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1986-2321229L NO 751 7e-~JoZZ AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON COUNTY FRIENDS OF THE FAMILY, AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Denton County Friends of the Family, in consideration of the valuable public services to be furnished by Denton County Friends of the Family to the City of Denton in accordance with the "Funding Agreement" attached hereto, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby approves the "Funding Agreement" attached hereto, between the City of Denton and Denton County Friends of the Family, and authorizes the Mayor to execute said agreement SECTION II That the City Council authorizes the expenditure of funds in the manner and amount as specified in the Agreement SECTION III That this ordinance shall become effective immediately upon its passage and approval ~Q7 PASSED AND APPROVED this the ./JL day of ??1986 AY SITVPHENSI MAYOR CITY DENTON, TEXAS ATTEST C 0 ALLE , CITY SE RfiTARY C 0 CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS l9NIAR , BY &W- 1229L THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON COUNTY OF DENTON S COUNTY FRIENDS OF THE FAMILY This Agreement is hereby entered into by and between the city of Denton, Texas, a Home Rule Municipal Corporation, here- inafter referred to as "City", and the Denton County Friends of the Family hereinafter referred to as "Agency", WHEREAS, the City's Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important service for the residents of Denton without regard to race, religion, color, age or national origin, and HRC recommends funding the Agency, and WHEREAS, the City has determined that the Agency merits assistance and has provided for Thirty-two Thousand and No/100 Dollars ($32,000 00) in its budget for funding the Agency, NOW, THEREFORE, the parties hereto mutually agree as follows I SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks, for which the monies provided by the City may be used A Provide emergency residential shelter to women and their children, who are victims of family violence B Provide counseling, on both a residential and non- residential basis, to family members, to assist them in dealing with the emotional and physical trauma of family violence C Provide counseling services to victims of rape and their families D Provide community education services concerning rape and family violence II OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions A It will establish a separate bank account for deposit of the Thirty-two Thousand and No/100 ($32,000 00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein Agency shall not commingle funds received from FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 1 other sources in this account and shall not utilize these funds for any other purpose B It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program C It will permit authorized officals for the City of Denton to review its books at any time D It will reduce to writing all of its rules, regulations, and policies and file a copy with the Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted E It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement F At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year G It will promptly pay all bills when submitted unless there is a discrepancy in a bill, any errors or discrepancies in bills shall be promptly reported to the Director of Finance or his authorized representative for further direction H It will appoint a representative who will be available to meet with the Director of Finance and other City officials when requested I It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors III TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame October 1, 1986 through September 30, 1987 IV METHOD OF PAYMENT A Payment by t be made as follows $8,000 on or $8,000 on or $8,000 on or $8,000 on or he City for services provided hereunder will before January 1, 1987 before April 1, 1987 before June 1, 1987 before September 1, 1987 FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 2 B It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be paid hereunder exceed the maximum sum of Thirty-two Thousand and No/100 Dollars ($32,000 00) for all of the services rendered V EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored The Agency agrees to make available its financial records for review by the City at the City's discretion In addition, the Agency agrees to provide the City the following data and/or reports A All external or internal audits B All external or internal evaluation reports c Quarterly performance reports submitted in January, April, July and September, to include the following criteria 1 Total number of clients served 2 Residential-Number of women over seventeen (17) housed 3 Number of children under seventeen (17) housed 4 Average length of stay of persons housed 5 Disposition of case 6 Non-Residential Family Counseling-Number of clients 7 Non-Residential Individual Counseling-Number of clients 8 Number of telephone calls related to family violence 9 Income level correlated to Texas Department of Human Resources and Health $ Human Services Poverty Guidelines 10 Number below poverty level Number above poverty level 11 Number of rape cases 12 Other appropriate information such as number of volunteer hours, major donations, fund raising efforts, community education programs, and new program developments FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 3 D The Agency agrees to submit quarterly financial statements in January, April, July, and September which shall include current and year-to-date period accounting of all revenues, expenditures, outstanding obligations and beginning and ending balances E An explanation of any major changes in program services F An explanation of use of funds to provide additional services VI SUSPENSION OR TERMINATION In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable date for compliance In case of termination, the Agency will remit to the City any unexpended City funds Acceptance of these funds shall not constitute a waiver of any claim the City may otherwise have arising out of this agreement IN WITNESS WHEREOF, the parties do hereby affix their igna- tures and enter into this Funding Agreement as of the _ day of 1986 CITY OF DENTON, TEXAS DENTON COUNTY FRIENDS OF THE FAMILY BY MAYOR ATTEST BY E ~SL1~Lt 7_ D 'RECTOR ATTEST /C ce CITY WC1RY SECRETARY APPROVED AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY &X)_)&&L L5_~~ FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 4