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1986-0101278L NO 5~~ -10 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A STATEMENT OF AGREEMENT BETWEEN THE AMERICAN RED CROSS AND THE CITY OF DENTON RELATIVE TO DISASTER PREPAREDNESS, AND PROVIDING FOR AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS SECTION I That the Mayor and City Secretary are hereby authorized and directed to execute and attest, respectively, the Statement of Agreement between the City of Denton and the American Red Cross under the terms and conditions contained in said agreement which is attached hereto and made a part hereof SECTION II That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of 190 ~~4 6 _ IC D 0 STE , MAYOR CIT OF D TON, TEXAS ATTEST 6 621 CIUMIX LEN, CITY SECRETARY CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY ~t(JOdi?QJ 7 ~ ~ - i n THE STATE OF TEXAS § COUNTY OF DENTON § STATEMENT AMERICAN CHAPTER AND I PURPOSE OF AGREEMENT BETWEEN THE RED CROSS, DENTON COUNTY THE CITY OF DENTON, TEXAS This statement defines methods of cooperation and coordi- nation between the American Red Cross and the City of Denton relative to disaster preparedness and disaster operations II RESPONSIBILITIES A City of Denton The City of Denton has responsibilities to protect the pub-1~ and to preserve life and property through specific disaster preparedness activities and by conducting and coordinating actual disaster relief operations B American Red Cross Through its preparedness program, the Re Cross ma nta ns is capability to take immediate action to provide emergency assistance to any number of people affected by, and emergency workers involved in, disaster or the threat of disaster Assistance may be in the form of fixed or mobile feeding stations, clothing, mass or individual shelter, cleaning supplies, comfort kits, first aid or other supplementary medical care, or the provision of other basic needs The Red Cross provides blood and blood products for disaster victims and handles welfare inquiries from anxious relatives outside the disaster area Simultaneously, or as soon as possible, the Red Cross also helps individual families in their most urgent needs, so that they can resume living as families rather than in shelters Assistance to families is given on the basis of verified need Help may include funds for food, clothing„ housing, fuel, cooking and eating utensils, bed and bedding, cleaning supplies, linens, rent, necessary furniture, medical and health care, prescription drugs, dentures and other prosthetic devices, eyeglasses, personal occupational supplies and equipment, transportation, and minor home repairs to make a home livable again In doing so, the Red Cross utilizes all available resources, including those of the family, if they can be used without causing undue hardship, the resources of federal, state, and local government, and private agencies' disaster relief capabilities, in addition to the resources of the Red Cross Thai Red Cross refers families to available governmental resources and, if necessary, assists families in making application for such aid In those instances where other resources are not available to the family or prove inadequate to meet basic disaster-caused needs, the Red Cross may provide for additional recovery assistance in the form of help with the repair or rebuilding of homes, the replacement of essential household contents, or other needs for assistance This is done by working with each family or individual Whenever possible, Red Cross help is channeled through normal commercial establishments in the community in an effort to help restore the disrupted local economy Families are given purchase orders which they can take to the merchant of their choice All Red Cross help to disaster victims is an outright grant No repayment is required or requested No Red Cross disaster supplies are sold III AUTHORITIES A The City conducts its disaster preparedness and operations activities under these authorities 1 City Ordinance 65-48, as amended 2 Texas Disaster Act 1975, 64th Legislature, Article 6889-7, Vernon's Texas Civil Statutes, as amended 3 Federal Civil Defense Act 1950, as amended 4 Disaster Relief Act 1974, as amended B The Red Cross conducts disaster preparedness and opera- tions activities under these authorities 1 Act of Congress of January 5, 1905, as amended, 36 U S Code 3, Fifth 2 Disaster Relief Act 1974, as amended IV METHODS OF COOPERATION A Disaster Preparedness 1 In order to assure continuity in disaster planning, the Red Cross will seek representation from the City PAGE 2 for its Disaster Services Committee Likewise, the City will seek Red Cross representation on its disaster planning body 2 The Red Cross and the City will share their written disaster plans B Operations Liaison 1 During disaster operations, the City will provide space within its Emergency Operations Center for a Red Cross liaison 2 The Red Cross will assign a liaison to the City's Emergency Operations Center or command post to help coordinate activities during operations C Emergency Mass Care 1 The City and the American Red Cross will cooperatively conduct and maintain an inventory of all buildings which could potentially serve as mass shelters 2 When the need for mass shelters occurs, the City and the Red Cross will cooperatively designate one or more mass shelter facilities based upon anticipated need 3 The Red Cross will retain administrative and financial control of the mass care activities which it provides The Red Cross will assign a shelter manager to each mass shelter for this purpose, and will assume respon- sibility for the cost of providing Red Cross shelter and feeding operations 4 The City agrees to admit properly identified Red Cross personnel into the disaster area to provide mass care services (see Sample Identification, attachment 1) D Disaster Damage Assessment 1 The Red Cross and the City agree to exchange and share damage assessment information and to conduct assess- ments cooperatively to the extent possible (see Damage Assessment Worksheet, attachment 2) 2 The City agrees to admit properly identified Red Cross personnel into the disaster areas for the purpose of conducting a disaster damage assessment (see Sample Identification, attachment 1) PAGE 3 E. Direct Assistance to Families 1. The Red Cross provides direct assistance to disaster victims as defined in II above In carrying out any relief activities, the Red Cross will exercise administrative and financial control over its own operations 2 The City will assist the Red Cross in establishing Disaster Service Centers by providing the use of City-owned facilities as available and as requested 3. When surplus federal property and emergency housing are made available for affected individuals and families, the City and the Red Cross will coordinate and agree upon the use and disposition of such property and service to the individuals concerned F Fund Raising The Red Cross may initiate fund raising activit ~ Tn t-ie affected areas in accordance with existing fund raising ordinances and agreements G Recurrent Local Disasters 1 The City will notify the Red Cross of recurrent local disasters (such as house fires) where families or individuals will require immediate assistance 2 The Red Cross will dispatch its Disaster Action Team to recurrent local disasters at any time to meet the emergency needs of victims 3 The Red Cross will, upon request, provide canteen services to firefighters and other emergency workers at the scene of recurrent local disasters H Notification and Contact 1 The City will alert the Red Cross promptly of actual or potential disasters at the 24-hour emergency number (817) 382-6323 The Disaster Services office ma be reached during regular office hours by calling 817) 382-6323 2 The Red Cross may contact the City's Emergency Operations Center at (817) 566-8481/8482 The Coordinator of Emergency Management may be reached at (817) 566-8484 PAGE 4 V. ENDORSEMENT Nothing is this statement shall be considered to invalidate or change any existing agreements entered into at the federal or state levels and, in the event of future understandings at those levels, this agreement will be revised to assure conformance thereto This agreement shall be reviewed annually and modified as appropriate The agreement may be cancelled by either party through written notice to the other AMERICAN RED CROSS DENTON COUNTY CHAPTER - E DAT ~ AT ATTEST TTEAL EN, CITY SECRETARY CITY OF DENTON, TEXAS BY LA-`~jm, AMERICAN RED CROSS DENTON COUNTY CHAPTER BY ~ /i i7 , RISASTER SE ~FC E9 CITY OF DENTON, TEXAS 1 BY 4ftvRd 7 APPROVED AS TO LEGAL FORM CITY OF DENTON, TEXAS DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY a PAGE 5 Attachment 1 SAMPLE IDENTIFICATION American Red Cross tw, OFF ICHAL ViELYIIC~ FXPIRES Vehicle Windshield Ider,lification 1 1 ~ re nee of t¢ a ,el fins-i 1 Li (MLI f \i I T i I< 1 Rd Cm, i i a e , 1 m 1 I 1 e u 1 Pe a RGC r J 110 Ilk nA ✓r L ~%Tc ISSU D Personai fdent=fic<rY.on 01/85 cage ` D03 Attachment 2 American Red Cross DAM 4GE ASSFSSV E ,T N OR KSHE ET DIS4STER SLR%ICES STREET NAME (11TV O ATE i , 01/85 page 7 D03