1986-1130923L
NO 86 - //57
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordnance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9619
1 $ 2
Van Tran
$33,025
00
9619
1 & 2
Poleline Electric
$39,429
00
9620
All
The New Kibler
$40,535
41
9622
All
Love Envelope
$22,304
00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
PAGE ONE
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 10th day of June, 1986
RAY S' PH NS , AYOR
CITY ' DENTON, TEXAS
ATTEST
'
C 'jR
LO
T ALLEN,
C
ITY SECRETARY
CITY
CITY
OF
DENTON,
TEXAS
APPROVED AS TO LEGAL FORM
DhBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY d494g a
PAGE TWO
DATE June 10, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #9619 THREE PHASE DISTRIBUTION TRANSFORMERS
RECO191ENDATION We recommend this bid be awarded to two vendors as listed
One based on delivery, Van Tran, and one, Poleline, based
on the lowest bid
1 3 pc 150 KVA Padmount Van Tran @ $3,650 00 ea $10,950 00
1 5 pc 150 KVA Padmount Poleline @ $2,949 00 ea $14,745 00
2 4 pc 300 KVA Padmount Van Tran @ $5,519 00 ea $22,075 00
2 6 pc 300 KVA Padmount Poleline @ $4,114 00 ea $24,684 00
Total $72,454 00
SUMMARY This purchase is for 3 phase distribution transformers for
use by the Electric Distribution Department The recommendation
to purchase a portion of this requirement based on delivery
schedule is to meet several construction project schedules to
which we are committed The bid evaluation is based upon
delivery and total life cost
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT 1985/86 Budget Funds Account Number 611-008-0252-9222
Respectfully submitted
Lloyd V Harrell
City Manager
Pre %red by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Nat hn J Marshall, C P M
T1 e, Purchasing Agent
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DATE June 10,1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid # 9620 Office Operating Supplies
RECOMMENDATION We recommend this bid be awarded to the bidder with the
highest percentage off of manufactures suggested retail
price, The New Kibler, Inc at 38/ off The estimated
yearly amount spent would be $40,535 41
SUMMARY This bid is for the purchase of standard operating office
supplies from June 1986 thru May 1987
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED All Departments
FISCAL IMPACT As budgeted by Departments for Office Supplies
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
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DATE June 10, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid #9622 Envelopes
RECOMMENDATION We recommend this bid be awarded to the lowest bidder,
Love Envelope, at $22,304 00
SUMMARY This bid is for the purchase of envelopes, ordered in
quanities of one hundred thousands These quanties are
estimated usage for 12 to 14 months
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED All Departments
FISCAL IMPACT As budgeted by Departments for Office Supplies
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Denise Manning
Title Buyer
Approved
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