the citizens of the City to provide public
funds to Services Program for Aging Needs, in consideration of
the valuable public services to be furnished by Services Program
for Aging Needs to the City of Denton in accordance with the
"Funding Agreement" attached hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the City Council hereby approves the "Funding Agreement"
attached hereto, between the City of Denton and Services Program
for Aging Needs (SPAN), and authorizes the Mayor to execute said
agreement
SECTION II
That the City Council authorizes the expenditure of funds in
the manner and amount as specified in the Agreement
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval 1
PASSED AND APPROVED this the 19_ day of 2~~~~^ 1986
p~ti6~
RA P ENS MAYOR
CITY DENTON, TEXAS
ATTEST
CWTILLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
1232L
THE STATE OF TEXAS S
COUNTY OF DENTON S
FUNDING AGREEMENT BETWEEN THE
CITY OF DENTON, TEXAS AND SERVICES
PROGRAM FOR AGING NEEDS
This Agreement is hereby entered into by and between the City
of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter
referred to as City) and Services Program for Aging Needs (here-
inafter referred to as Agency),
WHEREAS, the City's Human Resources Committee (HRC) has
reviewed the services of the Agency and has determined that the
Agency performs an important human service for the residents of
Denton without regard to race, religion, color, age or national
origin, and therefore HRC recommends funding the Agency, and
WHEREAS, the City has determined that the Agency merits
assistance and has provided for Thirty-five Thousand and No/100
Dollars ($35,000 00) in its budget,
NOW, THEREFORE, the parties hereto mutually agree as follows
I SCOPE OF SERVICES
The Agency shall in a satisfactory and proper manner perform
the following tasks
A The Agency's purpose is to help older citizens remain
independent and as fully active in the community as they choose
B Provide transportation for persons sixty years old or older
C Provide a hot meals program five days a week at Denton
Senior Center, Heritage Oaks, and Phoenix Apartments
D Offer information and referral services for older persons
at the SPAN Central Office
II OBLIGATIONS OF AGENCY
In consideration of the receipt of funds from the City, Agency
agrees to the following terms and conditions
A It will establish a separate bank account for deposit of the
Thirty-five Thousand and No/100 ($35,000 00) Dollars paid to the
Agency by the City and the only expenditures from this account,
until such time as said funds are exhausted, shall be for those
expenses listed in the scope of services as provided for herein
Agency shall not commingle funds received from other sources in
this account and shall not utilize these funds for any other
purpose
FUNDING AGREEMENT-SERVICES PROGRAM FOR AGING NEEDS-PAGE 1
B It will establish, operate, and maintain an account system
for this program that will allow for a tracing of funds and a
review of the financial status of the program
C It will permit authorized officials for the City of Denton
to review its books at any time
D It will reduce to writing all of its rules, regulations,
and policies and file a copy with the Director of Finance or his
authorized representative along with any amendments, additions, or
revisions whenever adopted
E It will not enter into any contracts that would encumber
the city funds for a period that would extend beyond the term of
this Agreement
F At the discretion of the City, the Agency may be required
to refund the balance of the special account to the City of Denton
at the end of the Agency's fiscal year
G It will promptly pay all bills when submitted unless there
is a discrepancy in a bill, any errors or discrepancies in bills
shall be promptly reported to the Director of Finance or his
authorized representative for further direction
H It will appoint a representative who will be available to
meet with the Director of Finance and other City officials when
requested
I It will indemnify and hold harmless the City from any and
all claims and suits arising out of the activities of the Agency,
its employees, and/or contractors
III TIME OF PERFORMANCE
The services funded by the City shall be undertaken by the
Agency within the following time frame
October 1, 1986 through September 30, 1987
IV USE 01 FUNDS
City funds made available under this Agreement shall be
utilized by the Agency to perform the following
A Provide transportation for persons sixty years or older
B Provide a hot meals program five days a week at Denton
Senior Center, Heritage Oaks and Phoenix Apartments
FUNDING AGREEMENT-SERVICES PROGRAM FOR AGING NEEDS-PAGE 2
C Offer information and referral services for older persons
at the SPAN Central Office
V METHOD OF PAYMENT
A Payment by the City for services provided hereunder will be
made as follows
$8,750 on or before January 1, 1987
$8,750 on or before April 1, 1987
$8,750 on or before June 1, 1987
$8,750 on or before September 1, 1987
B It is expressly understood and agreed that in no event
under the terms of this contract will the total compensation to be
paid hereunder exceed the maximum sum of Thirty-five Thousand and
No/100 Dollars ($35,000 00) for all of the services rendered
VI EVALUATION
The Agency agrees to participate in an implementation and
maintenance system whereby the services can be continuously
monitored The Agency agrees to make available its financial
records for review by the City at the City's discretion In
addition, the Agency agrees to provide the City the following data
and/or reports
A All external or internal audits
B All external or internal evaluation reports
c Quarterly performance reports submitted in January, April,
July and September, to include the following criteria
1 Number of one-way trips furnished each month
2 Number of meals served at Denton Senior Center, Phoenix
Apartments and Heritage Oaks each month
3 Number of information and referral requests handled
quarterly
D Quarterly financial statements submitted in January, April,
July, and September to include expenses and income
VII SUSPENSION OR TERMINATION
The City may suspend or terminate this Agreement and payments
to the Agency, in whole or part, for cause Cause shall include
but not be limited to the following
A Agency's improper, misuse, or inept use of funds
FUNDING AGREEMENT-SERVICES PROGRAM FOR AGING NEEDS-PAGE 3
B Agency's failure to comply with the terms and conditions of
this agreement
C Agency's submission of data and/or reports that are incor-
rect or incomplete in any material respect, or
D If for any reason the carrying out of this agreement is
rendered impossible or infeasible
in case of suspension, the City shall advise the Agency, in
writing, as to conditions precedent to the resumption of funding
and specify a reasonable data for compliance
in case of termination, the Agency will remit to the City any
unexpended City funds Acceptance of these funds shall not con-
stitute a waiver of any claim the City may otherwise have arising
out of this Agreement
IN WITNESS WHEREOF, the parties do hereby affix their Signa-
tures and enter into this Funding Agreement as of the t~ day
of ✓111»At~»r.~ P/ti+ , 1986
CITY OF DENTON, TEXAS SERVICES PROGRAM FOR AGING NEEDS
MAYOR DIRE TO
ATTEST ATTEST
CITY SECRETARY ECRETARY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
FUNDING AGREEMENT-SERVICES PROGRAM FOR AGING NEEDS-PAGE 4