1986-0200923L
No 04 - -~-o
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or it is
necessary to protect the public health of the citizens of the
city, or in case of unforeseen damage to public property,
machinery or equipment, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
71212 Joan Cohagen 150,568 65,223 00
71270 Alamo Transformer 15,500 00
71918 Motorola 00
SECTION II
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the alst day of January, 1986
I
IqHARD-U
CI OF D NTON, TEXAS
ATTEST
CHARUOTTE~ L N,~CITY SECKETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY /L 1lY ~~3~(d
PAGE TWO
DATE January 21, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #71212 JOAN COHAGEN
RECOMMENDATION We recommend this purchase order be approved in the amount
of $65,223 00
SUMMARY This purchase order is for the 12 month rent of 326 E McKinney
(Personnel nasreemnt Offices)
This at $5,435 5 a 4 $440 3 23er
month as per the Contract Ag
increase for this year over last
BACKGROUND. Purchase Order 71212
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Personnel, Data Processing and General Government
FISCAL IMPACT 1985/86 Budget Funds Account Number 100-003-0002-8518
General Fund Rent of Buildings
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
r
Na me Tom D Shaw, C P 11
Title Assistant Purchasing Agent
Approved
Na on Marsha 1T,CFM
T e Purchasing Agent
CITY OF DENTON, TEXAS
901 B TEXAS STREET PURCHASE ORDER DENTON TX 76201
P 0 NUMBER DATE /VENDOR NO DOCUMENT
71712 01/09/86 S04
COH49000
VENDOR SHIP TO
JUAN COHAGEN CITY OF DENTON,
318 E. OAK PARKS & RECREATION
DENTON, TX 76201 321 Ee MCKINNEY STREET
DENTON, TX 7b201
TYP
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01 100 003 0002 8518
12 MONTHS RENT FOR 326Ee MCKINNEY 65,223e0(
The City of Denton, Texas is tax exempt - House Bill No 20 TOTAL FOR P.Oe 65,223.00
Reference P 0 Number on all B/L, Shipments and Invoices ~G-
Shipments are F 0 B City of Denton, or as Indicated By
Send Invoices TO Direct In uiries TO
City of Denton, Accounts Payable
215 E McKinney St , Denton, TX 76201
(or as indicated on Purchase Order)
John J Marshall C
Tom D Shaw C P M
817/566 8311
9
P M Purchasing Agent
Asst Purchasing Agent
D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
DATE January 21, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #71270 ALAMO TRANSFORMER
RECOMMENDATION We recommend this purchase order be approved in the amount
of $15,500 00 to Alamo Transformer for 21 reconditioned
transformers
SUMMARY This purchase order is for the emergency purchase of Electric
Distribution transformers to meet deadlines for installations
of new services Some of these units will serve as backup
to units in service until the new units on order are delivered
New units have 120 delivery, reconditioned have 21 to 35 day
delivery
BACKGROUND. Purchase Order #71270
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL I14PACT 1985/86 Budget Funds Account #611-008-0252-9222
Respectfully submitted
Rick Svehla
Acting City Manager
epared by
Name Tom V Shaw, C P M
Title Assistant Purchasing Agent
Approved
2zg&
c~
apse trn J Marshall , C P fl
Xitle Purchasing Agent
I I Y OF UEN I ON, TEXAS
901 B 1 EXAS STREETw^ -PURCHASE ORDER
_Jl Q
I)Na TON, TX 76201
P 0 NUMBER DATE/VENDORR NN0 DOCUMENT' TYF
11"' 70 OllQ %,t cal I I',"1
ALAOVnon I; Y ',M I
VENDOR w SHIP 70 '
ALA-W IHi%N`ifUHMFR ELECT1t1C DISFALSUTiON'
4911 Y'Ai It' ( ENTEN 014 CONr iRMAT ION 'UNLYr,, {"h
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t
01 Oil 0014 011512 9221 13 bOKVA PAONUUNII 7620/1,3200Yf,20 a lib aJC~' 9+11)0.
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Thei City of Denton, Texas Is tax exempt House Bill No 20 I 1J 1_ rU l~ •0.11 c 1 b t l ' l
1 l 1'I i 1 I ' h1 f 1 4 t ( It fill, Reference PIP Number on all B Shipments and Invoices, t fw 5f a"p N
Shipments ate F, 0. B. City pt Denton, or,a9 Indicated, t, It I, ,
R Number
Items Received
Date
(Voucher Number
'
11 Amount
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DATE January 21, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHu,,E ORDER #71918 MOTOROLA
RECOMMENDATION We recommend this purchase order be approved as recommended
by the Utility Department in the amount of $50,568 00
SUMMARY This purchase order is for a centralized electronic control
system designed to monitor the waste water lift stations
BACKGROUND Purchase Order #71918
Memo from the Utility Department
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Waste Water Treatment
FISCAL IMPACT 1985/86 Budget Funds Account #624-008-0470-9110
Respectfully submitted
Rick Svehla
Acting City Manager
Z nL-st
Name To D Shaw, C P M
Title Assistant Purchasing Agent
Approved
~me John J Marshall, C P M
tle Purchasing Agent
901 B TEXAS STREET
P 0 NUMBER
71918
VENDOR
MOTOROLA COMMUNICATIONS
3J20 BELT LINE
DALLAS, TX 75234
ATTNS JAMES MANTOS
CITY OF DENTON, TEXAS
PURCHASE ORDER
DATE /VENDOR NO
01/14/8b
MOT52500
DENTON, TX 76201
DOCUMENT
507
SHIP TO
CITY OF DENTONe
Y/Y TREATMENT PLANT
1100 MAYMILL ROAD
DENTON, TX 76205
TYF
ITEM
ACCOUNT NUMBER
UNITS
NUMBER DESCRIPTION BID NO
LINE AMOUN
01
624
008
0470
9110
1
C1593 COMPUTER INTERFACE
80500.04
02
624
008
0470
9110
1
TON7167 MSC3 COMPUTER CENTRAL
8,300004
03
624
008
0470
9110
1
TDN6932 UPS POMtR SOURCE
10990.04
04
624
008
0470
9110
1
CLN6489 RADIO INTERFACE CABLE
125.01
05
624
008
0470
9110
1
L23TS83100 M MAXAR BASE STA
10100004
06
624
008
0470
9110
550
RGBA/U TRANSMISSION LINE
247.51
07
624
008
0470
9110
40
TON6677 N-MALE CONNECTORS
920.04
08
624
008
0470
9110
11
RRX4034A A/C SURGE PROTECTORS
500054
09
624
008
0470
9110
11
ST-787 LIGHTNING ARRESTORS
555.54
10
624
008
0470
9110
10
TOE6630 YAGI ANTENNA
782.54
11
624
008
0470
9110
10
F6253 MRU INTRAC UNIT
220000004
12
624
008
0470
9110
2
V278 ANALOG INPUT MODULE
16050001
13
624
008
0470
9110
2
V116 4-CONTROL EXPANSION
520004
14
624
008
0470
9110
10
V228 NEMA-4X HOUSING
1,800.04
15
624
008
0470
9110
10
FLN5760 PARAMETER SETTING ORD
950001
16
624
008
0470
9110
1
KKN55S5 TEST SET CABLE
27.01
17
624
008
0470
9110
1
OPTIMIZATION COSTS 475.00 X 2
950.04
18
624
008
0470
9110
1
LICENSt APPLICATION ASSISTANCE
250.04
The City of Denton Texas Is tax exempt House Bill No 20
Reference P 0 Number on all 8 / L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated By
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St , Denton, TX 76201
(or as indicated on Purchase Order)
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton 1s an equal opportunity employer
CITyof DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
Datem January 9, 1986
To R E Nelson, Director of Utilities
Through David Ham, Assistant Director of Utilities
Water/Wastewater
From Asa Brown, Superintendent, Wastewater Treatment
Subj Emergency Purchase of Monitoring and Control Radio
Equipment for ten (10) Remote Sewage Lift Stations from
Motorola Communications and Electronics, Inc
The City of Denton has seventeen (17) remote sewage lift
stations Presently, there is no way of monitoring these stations
as to their proper operations except by their physically being
checked on by a lift station operator In the past we have had
problems at lift stations which have contributed to the lift
stations overflowing The overflowing of the lift stations are
caused by pump malfunctions or objects clogging pump impellers
When this occurs, the lift station operator physically must go to
the lift station location, shut off the improperly operating pump,
and turn on a back up pump
By purchasing a radio control and monitoring system, we would
be able to reduce the time pumps were not pumping In addition
the lift stations could be monitored from the wastewater treatment
plant which would allow more expeditious dispatching to the lift
stations where overflowing was occurring Also, pumps could be
deactivated and backup pumps activated This would reduce the
time the remote lift stations were overflowing
This emergency purchase would allow us to expedite the
correction of this environmental pollution source by alerting a
dispatcher that there was raw sewage overflowing, the location of
the lift station and also control to activate a backup pump In
addition to the sewage overflow being a stream contamination
source, it also is a public health and public nuisance problem
There are lift stations which are close, in proximity, to private
citizen s property Because of this, the raw sewage overflows
cause odor problems and odor complaints The emergency
installation of this monitoring and control system would help us
expeditiously reduce the following problems
Sources of stream pollution
Public health hazard
Public nuisance
Odor problems
The City of Denton is encouraged to reduce these problems by
State, Federal and Local Public Health Officials as well as
pollution control agencies, such as the Environmental Protection
Agency and the Texas Water Commission It would improve our
public relations to expeditiously purchase and install this
system
Asa Brown, Supterintendent, David Ham,
Wastewater Treatment Assistant Director
Division Water/Wastewater
I
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