1986-2110923L
NO Z1,
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of ordinances requires
that the city Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO
9659 All
VENDOR
T F Sears Company
AMOUNT
$18,818 00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the city Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 21st day of October, 1986
RAY S P ENS, MAYOR
CITY OF DENTON, TEXAS
ATTEST
C~4T A LE , CIS
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TE
&ZU XAS /,nn
BY ~L~~
PAGE TWO
DATE October 21, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #9659 - CONCRETE UTILITY POLES
RECO191ENDATION We recommend this bid be awarded to the single bidder
meeting specification, T F Sears Co in the amount of $18,818 00
SUMMARY This bid is for the purchase of a series of concrete utility
poles for overhead electric construction when the required space for dead-end
pole guys and angle pole guys is not available (Golden Triangle Mall area)
BACKGROUND Tabulation Sheet
Memorandum - Donald L McLaughlin
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED.
Electric Utility Overhead Distribution
FISCAL IMPACT
1986/87 Budget Funds for overhead construction
Respectfully submitted
Lloyd V Harrell
City Manager
Pre red by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name / John J Marshall, C P M
Title Purchasinq Aqent
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CITY OF DENTON
M E M O R A N D U M
TO Tom Shaw, Purchasing Agent
FROM: Donald L McLaughlin, Senior Electrical Engineer
DATE October 13, 1986
SUBJ Bid #9659 Concrete Poles
The Electric Utility Department recommends acceptance of the high bid by
T F Sears Company Inc other bidders did not meet specification for
free-standing (no guys) on deadend poles and angle poles
Regards,
Donald L McLaughlin
DLM sb
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