1986-1990923L
NO 51/-/99
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9647
All
Neptune Water Meters
$114,990 00
9653
All
Cummins Supply
$ 79,561 13
9658
All
Group Graphics
$ 22,031 40
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION I
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 7 t~ day of , 1986
ATTEST
A41zo ~&4
C L LLEN, RETARY
CITY OF DENTON, TEXAS
RAY SI 'Py NS , MAYOR
CITY DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY ✓
PAGE TWO
DATE October 1, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrel, City Manager
SUBJECT Bid #9647 Water Meters
RECOMMENDATION We recommend this bid be awarded to the lowest evaluated bidder
meeting specification as follows
1 5/8" Neptune 19 00 5 3" Neptune 840 00
2 1 it Neptune 49 00 6 4" Neptune 1200 40
3 1 P Neptune 135 00 7 6" Neptune 2410 00
4 2" Neptune 185 00 8 2" Fire Hyd Neptune 370 00
Estimated quantities for the year will be $114,990 00
SUMMARY The lower price offered by Rockwell is for the old style meter that does
not allow for field exchange of damaged registers, and requires that a
meter be removed from service dissassembled and reassembled in our shop
This is a time consuming and relativly expensive undertaking The lower
price for item 2 offered by Badger carries a qualification concerning
freight that is not comparable to our requirements Neptune is the only
bidder meeting specifications on item 5,6 and 7 We require a metered
by pass so service can be preformed on the large meters without inter-
rupting service to the high volume water users such as Flow Hospital,
AMI Medical Center, NTSU, Peterbilt etc
Our evaluation and recommendation is based on compliance with speci-
fications, cost, trade-in value, delivery, parts and service
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED These meters are purchased
as warehouse inventory and utilized by the Water Meter Field
Service Department
FISCAL IMPACT 1986/87 Budget funds for Water/Sewer inventory purchases Account
#710-004-0582-8709
Respectfully submitted
Lloyd V Harrell
City Manager
ZQ4
Assistant Purchasing Agent
Approved by
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DATE October 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9653 Power Cable
RECOIRIENDATION We recommend this bid be awarded to the lowest bidder meeting
specification, Cummins Supply, in the amount of $76,201 13 for
item i and $3,360 00 for item 2 For a total bid of $79,561 13
SUMMARY This bid is for the purchase of 500 MCM copper wire and 2/0 bare
copper wire This is for replacement of warehouse stock and will
be utilized by the Electric Distribution Department
The lessor price offered by Wesco and Priester on item one do not
meet our specification The diameter of the wire is larger and the
design is different
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Warehouse and Electric Distribution
FISCAL IMPACT 1986/87 Budget funds for Working Capital Inventory Account
#710-004-0580-8708
Respectfully submitted
Lloyd V Harrell
City Manager
ared by
Name Tom D Shaw
Title Assistant Purchasing Agent
Approved
Name Tom D Shaw
Ti t) e , Assistant Purchasing gent
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DATE OLtober 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID// 9658 PRINTIN:, CF PARKS MD REGZEATICN BRCCF RES
RECO141ENDATION We recamiend this ibd be awarded to the lowest evaluated
bid for a change to three color, as recamiended by Steve Brinkman, to Group
Graphics for printing 3,200 40 page brochure at $7,343 80 each for the
estimated yearly total of $22,031 40
SUIMUIRY This bid was sent out earlier which was not clear to some
bidders or at least they did not understand what we wanted That bid was
rejected and this bid was received as shown on the tabulation sheet The
using Department has evaluated this bid according to their expected needs and
have recoTiended the evaluated low bid
BACKGROUND Tabulation sheet
Msm - Steve Brinkman, Parks Department
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
The recreation activities of the Parks and Recreation
Department
FISCAL 111PACT
Budgeted resource funds
No additional impact on General Fund
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
/n
K~9 494 ~
ie John J Marshall, C P M
itle Purchasing Agent
Approved
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CITY of DENTON, TEXAS Civic Center / 321 E McKinney / Denton, Texas 76201
M E M O R A N D U M
TO John Marshall, Purchasing Agent
FROM Steve Brinkman, Director, Parks and Recreation
DATE October 1, 1986
SUBJECT Printing Bid
It is our intent to enlarge our brochure starting in the summer to
40 pages and go to three colors to make the brochure more
attractive If you consider a 40 page brochure with three colors,
the bids are
Group Graphics $6,830/issue
Webb & Associates $6,890/issue
Group Graphics would provide the lowest cost in this instance We
also feel that Group Graphics has given us a quality product and met
all their deadlines in the past They have also demonstrated an
ability to sell the ads which will help to lower our cost of the
brochure The difference in cost between the two bidders is so
slight that we feel it would save us many hours of our time by going
with Group Graphics who knows our needs rather than Webb &
Associates
)ta ~UQ
Stev Brin7 n
MEM00739
4 oAa&oi~ Wo" cAffe~ JiwwAd *4"t"
Denton Parks and Recreation / Denton, Texas / (817)560.8270