1986-2321229L
NO 751 7e-~JoZZ
AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF
DENTON AND DENTON COUNTY FRIENDS OF THE FAMILY, AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF
FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the
best interest of the citizens of the City to provide public
funds to Denton County Friends of the Family, in consideration
of the valuable public services to be furnished by Denton County
Friends of the Family to the City of Denton in accordance with
the "Funding Agreement" attached hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby approves the "Funding Agreement"
attached hereto, between the City of Denton and Denton County
Friends of the Family, and authorizes the Mayor to execute said
agreement
SECTION II
That the City Council authorizes the expenditure of funds in
the manner and amount as specified in the Agreement
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
~Q7
PASSED AND APPROVED this the ./JL day of ??1986
AY SITVPHENSI MAYOR
CITY DENTON, TEXAS
ATTEST
C 0 ALLE , CITY SE RfiTARY
C 0
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
l9NIAR ,
BY &W-
1229L
THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE
CITY OF DENTON, TEXAS AND DENTON
COUNTY OF DENTON S COUNTY FRIENDS OF THE FAMILY
This Agreement is hereby entered into by and between the
city of Denton, Texas, a Home Rule Municipal Corporation, here-
inafter referred to as "City", and the Denton County Friends of
the Family hereinafter referred to as "Agency",
WHEREAS, the City's Human Resources Committee (HRC) has
reviewed the services of the Agency and has determined that the
Agency performs an important service for the residents of Denton
without regard to race, religion, color, age or national origin,
and HRC recommends funding the Agency, and
WHEREAS, the City has determined that the Agency merits
assistance and has provided for Thirty-two Thousand and No/100
Dollars ($32,000 00) in its budget for funding the Agency,
NOW, THEREFORE, the parties hereto mutually agree as follows
I SCOPE OF SERVICES
The Agency shall in a satisfactory and proper manner perform
the following tasks, for which the monies provided by the City
may be used
A Provide emergency residential shelter to women and their
children, who are victims of family violence
B Provide counseling, on both a residential and non-
residential basis, to family members, to assist them in dealing
with the emotional and physical trauma of family violence
C Provide counseling services to victims of rape and their
families
D Provide community education services concerning rape and
family violence
II OBLIGATIONS OF AGENCY
In consideration of the receipt of funds from the City,
Agency agrees to the following terms and conditions
A It will establish a separate bank account for deposit of
the Thirty-two Thousand and No/100 ($32,000 00) Dollars paid to
the Agency by the City and the only expenditures from this
account, until such time as said funds are exhausted, shall be
for those expenses listed in the scope of services as provided
for herein Agency shall not commingle funds received from
FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 1
other sources in this account and shall not utilize these funds
for any other purpose
B It will establish, operate, and maintain an account
system for this program that will allow for a tracing of funds
and a review of the financial status of the program
C It will permit authorized officals for the City of
Denton to review its books at any time
D It will reduce to writing all of its rules, regulations,
and policies and file a copy with the Director of Finance or his
authorized representative along with any amendments, additions,
or revisions whenever adopted
E It will not enter into any contracts that would encumber
the City funds for a period that would extend beyond the term of
this Agreement
F At the discretion of the City, the Agency may be required
to refund the balance of the special account to the City of
Denton at the end of the Agency's fiscal year
G It will promptly pay all bills when submitted unless
there is a discrepancy in a bill, any errors or discrepancies in
bills shall be promptly reported to the Director of Finance or
his authorized representative for further direction
H It will appoint a representative who will be available to
meet with the Director of Finance and other City officials when
requested
I It will indemnify and hold harmless the City from any and
all claims and suits arising out of the activities of the
Agency, its employees, and/or contractors
III TIME OF PERFORMANCE
The services funded by the City shall be undertaken by the
Agency within the following time frame
October 1, 1986 through September 30, 1987
IV METHOD OF PAYMENT
A Payment by t
be made as follows
$8,000 on or
$8,000 on or
$8,000 on or
$8,000 on or
he City for services provided hereunder will
before January 1, 1987
before April 1, 1987
before June 1, 1987
before September 1, 1987
FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 2
B It is expressly understood and agreed that in no event
under the terms of this contract will the total compensation to
be paid hereunder exceed the maximum sum of Thirty-two Thousand
and No/100 Dollars ($32,000 00) for all of the services rendered
V EVALUATION
The Agency agrees to participate in an implementation and
maintenance system whereby the services can be continuously
monitored The Agency agrees to make available its financial
records for review by the City at the City's discretion In
addition, the Agency agrees to provide the City the following
data and/or reports
A All external or internal audits
B All external or internal evaluation reports
c Quarterly performance reports submitted in January,
April, July and September, to include the following criteria
1 Total number of clients served
2 Residential-Number of women over seventeen (17) housed
3 Number of children under seventeen (17) housed
4 Average length of stay of persons housed
5 Disposition of case
6 Non-Residential Family Counseling-Number of clients
7 Non-Residential Individual Counseling-Number of
clients
8 Number of telephone calls related to family violence
9 Income level correlated to Texas Department of Human
Resources and Health $ Human Services Poverty
Guidelines
10 Number below poverty level Number above poverty
level
11 Number of rape cases
12 Other appropriate information such as number of
volunteer hours, major donations, fund raising
efforts, community education programs, and new program
developments
FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 3
D The Agency agrees to submit quarterly financial
statements in January, April, July, and September which shall
include current and year-to-date period accounting of all
revenues, expenditures, outstanding obligations and beginning
and ending balances
E An explanation of any major changes in program services
F An explanation of use of funds to provide additional
services
VI SUSPENSION OR TERMINATION
In case of suspension, the City shall advise the Agency, in
writing, as to conditions precedent to the resumption of funding
and specify a reasonable date for compliance
In case of termination, the Agency will remit to the City
any unexpended City funds Acceptance of these funds shall not
constitute a waiver of any claim the City may otherwise have
arising out of this agreement
IN WITNESS WHEREOF, the parties do hereby affix their igna-
tures and enter into this Funding Agreement as of the _ day
of 1986
CITY OF DENTON, TEXAS
DENTON COUNTY FRIENDS OF THE
FAMILY
BY
MAYOR
ATTEST
BY E ~SL1~Lt 7_
D 'RECTOR
ATTEST
/C ce
CITY WC1RY SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY &X)_)&&L L5_~~
FUNDING AGREEMENT-DENTON COUNTY FRIENDS OF THE FAMILY-PAGE 4