1986-2200923L
NO .1.2.E
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of ordinances requires
that the city Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordnance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR
AMOUNT
9661 All International Paper 134,020 00
9665 All Temple, Inc 11,846 40
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 4th day of November, 1986
2
RA T P ENS, MAYOR
CITY 0 DENTON, TEXAS
ATTEST
CHARLO T ALLEN, CITY S CRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY ~Gl/LIC
PAGE TWO
DATE November 4, 1986
CITY COUNCIL REPORT
TO
Mayor and
Members
of the City Council
FROM
Lloyd V
Harrell,
City Manager
SUBJECT
BID# 9661
- WOODEN
UTILITY POLES
RECOMMENDATION We recommend this bid for an annual supply of wooden utility
poles be awarded to the lowest bidder, International Paper at the estimated
annual cost of $134,020 00
SUMMITRY This bid is for an annual supply of wooden utility poles
These poles are warehouse stock, ordered on an as needed basis and used by
the Electric Distribution Department
This bid also contains a 12 month extension agreement
subject to approval by both international Paper and the City of Denton
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED
Working Capital Warehouse inventory and
Electric Distribution Department
FISCAL IMPACT
1986/87 Budget Funds for Working Capital inventory
710-043-0582-8708
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom Shaw, C P M
Title Assistant Purchasing Agent
Approved
me\✓ John J Marshall, C P M
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DATE November 4, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID#9665 - CUT-OUTS/SQUIRREL GUARDS
RECO191ENDATION We recommend this bid for electric supplies be awarded to
Temple, Inc in the amount of $11,846 40
SUMMARY This bid is for cut-outs and squirrel guards for use
by the Electric Distribution Department There was a lower bid on an alternate
cut-out (item 1) from Poleline Electric but purchasing this brand would invlove
keeping different repair parts for the cut-outs It is also necessary to
go with a higher bid on squirrel guards to take advantage of the faster deli-
very time of Temple, Inc
BACKGROUND Tabulation Sheet
Memo - Electric Distribution
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Warehouse Inventory
FISCAL IMPACT budget Account # 710-043-0582-8708
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise manning
Title Buyer
Approved
04am ohn J Marshall
t, Purchasing Agent
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CITY OF DENTON
M E M O R A N D U M
TO Denise Manning, Purchasing
FROM Ralph Klinke, Superintendent Electric Distribution
DATE October 29, 1986
SUBJECT Bid 9665 Acceptance
Accept Bid 9665 from Temple, Inc , Waco, Texas for 100 amp Kearney
cutouts and squirrel guards This is based on maintenance expense and
stock ms