1986-138Oy23L
NO ~~o -
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or it is
necessary to protect the public health of the citizens of the
city, or in case of unforeseen damage to public property,
machinery or equipment, and
WHEREAS, Section 2 36 (f) of the Code of ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
73901 Richard R McAlpin $15,080 22
74205 North Texas Savings $ Loan $14,439 08
SECTION II
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the 15tn day of July, 1986
OE L ORD, M FOR PR TEM
CI OF DENT , TEXAS
ATTEST
CH T CITY SECK
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BYV _
PAGE TWO
DATE July 15, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT P 0 # 73901 BID#9609 CITY STREET PARTICIPATION RYAN ROAD
$15,080 22
RECOIRIENDATION We recommend this Purchase Order to Mr Richard R McAlpin for
Murphy & Rochester for the amount of $15,080 22 for Street Participation Ryan
Road for extra width and depth as shown on the attached memorandum
SUMMARY The unit prices were obtained from the above bid approved
recently by the City Council The quantities are as those estimated for the
project Payment will be made on the actual units as shown when the project
is completed by our inspectors The use of the aforementioned bid is in
accordance with our Code and Procedures
BACKGROUND Copy of Purchase Order #73901
Participation Memorandum
Memorandum from Jerry Clark
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED
Street Department
FISCAL IMPACT Account # 100-002-0033-9105
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
jIm'e o n asha, M
tle Purchasing Agent
A V
Approved
i a~i John Marshall, C P M
Title PurchJ asing Agent
CITY OF DENTON, TEXAS
901 B TEXAS STREET PURCHASE ORDER
P 0 NUMBER DATE /VENDOR NO
73901 06/27/86
MCA39000
VENDOR
MR. RICHARD R• MCALPIN
14URPHY E ROCHESTER
8300 DOUGLAS AVE SUITE 800
DALLAS, TX 73225
C24
DENTON, TX 76201
DOCUMENT
TYP
5
SHIP TO
CITY OF DENTON - STREETS DEPT,
CCNFIRMA71ON ONLY
DO NOT DUPLICATE
r*
TFM THIS p1RCHASE
ORDER SUP
ERSEDES o_n # 73901
SENT 06-06-86
ITEM
ACCOUNT NUMBER
UNITS
NUMBER DESCRIPTION
BID NO LINE AMOUNI
Ol
100 002 0033 9105
1006
SY PREPARATION E LIME
STABILIZ 1,830.92
02
100-002 0033 9105
1006
SY 6" H K A C ASPHALT
9,758.20
U3
100..002 0033 9105
2155
SY 1" H M A C
30491.10
REVISED
he City of Denton Texas is tax exempt House Bill No 20 TOTAL FOR P,O. 15,080.22
teference P 0 Number on all B/L, Shipments and Invoices
hipments are F 0 B City of Denton or as indicated
Send Invoices TO
City of Denton Accounts Payable
215 E McKinney St , Denton TX 76201
(or as indicated on Purchase Order)
BY (~l
Direct Inquiries io
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
n
gE9V\1\
MEMORANDUM
DATE June 24, 1986
TO City Council
FROM John J Marshall, C P M Purchasing Agent
SUBJECT City Participation RYAN ROAD
1
BID# 9609 Stewart/PAisley Paving/Drainage
2
P 0 # 93901 Richard R McAlpin Murphy & Rochester
3
Account# 100-002-0033-9105
4
Approved by Council 7-1-86
5
Cost of City Participation as per Bid
1006 S Y Preparation with 18# Lime Per S Y
$ 1,830
92
1006 S Y 6" HMAC Asphalt @ 9 70
9,758
20
2155 S Y 1" HMAC Asphalt @ 1 62
3,491
10
TOTAL
$15,080
22
1 -0 d3', , r
utsw
CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E McKINNEY ST / DENTON TEXAS 76201
MEMORANDUM
DAfE May 19, 1986
TO John Marshall, Purchasing
FPOM Jerry Clark, City Engineer
SUBJECT City participation on Ryan Road
Please find enclosed a letter from Bill Cneek of Jagoe Public
with quantities and prices for City participation on Ryan
Road the developer and his address for future mailing with
the participation check is listed on tue letter
We nave reviewed the quantities and found them to be correct
Call if questions arise when you suomit this for City Council
approval of participation
k l- AC Cc
Jerry Clarl4, P E
City-lEng1Ji er
cc James uorbin
N0387E
I~ iarfl~
R ,
!d I1 ~ x'If _ ~ i
C! (Y l~l U"~ (•Q^~
F~ Ik MSING DEPT
817/5668200 D/FW METRO 4342520
JAGOE-PUBLIC COMPANY
GENERAL OFFICES
F O Box 250 CJ
DFNTON TEXAS 76202
May 14, 1986
Mr Richard R McAlpin
Murphay & Rochester
8300 Douglas Avenue
Suite 800
Dallas, Texas 75225
Dear Richard,
I talked with the engineering department today, with the City of
Denton, and they instructed me to revise the City participation
figures eliminating the transition on Ryan Road
Below are the revised quantities and prices for the City of
Denton's participation on their part of Ryan Road
City Participation 7 foot by 1293 43 L F
Lime and Preparation (18#) 1,006 S Y @ $2 25 $ 2,263 50
6" BMAC 1,006 S Y @ $10 45 10 512 70
1" MAC 2155 S Y @ $ 1 70 3,663 50
Total $16 439 70
Since, eventually, this half street will become a divided blvd ,
we propose to put the modified crown in the middle
Sincer JY Y~
Bill Cheek
V-Pres -Finance
l_
a'
9
J
Copy to Jerry Clark, City Engineer
DATE July 15, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT P 0 #74205 Street Participation Kings Row & Hannah Estates
RECO101ENDATION We recommend this participation be approved to North Texas
Savings for Street participation on Kings Row in Hannah Estates for the
extra width and depth as per our Bid #9609 to determine the unit price for
the estimated total of $14,439 08 This recommendation is according to
present participation ordinance
SUMMARY This is for the extra width and depth of City street (Kings Row)
The cost per square yard has been determined by a recent bid and a calculated
total from their estimates, we will be paying from the actual engineering
field notes when completed This is in accordinance with our present
participation Article III 4 03 Denton Code and City of Denton procedures
BACKGROUND Memo showing details, Memo from Jerry Clark, Purchase
Order #74205
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Streets
FISCAL IMPACT 1985/86 Budget Funds Account #100-002-0033-9105
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
me o n ars`PI s a~
Title Purchasing Agent
Approved
e ohn Marshall
Ti Purchasing Agent
901 B TEXAS STREET
P 0 NUMBER
74208
VENDOR
NORTH TEXAS
P.O. 60X 69
OENONTs TX.
SAYINGS E LOAN
76201
CITY OF DENTON, TEXAS
PURCHASE ORDER
DATE /VENDOR NO
06/27✓a6
NOR64000~
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
at 100'902 0033' 9109
02, 104--402.. 0033 •91,05
he City of Denton Texas is tax ex
1 STREET PARTICIPATION FOR
KINGS R981 AND HANNAH ESTATES
House Bill No 20
S24
DENTON, TX 76201
DOCUMENT
SHIP TO
CITY OF DENTON. STREET DEPT
CENTRAL RECEIVING
902-6 TEXAS STREET
DENTON, TX 76201
P.D.
TYP
5
S.0b
'eference P 0 Number on all B/L Shipments and Invoices
hipments are F 0 B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
14.439.06
stsm .
r7 2J >U1~.~i~ .J -JJrF
M E M O R A N D U M
DATE
6/25/86
TO
Jerry Clark, City Engineer
FROM
John Marshall, P A
SUBJECT
City Participation Kings Row-
Hannah Estates
III
Oversize Streets
1 Bid #
9609
2 P 0 #
74205
3 Account
# 100-002-0033-9105
4 Approved
by Council July 1, 1986
5 Cost of
City Participation as per P 0
953 sy Lime preparation w/22#
sy @ 1 98
1,886
94
953 sy 6" H M A C asphalt @ 9
70 sy
9,244
10
2042 sy 1" H M A C asphalt @ 1
62 sy
3,308
04
TOTAL
14,439
08
r
utsrwxw)~
CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E McKINNEY ST / DENTON TEXAS 76201
MEMORANDUM
DATE June 11, 1986
IO John Marshall, Purchasing Agent
FROM Jerry Clark, City Engineer
SUBJECT City participation - Kings Row - in conjunction wit,i
Hannah Estates III
the Engineering Division has reviewed the enclosed
participation request from North lexas Savings and Loaa
regarding Kings Row
The work on Kings Row is being done in conjunction with Hannah
Estates Phase III We find the quantities to be accurate and
the prices seem in line with the existing public bid on the
Please review the prices to see that you agree
Call if questions arise
Gam'
Je C a
City Engineer
is
#0400E
~ t
U l V ~ l
r
817/5668200 D/FW METRO 4342520