1986-0780923L
NO 26S
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO
9599
5
9599
6
9599
7, 8 $
10
9599
9 $ 11
9599
12
9599
13
9600
1 & 1B
SECTION II
VENDOR AMOUNT
Round Rock Lime
$ 10,000
00
Gainesville Sand
$ 5,000
00
Vulcan Materials
$ 42,000
00
Chico Crushed Stone
$115,000
00
Gifford Hill
$ 12,000
00
Boyd Excavation
$145,000
00
Southern Asphalt
$ 22,500
00
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
PAGE ONE
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 15th day of April, 1986
RAY E HEN , MAYOR
CITY OF DENTON, TEXAS
ATTEST
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
PAGE TWO
DATE April 22 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell City Manager
SUBJECT BID #9599 CEMENT, LIVE AND AGGREGATES
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
for each item bid
(See Attached List)
SUMMARY This bid is for the annual supply of cement, lime and
aggregate materials to be purchased as needed The bid
also carries a 12 month contract extension clause
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Street Department Water and Sewer Field Services
and Warehouse stores
FISCAL IMPACT 1985/86 Budget Funds for the various departments affected
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom D Shaw, C P H
Title Assistant Purchasing Agent
Approved
64e n 4Jarsh"all, C hP- 1
Title Purchasing Agent
Recommendation
Bid #9599 Cement, Lime and Aggregates
April 22, 1986
Description
Item 1-4 No Bids Received
Item
5
Hydrated Lime
Item
6
Mason Sand
Item
7
Concrete Sand
Item
8
Manufactured Sand
Item
9
3/4 - #4 Aggregate
Item
10
3/8 Aggregate
Item
11
Flexbase Stone
Item
12
#6 - 20 Crushed Stone
Item
13
Sandy Backfill Gravel
Estimated Total
Vendor Est Annual Amt
Material will be rebid as needed
Round Rock Lime
10,000
00
Gainesville Sand
5,000
00
Vulcan Materials
20 000
00
Vulcan Materials
10,000
00
Chico Crushed Stone
15,000
00
Vulcan Materials
12 000
00
Chico Crushed Stone
100,000
00
Gifford Hill
12,000
00
Boyd Excavation
145,000
00
329 000 00
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DATE April 22 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #9600 ASPHALT, EMULSION, AND ROAD MATERIALS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
for each item
(See Attached List)
SUMMARY This bid is for the annual estimated supply of liquid
asphalt, asphalt emulsions and other asphalt base paving
and road construction materials The bid contract has
listed a 12 month extension clause
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Street Department
FISCAL IMPACT Budget Funds and appropriate street bond funds
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
ame John J flarshal C P M
Title Purchasing Agent
Recommendation
Bid #9600 Asphalt, Emulsion, and Road Materials
April 22, 1986
Description Vendor
Item 1 & 1B ACID Liquid Asphalt Southern Asphalt
Item
2 & 28
CRS2 Emulsion
Wright Asphalt
Item
3 & 3B
MS2 Emulsion
Wright Asphalt
Item
4
PB2 Precoated Rock
White Mines
Item
5
PB3 Precoated Rock
White Mines
Item
6
PB5 Precoated Rock
White Mines
Item
7
Asphalt Type D
Jagoe Public
Item
8
Asphalt Type D*
Jagoe Public
Item
9
Asphalt Type A
Jagoe Public
Item
10
Asphalt Type F*
Gohmann Asphalt
Item
IDA
Asphalt Type F
White Mines
Estimated Total
Est Annual Amt
22 500 00
22 500 00
20 000 00
65,000 00
85 000 00
111,000 00
50 000 00
200 000 00
50 000 00
12 000 00
12 000 00
650 000 00
*Pick up by Denton trucks
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DATE April 22 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell City Manager
SUBJECT BID #9601 DISTRIBUTION TRANSFORMERS
RECOMMENDATION We recommend this bid be awarded to the lowest and best
bid for each item This bid award is based on the evaluated
total taking into consideration cost, life expectancy, and
total cost to operate when loaded or under no-load conditions
(See Attached List)
SUMMARY This bid is for the annual estimated supply of electrical
distribution transformers The quantities are estimates
and will be ordered as needed
BACKGROUND Tabulation Sheet (The lowest cash price is not always
the lowest evaluated cost )
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT 1985/86 Budget Funds and 1986/87 Budget Funds (subject to approval)
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
1~
Nam-mee-" Tom D Shaw,
Title Assistant Purchasing Agent
Approved
~e ohn Marshall I )M
Title Purchasing Agent
Recommendation
Bid #9601 Distribution Transformers
April 22, 1986
Description
Vendor
Est Annual
Amt
Item
1
25
KVA
Padmount
Cummins Supply
71 550
00
Item
2
50
KVA
Padmount
TEPCO
144 450
00
Item
3
75
KVA
Padmount
TEPCO
70,260
00
Item
4
100
KVA
Padmount
Dusenberry
18,108
00
Item
5
167
KVA
Padmount
Poleline Electric
37 140
00
Item
6
50
KVA
ON CSP
Poleline Electric
18 825
00
Item
7
50
KVA
ON CON
Poleline Electric
3 545
00
Item
8
75
KVA
ON CSP
Poleline Electric
15,165
00
Item
9
75
KVA
ON CON
Poleline Electric
4,235
00
Item
10
100
KVA
ON CON
Poleline Electric
22,860
00
Item
11
167
KVA
ON CON
Poleline Electric
10 728
00
Total Annual Estimated Cost 416 866 00
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DATE April 22, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #9603 WOODEN UTILITY POLES
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder, International Paper in the total amount of
$48,123 00 for 242 poles varying in size from class 3 x 30
to class 1 x 55
SUMMARY This bid is for the poles to be supplied by the City of
Denton for the transmission line reconstruction including
(1) Airport Substation (2) North Loop 288 Extension Feeder
(3) Paige Road to Audra Lane along IIKT Railroad and Mayhill
to Morse Road
BACKGROUND Tabulation Sheet
PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT Electric Utility Bond Funds
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Name Shaw, C P M
Title Assistant Purchasing Agent
Approved
~
ame John J Marshall, C P H
Title Purchasing Agent
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