1986-0030923L
NO ~&D3
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certain
contracts requiring an expenditure or payment by the City in an
amount exceeding $10,000 be by competitive bids, except in the
case of public calamity where it becomes necessary to act at
once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or it is
necessary to protect the public health of the citizens of the
city, or in case of unforeseen damage to public property,
machinery or equipment, and
WHEREAS, Section 2 36 (f) of
that the City Council approve
$10,000, and
the Code of Ordinances requires
all expenditures of more than
WHEREAS, Section 2 09 of the City Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
71235
71236
71460
71508
71653
SECTION II
General Electric 58,450 00
Leeds k Northrup 18,955 00
EMCO, Mfg corporation 10,500 00
I T T Courier 33,723 00
Southwest Electric 115,000 00
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
PAGE ONE
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the ~ day of January, 1986
*
C
D
0
STEW
D
NTON,
TEXAS
ATTLST
A
CHAR
TT
I SECRETARY
CITY
OF
DENTON,
TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
PAGE TWO
DATE January 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT Purchase Order #71235 General Electric
for repair parts to number 5 turbine
RECOMMENDATION We recommend this purchase order in the amount of $58,450 00
be approved General Electric is the only source for these
repair parts
SUMMARY This purchase order is for the purchase of one row of L-3
(14th stage) buckets and hardware These items are repair
parts used in the reconditioning of uhe Unit 5 power generating
turbine at the power plant
BACKGROUND Purchase order #71235
General Electric Quotation 417R85102347F
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED
Power Generation Maintenance of Equipment
FISCAL IMPACT 1985/86 Fudget Funds Account #610-008-0251-8339-E314
Respectfully submitted
Rick Svehla
Acting City Manager
Prep red b
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
CITY OF DENTON, TEXAS
901B TEXAS STREET~ PURCHASE ORDER DENTON TX 76201
1 P 0 NUMBER
571235
DATE /VENDOR NO
12/11/85
GEN74000
DOCUMENT
TYF
VENDOR
GENERAL ELECTRIC COMPANY
Pace BOX 225821
DALLAS* TX 75265
ATTN: BETTY ARMSTRONG
Cos
SHIP TO
ELECTRIC PRODUCTION
CONFIRMATION ONLY
DO NOT DUPLICATE
- I ,
ITEM
ACCOUNT NUMBER
UNITS NUMBER
DESCRIPTION BID NO LINE AMOUN
01
610
008
0851
8339
E914
1 ONE ROW
OF L-+3 (14TH STAGE) 580450.0,
02
610
008
0851
8339
E314
BUCKETS
AND HARDWARE
03
610
008
0251
8339
E314
04
610
008
0251
8339
E314
TURBINE
0178861 (UNIT 05)
j
The City of Denton, Texas is tax exempt House Bill No 20
Reference P 0 Number on all B/L, Shipments and Invoices By
Shipments are F 0 B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
(or as Indicated on Purchase Order)
Direct Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton Is an equal opportunity employer
FORM AES•90(T0)
GENERAL
ELECTRIC
REPLACEMENT PARTS OR
FACTORY REPAIR WORK
APPARATUS AND ENGINEERING
SERVICES
December 2, 1985
Mr Tom Chastain
City of Denton
1701 Spencer Road
Denton, Texas 76201
SUBJECT Turbine No 178861
Dear Mr Chastain
QUOTATION NO 417R85102357F
NOTICE This quotation on the replacement parts or faa
Cory repair work described below is subject to the terms and
conditions on the face and back of this letter and the prke
is void unless accepted within *days from date hereof and
in the meantime is subject to change upon notice It super.
sodas all previous quotations and agreements roladng to this
transaction Please refor to this quotation by number In any
order placed with us for this equipment and address all let-
ters to our office ot:
General Electric Company
P 0 Box 225821
Dallas, Texas 75265
Attn Robert R Miller
(214) 688-6256
In response to your quotation request Mr D A Corbell, I submit the
following quotation
Item 1 - One (1) Row of L-3 (14th Stage) buckets and hardware
Ag:z T'e / M Ne ZPrice $58,450 00 Lot
- -3
,
Normal shipment is quoted for thirty-four (34) weeks after receipt of
your order
Delivery - F 0 B carrier at point of shipment Transportation charges
are not included in the price Risks of loss or damage pass to you on
delivery to carrier
If I may be of further assistance, please feel free to call
Very truly yours,
Robert R Miller
Specialist-Parts Administration
Apparatus and Engineering Services
RRM Jkd
*This quotation is valid for an
acceptance received by us no
later than January 3, 1986
121172 (5M)
DATE January 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT Purchase Order #71236 Leeds and Northrup
for repair parts on #3 boiler
RECOMMENDATION We recommend this purchase order in the amount of $18,955 00
to Leeds and Northrup be approved
SUMMARY This purchase order is for the repair parts necessary to
replace the damper controls on the #3 boiler at the power
generation plant Leeds and Northrup is the only source for
these repair parts
BACKGROUND Purchase Order #71236
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Maintenance of Power Generation Equipment
FISCAL IMPACT 1985/86 Budget Funds Account #610-008-0251-8339-F312
Respectfully submitted
Rick Svehla
Acting City Manager
Prep red b~
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name Tom D Shaw, C P M
Title Assistant Purchasing-Agent
CITY OF DENTON, TEXAS
9U1 B TEXAS STREET -PURCHASE ORDER DENTON, TX 76201
P 0 NUMBER DATE /VENDOR NO DOCUMENT
71236 12/11/85 COS
LEF-52500
VENDOR SHIP TO
LEEDS 8 NORTHRUP
1202 RICHARDSON DR4 SUITE 101
RICHARDSON* TX 75080
ELECTRIC PRODUCTION
CONFIRMATION ONLY
DO NOT DUPLICATE
TYP
S
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01
610
008
0251
6339
E312
1 CAT 010268-60-11-2-82-61 DRIVE
02
610
008
0251
8339
E312
MOTORS
03
610
006
0251
8339
E312
1 011261-06 CRANK ARM 8 LINKAGE
04
610
008
0251
6339
E312
ASSY On DRIVE ARM/20 ROD
fhe City of Denton, Texas is tax exempt House Bill
leference P 0 Number on all B / L, Shipments and Invoices
)hipments are F 0 B City of Dhnton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St , Denton TX 76201
(or as Indicated on Purchase Order)
14480540E
4015040C
Direct Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
DATE January 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER # 71460 EMCO Mfg Corporation
for repair parts on a refuse truck
RECOMMENDATION We recommend this purchase order to EMCO Mfg Corp in the
amount of $10,500 00 be approved
SU1441RY This order is for the purchase of a lift assembly complete
for a side loading commercial refuse truck EMCO is the original
manufacturer and the only source of this lift assembly
BACKGROUND Purchase Order #71460
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Solid Waste Commercial Refuse Collection and
Vehicle Maintenance
FISCAL IMPACT 1985/86 Budge Funds for Vehicle Maintenace parts inventory
Account #710-002-0580-8702
Respectfully submitted
Rick Svehla
Acting City Manager
Pr ared b
Name Tom D Shaw, C P 11
Title Assistant Purchasing Agent
Approved
Name Tom haw, P -
Title Assistant Purchasing Agent
90 B TEXAS STREET
P 0 NUMBER
71 460
VENDOR
EMCO EBERLING MFG CORP
P•O• BOX 1747
PLAINVIEW* TX 79072
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DOCUMENT
C14
SHIP TO
VEHICLE MAINTENANCE
CONFIRMATION ONLY
DO NOT OUPLICATE.
DATE /VENDOR NO
12/11/85
EMC49000
TYF
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01 710 002 0580 8702
1 02024 MAST ASSY•/DEL* FEE
CDNFIRMO+!
109500.0(
he City of Denton Texas is tax exempt House Bill No 20 TfYrA~Cf10 n_n_ ,n_enn_n
eference P 0 Number on all B/L Shipments and Invoices
hipments are F 0 B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215E McKinney St, Denton TX 76201
(or as Indicated on Purchase Order)
By
Direct Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566-8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
DATE January 7, 1986
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT Purchase Order #71508 I T T Courier
for the Lease and Maintenance for Computer Terminals
RECOMMENRATION We recommend this purchase order to I T T Courier in the
amount of $33,723 00 be approved
SU144ARY This purchase order is for the annual lease and maintenance
agreement for 44 terminals, printers and controllers used
in the electronic data processing network for the City of
Denton
BACKGROUND Purchase Order #71508
PROGRANSj DEPARTMENTS OR GROUPS AFFECTED
Data Processing
FISCAL IMPACT 1985/86 Budget Funds Account #100-003-0017-8539
Respectfully submitted
Rick Svehla
Acting City Manager
Pre red by
Name Tom D Shaw C M
Title Assistant Purchasing Agent
Approved
Name
Title Tom D Shaw, C P M
Assistant Purchasing Agent
CITY OF DENTON, TEXAS
('01 B TEXAS STREET PURCHASE ORDER DENTON, TX 76201
P 0 NUMBER DATE /VENDOR NO DOCUMENT TYF
71508 12/13/85 C11
11178000
VENDOR SHIP TO
I.T.T. COURIER DATA PROCESSING
4141 F3LUF LAKE CR. CONFIRMATION ONLY
DALLAS, TX 75240 DO NOT DUPLICATE
***NOTE THIS PURCHASE ORDER SUPERSEDES P O # 71508 SENT 12-13-85
ITFU ArCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01
100
003
0017
8509
11
MON
LEASE 40 TERMINALS/PRINTRS
02
100
003
0017
8509
AND
CONTROLLERS
03
11,00
003
0017
8509
11
MON
MAINTENANCE 8 TERMINALS 8
04
100
003
0017
8509
CONTROLLER
05
100
003
0017
8509
11
MON
LEASE OF 4 TERMINALS
06
100
003
0017
8509
10
MO
MAINTENANCE PC CONNECTOR
07
100
003
0017
8509
10
MO
MAINTENANCE 3 TERMINALS
08
100
003
0017
8509
FOR
12/85 - 9#186
The City of Denton Texas Is tax exempt House Bill No 20
Reference P 0 Number on all B/L Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated
Send Invoices TO
City of Denton Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
REVISED
P
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
29.315.0
1,320.0'
2,720.0
30.0
330.0
0
The City of Denton is an equal opportunity employer
DATE January 7 1^q G
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT Purchase Order #71653 Southwest Electric
for repair of 1250 horsepower motor
RECOMMENDATION We recommend this purchse order number 71653 in the
estimated amount of $15,000 be approved
SU194ARY This order is for the emergency purchase of the repair of a
1250 horsepower electric motor used at the power plant
Southwest Electric is the only known repair facility capable
of handling a motor this size and able to meet our delivery
requirements
BACKGROUND Purchase Order #71653
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED-
Electric Production Department
FISCAL IMPACT. 1985/86 Budget Funds Account #610-008-0251-8339-E312
Maintenance of Generating Equipment
Respectfully submitted
Rick Svehla
Acting City Manager
Prep ed by
Name Tom D halo, C P to
Title Assistant wurcAasing Agent
Approved
Name m D Shaw, C P t4
Title Assistant Purchasing.Agent
CITY OF DENTON, TEXAS
701 B TEXAS STREET PURCHASE ORDER
P =NUM
VENDOR
SOUTHWEST ELECTRIC
4617-21 SOUTH AGNEW
OKLAHOMA CITY, OK 73148
DATE 12/8 0/850
SOU49000
Of 1011RI
C05
DENTON TX 76201
DOCUMENT
SHIP TO
ELECTRIC PRODUCTION
CONFIRMATION ONLY
DO NOT DUPLICATE
TYPE
5
TEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
CHALMERVOLT 3580 15,000000
Ol 610 008 0251 8339 E312 I REPAIR 12ALLIS 50 HP/4000
02 610 008 0251 8339 E312 SIN 35515-2 ESTIMATE
03 610 008 0251 8339 E312
The City of Denton, Texas is tax exempt House Bill No 20
Reference P 0 Number on all B/L, Shipments and Invoices By
Shipments are F 0 B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
(or as indicated on Purchase Order)
P.O. 159000.0
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer