1986-1000923L
NO Z
00
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE
AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the construction of public works or
improvements in accordance with the procedures of state law and
City ordinances, and
WHEREAS, the City Manager or a designated employee has
received and recommended that the herein described bids are the
lowest responsible bids for the construction of the public works
or improvements described in the bid invitation, bid proposals
and plans and specifications therefore, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the following competitive bids for the construction of
public works or improvements, as described in the "Bid Invita-
tions", "Bid Proposals" or plans and specifications attached
hereto are hereby accepted and approved as being the lowest
responsible bids
BID NUMBER
CONTRACTOR
AMOUNT
9549
Security Pacific Capital Markets
$
11,387 46
9616
Graco Construction Company
$
18,421 00
SECTION
That the acceptance and approval of the above competitive
bids shall not constitute a contract between the City and the
person submitting the bid for construction of such public works
or improvements herein accepted and approved, until such person
shall comply with all requirements specified in the Notice to
Bidders including the timely execution of a written contract and
furnishing of performance and payment bonds, after notification
of the award of the bid
SECTION III
That the City Manager is hereby authorized to execute all
necessary written contracts for the performance of the
construction of the public works or improvements in accordance
with the bids accepted and approved herein, provided that such
contracts are made in accordance with the Notice to Bidders and
PAGE ONE
Bid Proposals, and documents
terms, conditions, plans
quantities and specified sums
SECTION IV
relating thereto specifying the
and specifications, standards,
contained therein
That upon acceptance and approval of
bids and the execution of contracts for
improvements as authorized herein, the
authorizes the expenditure of funds in
amount as specified in such approved
contracts executed pursuant thereto
SECTION V
the above competitive
the public works and
City Council hereby
the manner and in the
bids and authorized
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the 20th day of May, 1986
ATTEST
RAY EPHEN , MAYOR
CITY F DENTON, TEXAS
- 6WZ~- C RL0TTE AN, C TY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY &Xae 4,4oc0z ZC:k
PAGE TWO
DATE May 20, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #9549 THIRD PARTY LEASE/PURCHASE FINANCING
ADDENDUM #1
RECOMMENDATION We recommend this "add-on" to Bid Number 9549 be approved at the
7 39% annual percentage rate offered by Security Pacific Capital
Markets for the funding of 6 (six) police patrol sedans The
interest cost for 36 months is $11,387 46
SUMMARY: The initial Lease/Purchase Bid #9549 was approved by Council 12/3/85
for the funding of $865,000 00 woth of vehicles and equipment
This addendum is for the funding of six additional patrol sedans
at $14,712 48 per unit for a total of $88,274 88 This price includes
the sedans, as approved by Council 3/4/86, plus the radios,
light bars and other associated equipment The financing cost
will be $11,387 46 for 36 month financing
BACKGROUND Memo to Council dated 12/3/85
Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Motor Pool Financing - Police Department Assigned Unit
Take-Home Program
FISCAL IMPACT These lease payments will be funded thru the Motor Pool Working
Capital Account #720-004-0020-9142 and charged back to the
Police Department budget account
Respectfully submitted
Lloyd V Harrell
City Manager
Pr ared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N e John J Marshall, C P M
itie Purchasing Agent
CITY COUNCIL REPORT
DATE December 3, 1985
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9549 THIRD PARTY LEASE/PURCHASE FINANCING
RECOMMENDATION We recommend this bid be awarded to the lowest evaluated
alternate bidder, Security Pacific Capital Markets at an
annual percentage rate of 7 39%, for approximately $865,000 00
worth of vehicles and equipment Total intrest cost over
36 months is approximately $93,000 00
SUMMARY This bid is for the financing of approximately $865,000 00
worth of equipment and vehicles as motorpool replacement
and fleet additions
Our request for bid called for a master lease with multiple
payment schedules (one for each piece of equipment) The
bids received offered an escrow arrangement with one payment
schedule as an alternate
The recommendation above is based on the lowest and most
responsive alternate bid, Security Pacific Capital Markets
The bid offered by Chrysler calls for unacceptable payment
terms and the bid from Public Leasing did not include sufficient
data for an evaluation
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Motorpool Financing
FISCAL IMPACT These lease payments will be funded thru motor pool expense
Account #720-3002 and charged back to the respective fund
for each affected department as set up in the 1985/86 budget
Respectfully submitted
Rick ve a
Acting City Manager
Prepared by
Name Tom Shaw, P M-
Title Assistant Purchasing Agent
Approved
Nai om aw
Titip Assistant Purchasing Agent
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DATE May 20, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #9616 DRIVEWAY FOR PAIGE ROAD SUBSTATION
RECOMMENDATION We recommend this bid be awarded to the lowest and best
bidder, Graco Construction Co , in the total amount of
$18,421 00
SUMMARY This bid is for the construction of an 850' x 12' driveway
from Paige Road to the Paige Road Substation site The bid
includes all concrete and culvert work as well as an all
weather lime slurry stabilized roadway
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Metering and Substation
FISCAL IMPACT 1985/86 Electric Utility Bond Fund
Account #611-008-0253-9217 (DWO 5840)
Respectfully submitted
Lloyd V Harrell
City Manager
Pr ared by
Name Tom D" Shaw, C P M
Title Assistant Purchasing Agent
Approved
e J hn Marshall, C P M
tle urchasing Agent
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