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1986-2130923L NO !2L~ ORDINANCE DI EXPENFUNDS DITURE OF F EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN WI THE PROVII OF LAW EXEMPTING SUCHAPURCHASES FROMHREQUIREMENTSSOFN COMPEIITIVEEBIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordnance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the i is preserve oft the citizens, or to necessary to protect the public rhealth of the citizens or city, or in case of unforeseen damage to public property, machinery or equipment, and WHEREAS, Section 2 36 (f) of the Code of Ordinances requires that the City Council approve all expenditures of more than $10,000, and WHEREAS, Section 2 09 of the City Charter requires that every act of the council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to approriate the e public preserve the money property relieve theecity, ort too protect citizens, health of the citizens of the city, or to provide for unforseen materials, damae thereof,o the public foproperty, llowing emergency o purgchaes t, of and equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 75735 General Electric Company $19,230 00 75742 Thermo Tech, Inc $16,662 00 75803 Xerox Corporation $20,043 00 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the 21st day of October, 1986 RAY EPHEN MAYOR CITY F DENTON, TEXAS ATTEST C RL T A L N, IT C CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY ZIA~' Ltm~ta PAGE TWO DATE October 21, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT ONE SOURCE/EMERGENCY P 0 # 75735 - GENERAL ELECTRIC CO RECOMMENDATION We recommend this emergency Purchase Order # 75735 to General Electric Co be approved in the amount of $19,230 00 SUMMARY This emergency Purchase Order is for the use of a technical serviceman to inspect and supervise the maintenance and overhaul of the #3 steam turbine This is a one surce technical service that we have received in the past under these same conditions The expected time and amount is detailed on the Purchase Order, as an estimate Unless there is a major problem, the amount stated would cover the project or be less BACKGROUND Purchase Order PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Utilities - Electric Production FISCAL IMPACT Acct # 610-080-0251-8339-E510 There is no additional impact on the General Fund Respectfully submitted Lloyd V Harrell City Manager Prepared by ime John J Marshall, C P M _,"XTtl Purchasing Agent Approved a `iAnh J Marshall, C P M tle. Purchasing Agent 901 B TEXAS STREET P 0 NUMBER 75735 VENDOR GENERAL ELECTRIC COMPANY 8101 STEMMONS FRFFWAY P.D. BOX 225821 DALLAS, TX 75222-5821 CITY OF DENTON, TEXAS PURCHASE ORDER ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO DENTON, TX 76201 DOCUMENT TYI S SHIP TO CITY OF DENTON* ELECTRIC PRODUCTION 1701-A SPENCER ROAD DENTON. TX 76205 01 610 080 0251 8339 E510 30 DAYS FEES TECHNICAL SERVICEMAN 02 610 080 0251 8339 E510 SUPERVISE#3 TURBINE GENERATOR 03 610 080 029q1 8339 ES10 MAJOR INSPECTION & OVERHAUL 04 610 080 02b1 8334 F510 30 DAYS TRAVEL fl LINE AMOUN 18,460.00 750.00 The City of Denton Texas is tax exempt House Bill No 20 TOTAL FOR P.O. 19.230.40_ Reference P 0 Number on all B/L,Shipments and Invoices Shipments are F 0 B City of Denton or as indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St , Denton TX 76201 (or as indicated on Purchase Order) By Direct Inquiries TO John J Marshall C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/588 8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer DATE/VENDOR NO 10/11/86 SOS GEN73500 DATE October 21, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT EMERGENCY P 0 # 75742 - THERMO TECH, INC RECO1411ENDATION We recommend approval of this emergency Purchase Order to Thermo Tech, Inc for the amount of $16,662 00 for the removal of ceiling asbestos insulation at the Water Plant SUMMARY The removal of asbestos from public buildings and facilities has veen a very important topic for the past several years It must be removed and properly disposed of before we can start to work on Phase II expansion of our Water Treatment Plant For this reason we are presenting this as an emergency agenda item Purchase Order BACKGROUND Memorandum - C David Ham Proposal - Thermo Tech, Inc Insurance Certificate PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Utilities Department Expansion FISCAL IMPACT There is no additional impact on the Genral Fund Respectfully submitted Lloyd V Harrell City Manager Prepared by ja eJ ohn J Marshall, C P M le Purchasing Agent Approved c ;NaJ Marshall, C P M TitIC,Purchasing Agent CITY OF DENTON, TEXAS 901 B TEXAS STREET PURCHASE ORDER DENTON, TX 76201 :75742 NUMBER DATE/VENDOR NO DOCUMENT 10/11/86 S18 ETHE52001 VENDOR SHIP TO THERMO TECH* INC. UTILITY ADMINISTRATION 12727 FEATHERMOOD DR. 215 E MCKINNEY STREET SUITE 128 DENTON• TEXAS 76201 HOUSTON• TX 77034 Ty S BID/REF ff ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 623 008 0460 9101 1 ASBESTOS REMOVAL AT MATER 16v662*00 02 623 008 0460 9101 TREATMENT PLANT I The City of Denton Taxes Is tax exempt House Bill No 20 TOTAL FOR P.O. 16,662.0( Reference P 0 Number on all B/L,Shipments and Invoices Shipments are F 0 8 City of Denton, or as indicated By Send Invoices TO City of Denton Accounts Payable 215 E McKinney St , Denton, TX 76201 (or as indicated on Purchase Order) Direct Inquiries TO John J Marshall C P M Purchasing Agent Tom D Show C P M Asst Purchasing Agent 817/566 8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer CITY OF DENTON M E M O R A N D U M TO: John Marshall, Purchasing Agent FROM: C David Ham, Assistant Director of Utilities e~( DATE September 18, 1986 SUBJECT Asbestos Removal at Water Treatment Plant Enclosed please find the proposal for removing asbestos at the Water Treatment Plant roof ceiling The proposal is from Thermo Tech, Inc , Houston, Texas This work has to be accomplished before the Phase II expansion can start, which is scheduled to begin in three months Additionally, the work is very special in nature and only a few companies have the required insurance and approval from EPA Due to these reasonings, it is requested that it be approved as an emergency and special work, and be awarded to Thermo Tech, Inc , Houston, Texas Please advise me for further clarification CDH gb Enclosure cc R E Nelson, Director of Utilities Howard Martin File SEP 2 ° 1986 CITY Ur UtWON PURCHASING DEPT. I Thermo Tech, Inc 12727 Feathemood Drive Suite 125 Houston Texas 77034 (713) 494 0995 FAX (713) 494-0359 September 5, 1986 City of Denton 215 E McKinney St Denton, TX 76201 Attention Mr Howard Martin Reference Asbestos Removal office 1 & 2 Entry Corridor Control Room Hack Lab, Stair Well Lecture Room and Office 3 City of Denton Water District Gentlemen TTI-Q86-3551 Thermo Tech, Inc is pleased to submit it's proposal to furnish all supervision, labor, material, tools, equipment, supplies, scaffolding, warehousing, and on site facilities necessary to properly remove the asbestos on the ceiling for the above referenced project, as follows. We have examined the area by our Mr Mike Stevenson The scope of work as defined within these documents is the basis of this proposal, except as otherwise clarified within this quotation. (See Clarifications) This proposal is for your acceptance for thirty, (30) calendar days from the above date of this proposal, and is based on the assumption that one contract will be awarded for all labor and material on the entire project, as shown in our pricing section The prices quoted are firm and therefore are not subject to adjustment for changes in labor and\or material cost through December 30, 1986 City of Denton Asbestos Removal City of Denton Water District Page 2 Total Lump Sum TTI-Q86-3551 $16,662 00 We appreciate the opportunity extended to us, to be of service to your company and sincerely hope our prices, terms and conditions merit your full consideration in the award of this contract we have endeavored to submit a proposal as responsive and comprehensive as possible Should you have any questions pertaining to it, please do not hesitate to contacct this office very truly yours, THERMO TECH, INC J E Munson Projects Manager JFM/nt City of Denton Asbestos Removal Water District CLARIFICATIONS TTI-Q86-3551 A Commercial 1 Our proposal is based on performing the work utilizing an eight (8) hour work day, five (5) days per week However, should it be necessary to employ more hours to maintain the given schedule through no fault of Thermo Tech, Inc , a price adjustment will be required 2 our prices are based upon providing Thermo Tech's total package insurance coverages A certificate describing this coverage is in attached brochure (occurence) 3 Thermo Tech, Inc will indemnify the owner and/or contractor against losses or damages only in cases which are solely due to our negligence Contractor and/or other subcontractor, must obtain written permission from Thermo Tech, Inc, before utilizing any scaffolding, erected or not, and/or any equipment belonging to or rented by Thermo Tech, Inc 4 Thermo Tech, Inc will not be responsible for any services or work performed by others, without documented authorization by an on-site representative 5 At the present time, Thermo Tech, Inc does not intend to subcontract any portion of this contract, other the mentioned above, however, should we elect to do so, we would obtain permission from your Project Manager City of Denton Asbestos Removal Water District Page 2 TTI-Q86-3551 B Technical 1 Our price includes the insulation of all welded or bolted joints, should we have to leave welds or bolted joints open to facilitate testing and cleaning, we would charge this portion of the insulation and jacketing at the hourly rate attached 2 We have assumed that an adequate clearance has been provided for the insulation thickness required for piping through grating, next to structural memebers, other orpreducing the oinas to sulation mthickness or the shape of the weatherproofing 3 Additetc , ional in the as field and not shown on drawings will have to be an extra. 4 Our price does not include any piping below grade, protective pipe saddles, or insulated pipe shoes 5 This proposal is based upon all piping remaining at ambient temperature and in a nonoperative condition while insulation is being applied 6 Our price does not include any fireproofing, painting or welding 7 Our price includes ceiling asbestos only and clean up of all areas involved GALLAGHER 2000 S. Bermuda BRA40 INSJLAA":CXS. INC. 1420 Renaissance 'Drive Park Ridne. IL 60068 u Rp Mew Muslims Nue. aueew •66a6•n 1~5-001-86 @au. IN A ~ w - Limited uxwmity policy 3-1-87 wsm".»a Subject wa.... 8 Qt'iOW in u....tt te2'!ns and cc ditims of O.a.t.ar. r..•. the policy wording O"'wIll mal % .w...enr ..wssst. ° r> 19000 1:9000 .YY ►a1. oo"?v '9a IM.Ma. Diat.t.f.w t.•...N•.. Qq..tsf► ..iw. wssr~ ar.. MA'AM a C 36moa.a...e tt.m ishazi wia~ S Down. claw ts..t....r.... Davelem e c B 11110 3mo tt.r Mona amw a&►. xWr Binder Auto Only -1-87 ,Now 1 5,000 ,000 atel' COrPLMYIM Inlets" r gmmruwun . ebestos Abatement Liability Coverage .6a11atlaa W&Ad any of ON Offs a6M08t 0066108 In W4604161 bdae 108 W*fWae b01 ' M+ml 108 IpulA, Mld t I ll 11 O 0 n 9410 p s va to a e6n andwvo► a w01 rp mltt•a Mdse a tlls 0066 mmed W0 11 s tl f la f 41 r. e e e8 wt owl" 00811 06660 M lee w 114MINN o *am am ~ 110 C&MVNAN NOME Saw naew • N~ 0 ~ DATE October 21, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT EMERGENCY/ONE SOURCE P 0 # 75803 - XEROX CORPORATION RECOM11ENDATION We recommend this Purchase Order be approved to Xerox Corporation for the preventive maintenance of our duplicating equipment for one year in the amount of $20,043 00 SUMMARY The City of Denton owns or has on lease/purchase a total of five Xerox duplicating/copy machines The required maintenance of these machines is provided by Xerox at the Government rate and we have received this service all this time This is a one source service/maintenance The maintenance on this type of electronic equipment is necessary and this service is not offered from other sources BACKGROUND Purchase Order PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED All departments of the City operation FISCAL IMPACT Budgeted Working Capital Item 710-043-0582-8341 Respectfully submitted Lloyd V Harrell City Manager Prepared by 't amer ohn J Marshall, C P M Titl Purchasing Agent Approved *ae JohnJ Marshall, C P M .Purchasing Agent CITY OF DENTON, TEXAS 901 B TEXAS STREET PURCHASE ORDER DENTON, fX 76201 O NUMBER DATE/VENDOR NO DOCUMENT T 77 5803 10/11/86 C16 S S XER46000 VENDOR SHIP TO XEROX CORPORATION CENTRAL STORFS P009 BOX 11985 CONFIRMATION ONLY SANTA ANA9 CA DO NOT DUPLICATE 92711 BID/REF # ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 710 043 0582 8341 12 MN MAINTENANCE 5600/840-101996 39000900 02 710 043 0582 8341 12 MN MAINTENANCE 1048/C40-129987 19020000 03 710 043 0582 8341 12 MN MAINTENANCE 1048/C40-129329 975.00 04 710 043 0582 8341 12 MN MAINTENANCE 1075/C55-111334 49656.00 05 710 043 0582 8341 12 MN MAINTENANCE t075/C55-107973 49392.00 06 710 043 0582 8341 12 MN MAINTENANCE 9500/685-014295 6.000900 The City of Denton Texas is tax exempt House Bill No 20 TOTAL FOR P.09 209043.00 Reference P 0 Number on all B/L,Shipments and Invoices Shipments are F 0 B City of Denton, or as indicated By Send Invoices TO City of Denton Accounts Payable 216 E McKinney St Denton TX 76201 (or as indicated on Purchase Order) Direct inquiries TO Jahn J Marshall C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/566 8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer DATE October 21, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT P 0 # 75417 - R & P PROPERTIES, INC RECOMMENDATION. We recommend this Purchase Order be approved to pay R & P Properties, Inc for participation construction of Summerwind Addition Mack Drive in the amount of $27,560 50 SUMMARY This Purchase Order covers the difference due to the developer for-7Fie construction of Summerwind Addition, Mack Drive wish one inch extra depth and 7 feet extra width I do not have copies of a contract to submit with this, but I do have a memorandum of approval from Jerry Clark, City Engineer We have reviewed the quantities with the prices on our Bid #9607 for like participation at that time and have calculated the total partici- pation to be $27,560 50, as indicated on the attached BACKGROUND. Purchase Order Price Memo Memorandum - Jerry Clark PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Street Development and Participation, Street Dept FISCAL I11PACT Budgeted Funds 1986 Respectfully submitted Lloyd V Harrell City Manager Prepared by Name John J Marshall, C P M Title Purchasing Agent Approved A me. ohn J Marshall, C P M Title Purchasing Aqent 901 B TEXAS STREET P O NUMBER 78417 VENDOR R & P PROPERTIES* INC. ATTN: REX SCOTT Pon, BOX 278 GRAPEVINE* TX 76201 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 DATE/VENDOR NO DOCUM ENT 0'9/30/ 86 STREET C13 RRR4800t SHIP TO TYF S BID/REF # ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT 01 100 02 100 002 0033 8303 002 0033 8303 1 STREE PARTICIPATION 27,560 50 Denton Texas is No 20 TOTAL FOR Pon Reference P 0 Number on all B/L,Shipments and Invoices Shipments are F 0 B City of Denton or as indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St Denton, TX 76201 (or as indicated on Purchase Order) By Direct Inquiries TO John J Marshall C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/688 8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200 MEMORANDUM DATE September 23, 1986 TO JERRY CLARK/JIM CORBIN FROM JOHN J MARSHALL SUBJ ECT CITY PARTICIPATION - SUMMERWIND ADDITION, MACK DRIVE 1 Bid # 9607 for prices 2 P 0 # 75417 3 Account # 100-002-0033-8303 4 Approved by Council 5 Cost of City Participation as per Bid A Lime stabilization & preparation (17#) 1361 sy @ 2 25 = 3,062 25 B 6" HMAC Asphalt 1361 sy @10 50 = 14,290 50 C 1" HMAC Asphalt 5833 sy @ 1 75 = 10,207 75 TOTAL $27,560 50 PURCHASING DEPARTMENT D/FW METRO 267 0042 %UIMA CITY of DENTON DENTON, TEXAS 76201 MEMORANDUM DATE September 18, 1986 TO John Marshall, Purshasing Agent FROM Jerry Clark, City Engineer SUBJECT Summer Wind Addition The Engineering Division has reviewed the participation quantities submitted by Jagoe Public Both the quantities and calculations seem to be correct Please review the prices to see if they are at or below your bid on file Call if we can be of assistance Je r a k CI ngi eer 0413E 19119311411 SEp 2 31996 CITY OV ULNION PIIIc6F NG DIPT. JAGOE-PUBLIC COMPANY GENERAL OFFICES r O BOX 250 DENTON TEXAS 70202 July 11, 1986 Mr Pets Piatak, V -Pres R-P Properties, Inc P 0 Box 278 Grapevine, Texas 76051 Dear Pete, -RECEIVED ~~1I 1 5 i~$g Below are the quantities and prices for the City of Denton's participation on their part of Mack Drive of Summer.Ml Addition City Participation 7 foot by 1750 L F with 6" HMAC 30 foot by 1750 L F with 1" IMAC Lime and Preparation (1711) 1,361 S Y $ 2 25 per S Y $ 13,3,062 25 290 50 6" HMAC 1,361 S Y @ $10 50 per S.Y 10,207 75 1" HMAC 5,833 S Y @ $ 1 75 per S Y $ 27,560 50 I am forwarding a copy of this billing to Jerry Clark's office, so that he might get it approved for payment o a,/ 4er y rS e I/ ~~J/ V-Pres -Finance