1986-2301230L
NO ~1D
AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF
DENTON AND FRED MOORE CHILD CARE CENTER, AUTHORIZING THE MAYOR
TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF FUNDS
THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the
best interest of the citizens of the City to provide public
funds to Fred Moore Child Care Center, in consideration of the
valuable public services to be furnished by Fred Moore Child
Care Center to the City of Denton in accordance with the "Fund-
ing Agreement" attached hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the City Council hereby approves the "Funding Agreement"
attached hereto, between the City of Denton and Fred Moore Child
Care Center, and authorizes the Mayor to execute said agreement
SECTION II
That the City Council authorizes the expenditure of funds in
the manner and amount as specified in the Agreement
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval AL
PASSED AND APPROVED this the -a- day of 1986
6
RAY E HEN MAYOR
CITYS F DENTON, TEXAS
ATTEST
CHARLOTTE ALLEN, C 11Y SEC ET R
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY ZaAO
1230L
THE STATE OF TEXAS 5 FUNDING AGREEMENT BETWEEN THE
CITY OF DENTON, TEXAS AND FRED
MOORE CHILD CARE CENTER
COUNTY OF DENTON S
This Agreement is hereby entered into by and between the City
of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter
referred to as City) and the Fred Moore Child Care Center (herein-
after referred to as Agency),
WHEREAS, the City's Human Resources Committee (HRC) has
reviewed the services of the Agency and has determined that the
Agency performs an important human service for the residents of
Denton without regard to race, religion, color, age or national
origin, and therefore HRC recommends funding the Agency, and
WHEREAS, the City has determined that the Agency merits
assistance and has provided for Twenty-five Thousand and No/100
Dollars ($25,000 00) in its budget,
NOW, THEREFORE, the parties hereto mutually agree as follows
I SCOPE OF SERVICES
The Agency shall in a satisfactory and proper manner perform
the following tasks
A The Agency's purpose is to provide day care for low income
families (which includes free lunches, dental care and yearly
medical examinations provided by an area volunteer)
B To provide information and referral services
C To provide protective day care for abused children
D To provide family self-support services
II OBLIGATIONS OF AGENCY
In consideration of the receipt of funds from the City, Agency
agrees to the following terms and conditions
A It will establish a separate bank account for deposit of
the Twenty-five Thousand and No/100 ($25,000 00) Dollars paid to
the Agency by the City and the only expenditures from this
account, until such time as said funds are exhausted, shall be for
those expenses listed in the scope of services as provided for
herein Agency shall not commingle funds received from other
sources in this account and shall not utilize these funds for any
other purpose
FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE 1
B It will establish, operate, and maintain an account system
for this program that will allow for a tracing of funds and a
review of the financial status of the program
c It will permit authorized officials for the City of Denton
to review its books at any time
D It will reduce to writing all of its rules, regulations,
and policies and file a copy with the Director of Finance or his
authorized representative along with any amendments, additions, or
revisions whenever adopted
E It will not enter into any contracts that would encumber
the City funds for a period that would extend beyond the term of
this Agreement
F At the discretion of the City, the Agency may be required
to refund the balance of the special account to the City of Denton
at the end of the Agency's fiscal year
G It will promptly pay all bills when submitted unless there
is a discrepancy in a bill, any errors or discrepancies in bills
shall be promptly reported to the Director of Finance or his
authorized representative for further direction
H It will appoint a representative who will be available to
meet with the Director of Finance and other City officials when
requested
I It will indemnify and hold harmless the City from any and
all claims and suits arising out of the activities of the Agency,
its employees, and/or contractors
III TIME OF PERFORMANCE
The services funded by the City shall be undertaken by the
Agency within the following time frame
October 1, 1986 through September 30, 1987
IV METHOD OF PAYMENT
A Payment by the City for services provided hereunder will be
made as follows
$6,250 on or before January 1, 1987
$6,250 on or before April 1, 1987
$6,250 on or before June 1, 1987
$6,250 on or before September 1, 1987
FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE 2
B It is expressly understood and agreed that in no event
under the terms of this contract will the total compensation to be
paid hereunder exceed the maximum sum of Twenty-five Thousand and
No/100 Dollars ($25,000 00) for all of the services rendered
V EVALUATION
The Agency agrees to participate in an implementation and
maintenance system whereby the services can be continuously
monitored The Agency agrees to make available its financial
records for review by the City at the City's discretion In
addition, the Agency agrees to provide the City the following data
and/or reports
A All external or internal audits
B All external or internal evaluation reports
C Quarterly performance reports submitted in January, April,
July and September, to include the following criteria
1 Number of children served each month
2 Number of information and referral requests handled
quarterly
3 Income level of families participating in program
D Quarterly financial statements submitted in January, April,
July, and September to include expenses and income
VI SUSPENSION OR TERMINATION
The City may suspend or terminate this Agreement and payments
to the Agency, in whole or part, for cause Cause shall include
but not be limited to the following
A Agency's improper, misuse, or inept use of funds
B Agency's failure to comply with the terms and conditions of
this agreement
C Agency's submission of data and/or reports that are
incorrect or incomplete in any material respect, or
D If for any reason the carrying out of this agreement is
rendered impossible or infeasible
In case of suspension, the City shall advise the Agency, in
writing, as to conditions precedent to the resumption of funding
and specify a reasonable data for compliance
FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE 3
In case of termination, the Agency will remit to the City any
unexpended City funds Acceptance of these funds shall not con-
stitute a waiver of any claim the City may otherwise have arising
out of this Agreement
IN WITNESS WHEREOF, the parties do hereby affix their signa-
tures and enter into this Funding Agreement as of the 19"k day
of 1986
CITY OF DENTON, TEXAS
FRED MOORE CHILD CARE CENTER
MAYOR
ATTEST
C Y R
C .~~~f1LtlL,
D R CTOR
ATTEST
SECRETARY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY 4&a-)
FUNDING AGREEMENT-FRED MOORE CHILD CARE CENTER-PAGE 4