1986-2010923L
NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or it is
necessary to protect the public health of the citizens of the
city, or in case of unforeseen damage to public property,
machinery or equipment, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
75177 Southern Hydroflow $13,569 14
75209 J S Equipment Company $13,566 48
75320 J S Equipment Company $14,092 25
75600 Handar Company $22,845 00
SECTION II
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the day of 1986
RAY S ENS, MAYOR
CITY 0 DENTON, TEXAS
ATTEST
6L&r, &J'.'
R 01 ALUN, CITY E ETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
PAGE TWO
DATE October 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT P 0 #75177 to Southern Hydroflow
RECOMMENDATION We recommend this emergency Purchase Order for the purchase
of a replacement for the 100HP Starbelt Series 5000 Rotary
Blower for the amount of $13,569 14
SUMMARY This emergency, one source replacement is for the purchase
of a Series 5000 100 HP Rotory Blower This is to replace
a defective blower at the Waste Water Treatment Plant
BACKGROUND Purchase Order #75177, Memorandum and Quotations
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Waste Water Treatment Plant
FISCAL I1IPACT
Budget Account #620-008-0470-9106
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
~Yame ohn Marshall
Title Purchasing Agent
Approved
/Name John Marshall
T{f I- 0.1rn6acinn Anon+
901 B TEXAS STREET
P 0 NUMBER
75177
VENDOR
SOUTHERN HvDROFLOW
P.O. BOX 3093
DE SOTO , TX 751 15
(ITY OF DENTON, TEXAS
PURCHASE ORDER
DATE/VENDOR NO
09/15/86
SOIJ37500
S07
DENTON, TX 76201
DOCUMENT
TYPE
S
t
SHIP TO
CITY OF DENTON*
W/10 TREATMENT PLANT
1100 MAYHILL ROAD
DENTON, TX 76205
N
M ACCOUNT NUMBER
UNITS
NUMBER
DESCRIPTION BID NO
LINE AMOUNT
62U OOd 0470 9106
1
1018-5000
SUTORBILT SOWER
13,5b9.14
he City of Denton Texas is tax exempt House Bill No 20
ieference P 0 Number on all B/L,Shipments and Invoices
,hipments are F 0 B City of Denton or as indicated
13.5E9.14
Send Invoices TO Direct Inquiries TO
City of Denton Accounts Payable John J Marshall C P M Purchasing Agent
215 E McKinney St Denton TX 76201 Tom D Shaw C P M Asst Purchasing Agent
(or as indicated on Purchase Order) 617/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
M E M O R A N D U M
To Bob Nelson, Director of Utilities
thru Ernie Tullos, Assistant Director of Utilities
From Asa Brown
Date September 9, 1986
Subs Purchase of Replacement Sutorbilt Blower for North Plant
Please find attached two quotes we have received for a
replacement blower in the north plant The only quote which we can
accept is the one from Sutorbilt The other quote from Roots,
although highly competitive, will not match the existing mounting
skids and piping
The existing, defunct, blower is a Sutorbilt 1018-3200, but it
is cost prohibitive to replace with the same unit Sutorbilt
recommends replacing the existing blower with a 1018-5000 The
specifications are the same with the exception of the type of
lubrication system The new system is a splash rather than a force
fed system
The total cost for the Sutorbilt Blower is $13,569 14 F 0 B
factory with a 14 week delivery time The cost for the Roots Blower
is $15,685 00 The written quotes are attached to this purchase
requisition
since we are going to replace the existing Sutorbilt blower with
another Sutorbilt, we recommend the purchase of the Sutorbilt blower
1018-5000 for the sum of $13,569 14
Since the delivery time will take 14 weeks and Sutorbilt has
given the most cost effective quote, we respectfully recommend
immediate purchase of this unit, waving the public bid requirement
Thank you for your support concerning this matter
/ i, 4:7t A O-r-
~
Asa Brown, Superintendent Ernie Tullos,
Wastewater Treatment Division for David Ham, Assistant
Director, Waster/Wastewater
cc David Ham
P O Box 3097 • 1 300 Brookside Drive • DeSoto L xas 751 15
(214) 223 0746 o TX Wats800 441 5755
August 5, 1986
City of Denton
1100 Mayhill Road
Denton, Texas 76205
Attention Mr Asa Brown
Gentlemen
Replacement of a 100 HP Sutorbilt Series 5000 Rotary Blower
The following is a quotation on the above The 5000 Series will match
up completely with our existing unit as to mounting dimensions and
parts interchangeability in all typical maintenance areas
I have enclosed Sutorbilt Bulletin S-60B and Bulletin RMS 2 for your
review and consideration
The unit cost of the Sutorbilt Blower is $13,569 14, F 0 B factory
Freight would be prepaid and added with delivery time 14 weeks
Thank you for your continued support and the opportunity to work
together on this project
Sincerely,
C6t~'
Enclosure
EPB/rew
PIPE o VALVES 9 FITTINGS o PUMPS
DATE October 7 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Purchase Order #75209 J S Equipment Cc
RECOIVIENDATION We recommend this emergency Purchase Order to J S Equipment
Co for the amount of $13,566 48 be approved for payment
SUMMARY This unit #2525 is a Cat 973 used at the Landfill and the
emergency repairs are for repairs to the undercarriage and
tracks and for Preventative Maintenance The type of material
and soil conditions with continued use causes more excessive
wear and frequent maintenance Preventative Maintenance is
made in other areas while these areas are exposed
BACKGROUND Purchase Order #75209, Invoice #3755
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Vehicle Maintenance
FISCAL IMPACT
Budgeted Maintenance #710-002-0580-8710 There is no additional
impact on the General Fund
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
ame John Marshall
Title Purchasing Agent
Approved
l,tisc
Name John Marshall
Titla Purchasing Agent
901 B TEXAS STREET
P 0 NUMBER
75209
VENDOR
J. S EQUIPMENT CO.
502 IJILDLIFC PARK:IAY
BRAND PRAI'EIE, TX 75050
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATE[VENDOR NO DOCUMENT
055/15/ 86 C14
JJJ59500
SHIP TO
VEHICLE MAINTENANCE
CONFIRMATION ONLY
DO NOT DUPLICATE
TYPE
S
BID/REF #
A
ACCOUNT NUMBER
UNITS
NUMBER
DESCRIPTION
BID NO
710
002 0580 8710
1
REPAIR
TRACK'SSUNDER
CARRIAGE
LINE AMOUNT
13,566.48
TOTAL FOR P.O. 13.506.48
he City of Denton Texas is tax exempt House Bill No 20
eference P 0 Number on all B/L Shipments and Invoices
hipments are F 0 B City of Denton or as indicated
Send Invoices TO
City of Denton Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
By ~
Direct Inquires TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
S'E(,U RMENT SERVICE T^IC
)OL ILDLZ-E P'RKWAV
GRAND PRAIRIE TEXAS 7050
„v -H fE IUM°F7 Z.4/L6L-0:11
,((,1 R NUM-ER 0.L0"0
Z Ty c DENT(1N
w4 rl'AS ST
DEN" )N TX 7601
&AvL ^ACHINE TO & FRC)M 9HO~P
CLEON UNDERCARRIAGE R & I TRACK BADS
R I ' RA.I_ ASSEMPUIES
R & I DLERS
4 3 I UNDERCARRIAGE P(L"ERS
R I CARRIER R"LwERS
J I ZIMCKET SE3"Ews
£H,P LAP"R
'ARTS A D -11-
WELDING
SHLES TAX
Y UR R ,
AUTh()PIZCD 'y
-,1R ^"C7L
S_R 1I_
EOM No
( 58 00 H"URS REGULAR T-rE
~SL~ i'J ~5 ~ c
3 1,6.._4 00
? l t S`_ 0
5 o0 00
NO NF
INV"ICE 1"TAL $ 13,560 M
N"TICE INV"ICES ARE PAYAELE WITHIN 30 DAYS THERE WILL
r\, r T" OTOV=
DATE October 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM
Lloyd V
Harrell, City
Manager
SUBJECT
Purchase
Order #6'5320
to J S Equipment Co
RECOiCIENDATION We recommend this emergency Purchase Order in the amount
of $14,092 25 to J S Equipment Co be approved
SUMMARY This unit #2500 is used at the Landfill, this repair is for
repair of the undercarriage This unit is used daily at the
Landfill and under this kind of use the undercarriage will
need a complete repair at least once a year, with some repairs
during the year
BACKGROUND Purchase Order #75320
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Vehicle Maintenance
FISCAL IMPACT Budgeted Repairs #710-002-0580 There is no additional impact
on the General Budget
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
ne John Marshall
it le Purchasing Agent
Approved
ame John Marshall
Titla Purchasing Agent
901 B TEXAS STREET
P O NUMBER
753' 0
VENDOR
J. 5 EQUIPMENT CO.
b02 WILDLIFE PARKWAY
GRAND PRAIRIE, TX 75050
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATE/VENDOR NO DOCUMENT
09/19/86 C14
JJJ59500
SHIP TO
VEHICLE MAINTENANCE
CONFIRMATION ONLY
DO NOT DUPLICATE
TYPE
5
BID/REF #
M ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
1 710 002 0580 8710 1 02500 REPAIR UNDERCARRIAGE 14,092.25
he City of Denton Texas is tax exempt House Bill No 20 TOTAL FOR P.O. 14, 092.25
teference P 0 Number on all B/L,Shipments and Invoices
,hipments are F 0 B City of Denton or as indicated By
Send Invoices TO
City of Denton Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
DATE October 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT P Rd-LASE CRDEE2 # 75600 - H ANYR CD
RECOIMIENDATION We, in concurrence withthe Airport Advisory Board,
recamen this purchase order in the amount of $22,845 00 to Handar Co
be approved and the vendor be notified
SUMMARY This purchase order is for the purchase of an autamated
weather reporting system for the Municipal Airport
BACKGROUND. Mom from Mr Bill Angelo dated 9/30/86
Handar Quotation
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Airport Operations
FISCAL IMPACT
$ 7,995 00 - 1986/87 Budget Funds
14 850 00 - 1985/86 Encumbered Funds
22,845 00
Respectfully submitted
Lloyd V Harrell
City Manager
P epared by
J+
Name Tan D Shaw, C P M
Title Assistant Purchasing Agent
Approved
me; hn 7 Niarshall, C P M
{+la Pn rrthac nrz Arton+ -
L rr~
A,
;1L stiA r
t+
CITY of DENTON
M E M O R A N D U M
DENTON, rzx'is 16201
TO Tom Shaw, Assistant Purchasing Agent
FROM Bill Angelo, Assistant Director of Public Works
DATE September 30, 1986
SUBJECT PURCHASE ORDER TO HANDAR
As you know, the City of Denton has been operating the Unicom radio at
the Denton Municipal Airport for the last fourteen months using existing
staff and temporary radio operators The manual operation of this
system puts quite a strain on the staff and on the Airport budget thus,
we have been attempting to secure an automated weather reporting system
which will provide seven day per week, twenty-four hour per day coverage
for the Airport users
In May, 1985, the City Council, based upon the recommendation from the
Airport Advisory Board, authorized the issuance of Purchase Order #68500
for the purchase of such a system from Weathertalker, Inc Shortly
thereafter, we discovered that the representatives from Weathertalker
had misrepresented their product in that it had not been certified by
the Federal Aviation Administration (FAA) or the Federal Communications
Commission (FCC) for airport use and could not have been granted a
frequency assignment Naturally, we canceled our order with
Weathertalker and have continued to operate the Unicom manually while
searching for a certified system
In May, 1986, we discovered an automated weather reporting system
produced by Handar, Inc which was in the final steps of certification
by the FAA and the FCC At the time, Handar offered us a cut-rate deal
on their system if we would allow other airport operators in the area to
observe the system on a periodic basis This deal was dependent on the
certification of the system which has recently been completed
The total cost of the Handar system is $22,845 as indicated in the
attached quotation Funding for this purchase will come from the
PURCHASE ORDER TO HANDAR
September 30, 1986
Page 2
encumbered funds from the original purchase order issued to
weathertalker, Inc (P O #68500) in the amount of $14,850 with the
balance of $7,995 coming from the 1986-87 Airport Budget
It is necessary to point out that the Handar Quotation will expire as of
October 8, 1986, so it is essential to bring this item before the
Council at their next meeting Additionally, this product remains a
single source purchase as there are no other such products which have
received certification from the FAA My recent discussions with the FAA
indicate that only one other company has applied for certification of an
automated weather system and that this process will take a minimum of 90
days to complete Since such a delay would result in the depletion of
funds for the purchase due to the necessity funding from temporary
Unicom operators, it is important that we move quickly on this matter
The Airport Advisory Board considered this matter at the meeting of
September 9, 1986, and unanimously recommended the purchase of the
Handar weather reporting system
Should you have any questions or comments on this matter, please let me
know
El Angelo
BA/sc
air2
Attachment
onan~►rar
1380 Borregas Avenue
Sunnyvale California 94089
QUOTATION
PRO-FORMA
TO Mr Bruce Cardwell
Acting Airport Manager
Denton Municipal Airport
Route 1, Airport Road
Denton, TX 76205
TLEMEN
We are pleased to quote price and delivery on the goods as listed below
QUOTA110N NUMBER
I 10520586-1
PAGE _1_OF 2
DATE August 22, 1986
YOUR INQUIRY NO DATE
8-22-86
DELIVERY 60 navy
After Receipt of Order
FOB Sunnyvale, CA
A NO OUANTiTY MODEL NUMBER AND DESCRIPTION UNIT PRICE TOTAL PRICE
1
1 1575S AWOS I-1 System
I
Includes
$20,650 00 1 $20,650 00
Data Collection and Processing Unit
Voice Synthesizer
Telephone Modem I
Two Digital Barometers I
Wind Speed and Direction Sensors
Temperature and Dew Point Sensors
10 Foot Tower
Lightning Protected Signal and Power Distribution Units
All Installation Hardware and Cables
Sensor Simulator
2
I
1 VHF Transmitter 3,000 00 3,000 00
Includes
3
Antenna
Cables
Mounting Brackets
1 Video Monitor 1,550 00 1,550 00
Includes
Keyboard
Dedicated Modem
Interface Board
Needs Dedicated Line to AWOS System
SUBTOTAL, SYSTEM $25,200 00
Less, Demonstration Site Discount 4,095 00
TOTAL, SYSTEM $21,105 00
QUOTATION NUMBER
,:mmr '
1380 Borregas Avenue [00TATION] 10520586-1
Sunnyvale California 94089 PAGE 2 OF _2
M NO QUANTITY MODEL NUMBER AND DESCRIPTION UNIT PRICE TOTAL PRICE
4
5
1
1
Standard Installation (AWOS I) $ 4,800 00 $ 4,800 00
=Airport to provide
* 11OV, 20 amp line to 10 foot sensor tower site
* Proper concrete tower base
* Data lines between 10 foot sensor tower and
1) Glide slope tower
2) Airport Manager's office
Telephone line to 10 foot tower
(Standard Maintenance (AWOS I) I
HANDAR performs FAA required
t* Semi-annual barometer calibration
j* Annual AWOS site certification
jSUBTOTAL, INSTALLATION AND MAINTENANCE
;Less, Demonstration Site Discount
TOTAL, INSTALLATION AND MAINTENANCE
(TOTAL, SYSTEM AND SERVICE
f
2,400/year 2,400 00
I
I
1 $ 7,200 00
5,460 00
$ 1,740 00
$22,845 00
RKS (Exceptions Special Conditions Etc )
uotation is firm for 3O days and acceptance of this order must be
only under the standard terms and conditions set forth on the
e side of this form
TERMS OF PAYMENT
STiC Net 30 days after invoice subject to credit approval
GN Irrevocable letter of credit for the full invoice value ex factory
i-ionmr
1380 Borregas Avenue
Sunnyvale California 94089
BY