2018-051 CDAC HSAC 2018 Action PlanDate: May 4, 2018 Report No. 2018-051
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT: Proposed revisions to Community Development Advisory Committee (CDAC) and
Human Services Advisory Committee (HSAC) recommendations.
EXECUTIVE SUMMARY: Both the CDAC and the HSAC presented their recommendations
to City Council on Tuesday, May 1st. On that date, staff also received notice of the City’s
Community Development Block Grant (CDBG) and Home Investment Partnerships Program
(HOME) funding allocation amounts. CDBG funding had increased by $75,756 and HOME by
$127,678. As a result of these increases in funding, Community Development staff developed
some preliminary suggestions regarding the revisions to the CDAC’s and HSAC’s
recommendations.
BACKGROUND: Both the CDAC and HSAC developed their funding recommendations after
staff had completed a process that included advertising the availability of funding, providing
application training and allowing each requesting entity to present their request to the appropriate
committee. The entire process spans a three month period after which, the recommendations are
presented to City Council for approval.
The application timeframe is based on the HUD requirement that the Action Plan, including
information on all future projects/programs to be funded through CDBG and HOME must be
submitted at least 45 days before the start of the City’s program year. Denton’s program year for
CDBG and HOME is August 1st.
DISCUSSION:
FY2018 Funding Allocation Increases
Based upon the HUD allocations provided on Tuesday, CDAC received an additional $59,756 in
CDBG funds and $127,678 in HOME. CDAC recommendations were revised by staff to include
the following:
Fully fund the McKinney Street Sidewalk project at $125,000, an increase of $44,130
from the initial recommendation;
Provide an additional $6,874 to support the rental rehabilitation program carried out by
the Denton Affordable Housing Corporation (DAHC). This is in compliance with the
HOME regulations which state that 15% of a participating jurisdiction’s HOME funds
must support a “Community Housing Development Organization (CHDO). DAHC is a
certified CHDO that serves the Denton area;
Increase the City’s Home Improvement Program budget by $120,804. Total amount
allocated to the program is $475,886.
Increase the City’s Minor Repair Program budget by $15,626. Total amount allocated to
the program is $90,626.
Date: May 4, 2018 Report No. 2018-051
HSAC received an additional $16,000 in CDBG funding. HSAC had already voted to allow staff
to allocate any funding which was 5% or less than their recommendation amounts. The
following are the revised allocation recommendations:
$4,500 SPAN /Meals on Wheels (SPAN) - This moves $4,500 of SPAN’s recommended
General Funds (GF) to CDBG dollars fully fund SPAN in CDBG funds only. The $4,500
will be made available in GF recommendations. There is no change in the overall
recommended allocation to SPAN;
$5,000 Denton County Friends of the Family (DCFOF) - Increase is based on HSAC stated
preference to fully fund the DCFOF request first if additional funds were available.
DCFOF’s total request: $35,000. Increases the recommended allocation from $30,000 to
$35,000;
$3,250 Denton City County Day School (DCCDS) - Total request was $53,058. Increases
the recommended allocation $37,000 to $40,250
$3,250 The Salvation Army- Denton (TSA) - TSA’s total request: $35,000. Increases the
recommended allocation from $20,000 to $23,250
Minor Repair Program
During the City Council work session on May 1, 2018, Council Member Gregory Dalton
requested an expenditure breakdown of the Minor Repair Program (MRP). Below is the
expenditure history for the Minor Repair Program:
Program Year Total
Expenditures
2014/15 PY Expenditures $171,522.86
2015/16 PY Expenditures $176,896.61
2016/17 PY Expenditures $99,831.42
2017/18 PY Proposed Expenditures – PY ends 7/31/18 $138,234.72
According to the MRP application an estimated $115,729 in 2017/18 CDBG funds will be
available at the beginning of the 2018/19 program year. The additional funding will be needed
since the maximum assistance will be increasing from $5,000 to $10,000 due to higher
construction costs.
Proposed Funding
2018/19 PY
MRP Prior Year Funding Available for the 2018/19 PY $115,729
MRP 2018/19 Recommendation $90,626
Total Funding Available for the 2018/19 PY $206,355
Thomas and Wayne Street Water & Sewer Projects
The City Leadership Team also indicated that the Thomas and Wayne Streets water and sewer
projects could be completed through other funding sources. This would allow the $217,923
Date: May 4, 2018 Report No. 2018-051
originally recommended for those projects to be reallocated to other projects or programs. A
meeting with the CDAC will be set-up to discuss reallocating these funds.
Mayor Chris Watts also requested additional information on the income breakdown for the
census tracts related to the Thomas and Wayne Streets water and sewer infrastructure program.
Since the two projects will be funded with other sources the income breakdown was not provided
at this time.
CONCLUSION:
Community Development staff has informed the Human Services Advisory Committee of the
suggested revisions to their recommendations and there was agreement that this would be the
most effective way to use the additional funds.
Staff is also setting up a meeting with the Community Development Advisory Committee to
discuss the reallocation of the additional funding based on the final allocation information from
the U.S. Department of Housing & Urban Development. They will also be asked to discuss the
allocation of the Thomas and Wayne Streets water and sewer project funding.
Staff will revise the 2018 Action Plan as indicated above. Funds that are not allocated to specific
projects and/or programs will be set up in the Plan as “unprogrammed” and the use of these
funds will be determined after submission of the Plan. The Plan will be considered by City
Council on June 5 in order to meet the HUD submission deadline of June 15, 2018. All
“unprogrammed” funds will be allocated to specific projects and/or programs by November 1,
2018. Prior to this date the proposed use of any “unprogrammed” funds will be reviewed by the
CDAC, presented to City Council, and the required 30-day public comment period completed
before the Action Plan is amended and the project and/or program is initiated.
ATTACHMENT(S): Current CDAC and HSAC Funding Recommendations charts with the
proposed allocations based on the recent HUD notifications.
Please note: The Thomas and Wayne project funding is included as “Unprogrammed” at this
time.
STAFF CONTACT:
Barbara Ross
Community Development Manager
940-349-7235
barbara.ross@cityofdenton.com
COMMUNITY DEVELOPMENT ADVISORY COMMITTEE
FUNDING RECOMMENDATIONS FOR CDBG AND HOME FUNDS
2018/19 PROGRAM YEAR
2017/18 APPLICATIONS
2018-19 RECOMMENDATIONS
FUNDING CDBG HOME TOTAL
REQUEST FUNDS FUNDS FUNDS
1 Denton Affordable Housing Corp -
Rental Rehabilitation Program $66,833 $0 $73,707 $73,707*
2 Denton City County Day Care
Facility Improvements $56,960 $56,960 $0 $56,960
3 Fairoaks Senior Housing Facility $108,000 $0 $108,000 $108,000
4 Home Improvement Program
(COD) $347,674 $0 $475,886 $475,886
5 Kerley Street Water & Sewer $296,260 $0 $0 $0
6 McKinney Street Sidewalks* $125,000 $125,000 $0 $125,000
7 Minor Repair Program (COD) $75,000 $90,626 $0 $90,626
8 MLK Playground Replacement $160,500 $160,500 $0 $160,500
9 Thomas Street Water & Sewer $138,740 $0 $0 $0
10 Wayne Street Water & Sewer $79,183 $0 $0 $0
11 Additional McKinney Sidewalks
(South) $40,000 $0 $0 $0
TOTAL $1,494,150 $433,086 $657,593 $1,308,602
TOTAL FUNDING RECOMMENDED $433,086 $657,593 $1,308,602
TOTAL FUNDING AVAILABLE $651,009 $657,593 $1,308,602
UNPROGRAMMED FUNDS $217,923 $0 $0
Shaded requests are HOME eligible activities. *CHDO setaside is 15% of HOME allocation.
*CDAC approved reallocation of $52,257 in 2015 HOME funds for the DAHC rental rehabilitation
program.
2018‐19 HUMAN SERVICES ADVISORY COMMITTEE
FUNDING RECOMMENDATIONS FOR CDBG AND GENERAL FUNDS
1 6,800 $6,200 $0 $17,560 $0
2 15,000 $20,000 $20,000 $20,000 $20,000 $20,000
3 25,000 $27,000 $27,500 $51,533 $25,000 $25,000
4 16,350 $20,000 $21,200 $24,000 $24,000 $24,000
5 26,000 $26,000 $26,000 $36,805 $26,000 $26,000
6 34,000 $36,000 $36,600 $53,058 $40,250 $40,250
7 17,000 $18,250 $30,000 $40,000 $32,000 $32,000
8 30,000 $30,000 $35,000 $35,000 $35,000 $35,000
9 22,350 $22,000 $15,000 $20,000 $15,000 $15,000
10 45,000 $48,000 $48,000 $80,000 $40,000 $40,000
11 27,300 $28,000 $26,500 $40,000 $32,500 $32,500
12 18,800 $25,000 $45,000 $60,000 $45,000 $45,000
13 5,000 $5,000 $5,000 $24,000 $7,000 $7,000
14 Not Previously
Funded $5,000 $20,000 $34,800 $32,000 $32,000
15 Not Previously
Funded
Not Previously
Funded
Not Previously
Funded $15,000 $15,000 $15,000
16 Did not apply in
2015‐16
Did not apply in
2016‐17
Did not apply in
2017‐18 $10,000 $5,000 $5,000
17 Not Previously
Funded $6,500 $12,500 $13,000 $13,000 $13,000
11,800 $12,000 $5,000 $12,000 $5,000 $5,000
18 20,263 $22,315 $23,000 $25,000 $25,000 $25,000
19 20,000 $20,000 $20,000 $35,000 $23,250 $23,250
20 Declined
in 2015‐16
Did not apply in
2016‐17 $5,000 $20,000 $11,000 $11,000
Total $377,663 $411,945 $439,300 $666,755 $471,000 $322,500 $148,500
2015‐16 2016‐17 2017‐18
$250,000 $280,000 $307,355
$127,663 $131,945 $131,945
$377,663 $411,945 $439,300
1 To be approved with Budget Ordinance, September 2018
2 To be approved with CDBG Action Plan Resolution, June 2018
* Tentative until final Action Plan and Budget approval. Increased from $455,000 to $471,000 basedon HUD allocation increase
Boys and Girls Clubs of North Texas
Court Appointed Special Advocates (CASA)
$471,000
2018‐19*
$322,500
RSVP: Serving Denton County (1)
VISTAs
$148,500C.D.B.G.
Total
FUND
General Fund
Special Programs for Aging Needs
Youth and Family Counseling (2)
First Offender Program/Counseling
Request Recommendation General
Fund1 CDBG2
2018‐19 FINAL by SOURCE
ORGANIZATION 2016‐17
Award
2015‐16
Award
2017‐18
Award
City of Denton ‐ Parks and Recreation
Summer Day Camp Full Scholarships
Communities in Schools
Denton Christian Preschool
Denton City County Day School
Interfaith
Denton Community Health Clinic (2)
Diabetic Eye Exams/Behavioral Health
Denton County Friends of the Family
Health Services of North Texas
Giving Hope, Inc.
Fred Moore Nursery School, Inc.
Denton County MHMR Center
PediPlace *NEW
RSVP: Serving Denton County (2)
Volunteers
Monsignor King Homeless Center
The Salvation Army of Denton
Our Daily Bread *NEW
5/1/2018