1986-1360923L
NO RZ-/d ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9629
All
McKee Auction
$17,000
00
9634
All
Duncan Equipment
$19,500
00
9636
All
Priester Supply
$23,892
00
9637
All
Temple, Inc
$19,552
00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
PAGE ONE
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 15th day of July, 1986
I,FORD , MAEOR PRO TEM
OF DENTO , TEXAS
ATTEST ge, - a&~=
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY PAGE TWO
DATE July 15, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9629 Truck-Tractor Used
RECOMMENDATION We recommend this bid be awarded to the lowest evaluated bidder of
McKee Auction in the amount of $17,000 00 for a 1977 model Mack Truck
SUMMARY This bid is for the purchase of a previously owned truck-tractor for
use by the Public Works Department The unit will be utilized to haul heavy
equipment and as a winch truck We chose to solicate bids for a used truck due
to the extremely high cost of a new comparably equipped truck
The bids of Graff Chevrolet and Southco Auctioneers were rejected after in-
spection of the trucks offered Representatives of the Purchasing Department,
Street Department and Vehicle Maintenance Department reviewed these trucks and
felt they were not suitable for the use intended Cost, age, milage, physical
condition, maintenance and equipment were taken into consideration in our
evaluation
BACKGROUND Tabulation sheet
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED
Street Department and Motor Pool
FISCAL IMPACT Funds are available in the 1985/1986 Budget
Account # 100-002-0033-9104
Street Department Capital Equipment
Respectfully submitted,
Lloyd Harrel
City Manager
Pr pared by
Name Tom D haw
Title Assistant Purchasing Agent
Approved
N o arsha
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DATE July 15, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9634 Used Refuse Truck
RECO14MENDATION We recommend this bid be awarded to the only bidder
Duncan Equipment in the amount of $19,500 00
SUMMARY This bid is for the purchase of a previously owned front load
refuse truck The truck will serve as a back-up unit for the single front
load truck we currently have in the fleet The truck bid is a 1982 Ford
chassis with a 25 cubic yard Pak-nor body It has been inspected by the
Vehicle Maintenance Department and the Solid Waste Department A new unit
simular to this would be approximately $55,000 00
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Solid Waste Commercial and
Vehicle Maintenance
FISCAL IMPACT 1985/86 Budget Funds Account # 630-002-0802-9104
Respectfully submitted
Lloyd V Harrell
City Manager
Pr ared by
Name Tom Shaw
Title Assistant Purchasing Agent
Approved
ao n Marshall
tle, Purchasing Agent
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DATE July 15, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9636 Capacitors
RECOMMENDATION We recommend this bid be awarded to the lowest bidder of
Priester Supply in the amount of $23,892 00, with delivery of item 1 in 16
to 18 weeks and item 2 in 2 to 4 weeks
SUMMARY This bid is for the purchase of electric distribution capacitors
and capacitors with racks They will be utilized in the maintenance and new
construction of the electrical distribution system Temple Inc offered a
lower price for item 2 however the delivery of 12 to 14 weeks is unacceptable
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Electric Distribution
FISCAL I1IPACT 1985/86 Budget Funds Account #611-008-0252-9222-E368
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
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Name Tom Shaw
Title Assistant Purchasing Agent
Approved
me ohn Marshal
it le, , Purchasing Agent
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DATE July 15, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9637 500 MCM Power Cable
RECO14MENDATION We recommend this bid be awarded to the lowest bidder
meeting specification Temple Inc in the amount of $19,552 00
SUMMARY This bid is for the purchase of 4500ft of 500 MCM power cable
It is replacement for warehouse stock and will be utilized by the Electric
Distribution Dept
The alternate cable offered at the lessor price is not compatable with
our stock of connections, terminators and fittings
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Working Capital Inventory and
Electric Distribution
FISCAL IMPACT 1985/86 Budget Funds for Electric Utility Warehouse Stock
Account 10-004-0582-8708
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom Shaw
Title Assistant Purchasing Agent
Approved
4eJohn Marshall
71t1e. Purchasing Agent
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