1986-2250923L
NO 67 CAW
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9664
All
Temple, Inc
$
15,969
00
9665
All
Temple, Inc
$
37,599
00
9666
All
Van Tran Electric
$
10,313
00
9668
All
Trees, Inc
$
82,500
00
9669
All
Industrial International
$
11,641
00
9671
All
Select Ambulance
$
39,954
94
9679
All
United Medical Supply
$
11,109
56
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to purchase
the materials, equipment, supplies or services in accordance with
the terms, specifications, standards quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals,
and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated re-
presentative is hereby authorized to execute the written contract
which shall be attached hereto, provided that the written contract
is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid
Proposal and related bid documents herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in accordance
with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 18th day of November, 1986
RAY ST ' H S, MAYOR
CITY 0 DENTON, TEXAS
ATTEST
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY~!- G .
E
PAGE TWO
DATE November la, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9664 - Air Switches
RECOIMIENDATION We recommend this bid be awarded to Temple, Inc in the amount of $15,969 00
SUMMARY This bid is for air switches to be used by the Electric Distribution Department The
switch manufactured by Bridges Inc offered by Temple, Inc is the lowest bid meeting
specifications
BACKGROUND Tabulation Sheet, Memorandum Electric Distribution
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Electric Distribution Department
FISCAL IMPACT Budget Account # 610-080-0252-9221
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
04
me Marshall
tilt 0 Purchasing g Agent
CITY OF DENTON
MEMORANDUM
TO Tom Shaw, Purchasing Agent
FROM Donald L McLaughlin, Senior Electric Engineer
DATE November 3, 1986
SUBJECT Bid 9664 - Air Switches
The engineering staff recommends that the bid from Temple, Inc be
accepted The other bidders did not meet the specifications for the
operating mechanics to be contained in a housing
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DATE November 18, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid # 9665 - Cut Outs Squirrel Guards
RECOMMENDATION Please re-approve the bid to Temple, Inc in the correct amount of $37,599 00
SUMMARY This bid was approved by council on November 4, 1986 in the amount of $11,846 00,
this total was written in error The correct total should be $37,599 00
BACKGROUND Tabulation Sh eet, Previous Cdy Council Report
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Warehouse Inventory
FISCAL IRPACT Budget Account #710-043-0582-8708
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
ie J n Marshall
itle Purchasing Agent
DATE November 4, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BIDN9665 - CUT-OUTS/SQUIRREL GUARDS
RECOMMENDATION We recommend this bid for electric supplies be awarded to
Temple, Inc in the amount of $11,846 40
SUMMARY This bid is for cut-outs and squirrel guards for use
by the Electric Distribution Department There was a lower bid on an alternate
cut-out (item 1) from Poleline Electric but purchasing this brand would invlove
keeping different repair parts for the cut-outs It is also necessary to
go with a higher bid on squirrel guards to take advantage of the faster deli-
very time of Temple, Inc
BACKGROUND Tabulation Sheet
Memo - Electric Distribution
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Warehouse Inventory
FISCAL IMPACT budget Account # 710-043-0582-8708
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
L
Name Denise Manning
Title Buyer
Approved
Name John J Marshall
Title, Purchasing Agent
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CITY OF DENTON
M E M 0 R A N 0 U M
TO Denise Manning, Purchasing
FROM Ralph Klinke, Superintendent Electric Distribution
DATE October 29, 1986
SUBJECT Bid 9665 Acceptance
Accept Bid 9665 from Temple, Inc , Waco, Texas for 100 amp Kearney
cutouts and squirrel guards This is based on maintenance expense and
stock ms
DATE November 18, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9666 - 1000 KVA Transformer
RECOIMIENDATION We recommend this bid be awarded to Van Tran Electric in the amount of
$10,313 00
SUMMARY This bid is for a 1000 KVA Transformer for use by the Electric Distribution Department
after evaluation of test losses by the Electric Engineering Department Van Tran Electric
is the lowest bidder
BACKGROUND Tabulation Sheet, Memorandum Electric Distribution
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Distribution Department
FISCAL IMPACT Budget Account #611-080-252-9222
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
N h Marshall
Title urchasmg Agent
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CITY OF DENTON
M E M O R A N D U M
TO Tom Shaw, Assistant Purchasing Agent
FROM Reza Khanian, Electric Engineer
DATE October 30, 1986
SUBJECT 1000KVA Padmount 277/480 Transformer
The Electric Distribution 1000KVA Padmount Transformer on bid 9666 have
been evaluated
Vantran has been selected according to total cost
A tabulation of the evaluation is attached
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DATE November 18, 1986
CITY COUNCIL REPORT
TO
Mayor and
Members
of the City Council
FROM
Lloyd V
Harrell,
City Manager
SUBJECT
BID# 9668
- TREE
TRIMMING
RECOMMENDATION We recommend this bid be awarded to the lowest bidder,
Trees, Inc This bid is for a maximum of $82,500 00
SUMMARY This bid is for ftree trimming service to clear overhead
electric utility lines Open easements, those accessible by bucket truck
at 55 per foot, close easement, those that require hand climbing at 1 10
per foot , and combination easements at 95 per foot The contract amount
is to clear as many lines as possible without exceeding budget limits
BACKGROUND Tabulation sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution operations
FISCAL IMPACT
1986/87 Budget Funds for Overhead Electric Line Maintenance
Account N 610-080-0252-8338
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N n J/ Marshall, C P M
N~ me
►l t~e, urchasing Agent
DATE November 18, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9669 - Water & Sewer Supplies
RECOMMENDATION We recommend this bid be awarded to the low bidder for each item
Item 1 to Industrial International Inc $4588 50
Item 2 to Industrial International Inc $ 981 40
Item 3 to Industrial INternational Inc $6071 10
SUMMARY This bid is for water & sewer supplies for warehouse inventory Trans Tex supply was
the lowest evaluated bidder on the water meter boxes due to their payment terms at less 2%
net 10 days
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Warehouse inventory for water & sewer
FISCAL IMPACT Budget Account # 710-043-0582-8709
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
J hn Marshal
TIOP Purchasing Agent
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DATE November 18, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9671 - RE14ANFACUTRED AMBULANCE
RECO191ENDATION We recommend this bid be awarded to the lowest bidder
meeting specification of Select Ambulance in the amount of $39,954 94 with
a $300 00 deduct for prepayment of cab/chassis and a $4,000 00 trade in on
the old ambulance
SUMMARY This bid is for the purchase of an ambulance to replace
anold 980 model unit The bid included a new cab/chassis and a totally
reconditioned rebuilt modular unit
The bids of Collins Ambulance are for new units but do
not meet the specifications for electrical system requirements and their
prices exceed the budget dollars available
BACKGROUND
Tabulation sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Fire Department Emergency Medical Services
FISCAL I1IPACT
1986/87 Budget Funds ACCT# 100-060-0051-9104
Motor Pool Replacement ACCT# 720-040-0020-8707 - $28,480 00
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
- :~al ~111
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
e 1 d1n Ma C P M
Title, Purchasing Agent
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DATE November 18, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9679 - Medical Supplies
RECO101ENDATION We recommend this bid be awarded to United Medical Supply, in the
amount of $11,109 56
SUMMARY This bid is for Medical Supplies for use by the Fire Department, Emergency Medical
Service United Medical Supply was the only vendor which bid the total package United's
delivery time was also the best, they have a company truck which will deliver direct to the
fire station
BACKGROUND. Tabulation Sheet, Memorandum Fire Department
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Fire Department
FISCAL IIIPACT Budget Account #100-060-0051-8106
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer ;
Approved
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cute ohn Marshall
Titl Purchasing Agent
M E M O R A N D U M
Date November 5, 1986
To Denise Manning, Purchasing
From James Thomason, Battalion Chief EMS
Re Medical Supplies
After reviewing medical supply bids, the Fire Department recommends the
medical supply contract go to United Medical Supply of Fort Worth
United Medical Supply is the only bidder to bid the entire package and
in calculating the excepted items in the other bid proposals we feel
the cost difference to purchase the "no bid" items would cause the total
price to =exceed proposed by United
James Thomason, Battalion Chief
Emergency Medical Services
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