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1986-0030923L NO ~&D3 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, and WHEREAS, Section 2 36 (f) of that the City Council approve $10,000, and the Code of Ordinances requires all expenditures of more than WHEREAS, Section 2 09 of the City Charter requires that every act of the council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 71235 71236 71460 71508 71653 SECTION II General Electric 58,450 00 Leeds k Northrup 18,955 00 EMCO, Mfg corporation 10,500 00 I T T Courier 33,723 00 Southwest Electric 115,000 00 That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids PAGE ONE SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the ~ day of January, 1986 * C D 0 STEW D NTON, TEXAS ATTLST A CHAR TT I SECRETARY CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS PAGE TWO DATE January 7, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT Purchase Order #71235 General Electric for repair parts to number 5 turbine RECOMMENDATION We recommend this purchase order in the amount of $58,450 00 be approved General Electric is the only source for these repair parts SUMMARY This purchase order is for the purchase of one row of L-3 (14th stage) buckets and hardware These items are repair parts used in the reconditioning of uhe Unit 5 power generating turbine at the power plant BACKGROUND Purchase order #71235 General Electric Quotation 417R85102347F PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED Power Generation Maintenance of Equipment FISCAL IMPACT 1985/86 Fudget Funds Account #610-008-0251-8339-E314 Respectfully submitted Rick Svehla Acting City Manager Prep red b Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved Name Tom D Shaw, C P M Title Assistant Purchasing Agent CITY OF DENTON, TEXAS 901B TEXAS STREET~ PURCHASE ORDER DENTON TX 76201 1 P 0 NUMBER 571235 DATE /VENDOR NO 12/11/85 GEN74000 DOCUMENT TYF VENDOR GENERAL ELECTRIC COMPANY Pace BOX 225821 DALLAS* TX 75265 ATTN: BETTY ARMSTRONG Cos SHIP TO ELECTRIC PRODUCTION CONFIRMATION ONLY DO NOT DUPLICATE - I , ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 610 008 0851 8339 E914 1 ONE ROW OF L-+3 (14TH STAGE) 580450.0, 02 610 008 0851 8339 E314 BUCKETS AND HARDWARE 03 610 008 0251 8339 E314 04 610 008 0251 8339 E314 TURBINE 0178861 (UNIT 05) j The City of Denton, Texas is tax exempt House Bill No 20 Reference P 0 Number on all B/L, Shipments and Invoices By Shipments are F 0 B City of Denton, or as indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 (or as Indicated on Purchase Order) Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/566 8311 D/FW Metro 267 0042 The City of Denton Is an equal opportunity employer FORM AES•90(T0) GENERAL ELECTRIC REPLACEMENT PARTS OR FACTORY REPAIR WORK APPARATUS AND ENGINEERING SERVICES December 2, 1985 Mr Tom Chastain City of Denton 1701 Spencer Road Denton, Texas 76201 SUBJECT Turbine No 178861 Dear Mr Chastain QUOTATION NO 417R85102357F NOTICE This quotation on the replacement parts or faa Cory repair work described below is subject to the terms and conditions on the face and back of this letter and the prke is void unless accepted within *days from date hereof and in the meantime is subject to change upon notice It super. sodas all previous quotations and agreements roladng to this transaction Please refor to this quotation by number In any order placed with us for this equipment and address all let- ters to our office ot: General Electric Company P 0 Box 225821 Dallas, Texas 75265 Attn Robert R Miller (214) 688-6256 In response to your quotation request Mr D A Corbell, I submit the following quotation Item 1 - One (1) Row of L-3 (14th Stage) buckets and hardware Ag:z T'e / M Ne ZPrice $58,450 00 Lot - -3 , Normal shipment is quoted for thirty-four (34) weeks after receipt of your order Delivery - F 0 B carrier at point of shipment Transportation charges are not included in the price Risks of loss or damage pass to you on delivery to carrier If I may be of further assistance, please feel free to call Very truly yours, Robert R Miller Specialist-Parts Administration Apparatus and Engineering Services RRM Jkd *This quotation is valid for an acceptance received by us no later than January 3, 1986 121172 (5M) DATE January 7, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT Purchase Order #71236 Leeds and Northrup for repair parts on #3 boiler RECOMMENDATION We recommend this purchase order in the amount of $18,955 00 to Leeds and Northrup be approved SUMMARY This purchase order is for the repair parts necessary to replace the damper controls on the #3 boiler at the power generation plant Leeds and Northrup is the only source for these repair parts BACKGROUND Purchase Order #71236 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Maintenance of Power Generation Equipment FISCAL IMPACT 1985/86 Budget Funds Account #610-008-0251-8339-F312 Respectfully submitted Rick Svehla Acting City Manager Prep red b~ Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved Name Tom D Shaw, C P M Title Assistant Purchasing-Agent CITY OF DENTON, TEXAS 9U1 B TEXAS STREET -PURCHASE ORDER DENTON, TX 76201 P 0 NUMBER DATE /VENDOR NO DOCUMENT 71236 12/11/85 COS LEF-52500 VENDOR SHIP TO LEEDS 8 NORTHRUP 1202 RICHARDSON DR4 SUITE 101 RICHARDSON* TX 75080 ELECTRIC PRODUCTION CONFIRMATION ONLY DO NOT DUPLICATE TYP S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 610 008 0251 6339 E312 1 CAT 010268-60-11-2-82-61 DRIVE 02 610 008 0251 8339 E312 MOTORS 03 610 006 0251 8339 E312 1 011261-06 CRANK ARM 8 LINKAGE 04 610 008 0251 6339 E312 ASSY On DRIVE ARM/20 ROD fhe City of Denton, Texas is tax exempt House Bill leference P 0 Number on all B / L, Shipments and Invoices )hipments are F 0 B City of Dhnton, or as indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St , Denton TX 76201 (or as Indicated on Purchase Order) 14480540E 4015040C Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/566 8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer DATE January 7, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT PURCHASE ORDER # 71460 EMCO Mfg Corporation for repair parts on a refuse truck RECOMMENDATION We recommend this purchase order to EMCO Mfg Corp in the amount of $10,500 00 be approved SU1441RY This order is for the purchase of a lift assembly complete for a side loading commercial refuse truck EMCO is the original manufacturer and the only source of this lift assembly BACKGROUND Purchase Order #71460 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Solid Waste Commercial Refuse Collection and Vehicle Maintenance FISCAL IMPACT 1985/86 Budge Funds for Vehicle Maintenace parts inventory Account #710-002-0580-8702 Respectfully submitted Rick Svehla Acting City Manager Pr ared b Name Tom D Shaw, C P 11 Title Assistant Purchasing Agent Approved Name Tom haw, P - Title Assistant Purchasing Agent 90 B TEXAS STREET P 0 NUMBER 71 460 VENDOR EMCO EBERLING MFG CORP P•O• BOX 1747 PLAINVIEW* TX 79072 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 DOCUMENT C14 SHIP TO VEHICLE MAINTENANCE CONFIRMATION ONLY DO NOT OUPLICATE. DATE /VENDOR NO 12/11/85 EMC49000 TYF ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 710 002 0580 8702 1 02024 MAST ASSY•/DEL* FEE CDNFIRMO+! 109500.0( he City of Denton Texas is tax exempt House Bill No 20 TfYrA~Cf10 n_n_ ,n_enn_n eference P 0 Number on all B/L Shipments and Invoices hipments are F 0 B City of Denton, or as indicated Send Invoices TO City of Denton, Accounts Payable 215E McKinney St, Denton TX 76201 (or as Indicated on Purchase Order) By Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/566-8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer DATE January 7, 1986 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT Purchase Order #71508 I T T Courier for the Lease and Maintenance for Computer Terminals RECOMMENRATION We recommend this purchase order to I T T Courier in the amount of $33,723 00 be approved SU144ARY This purchase order is for the annual lease and maintenance agreement for 44 terminals, printers and controllers used in the electronic data processing network for the City of Denton BACKGROUND Purchase Order #71508 PROGRANSj DEPARTMENTS OR GROUPS AFFECTED Data Processing FISCAL IMPACT 1985/86 Budget Funds Account #100-003-0017-8539 Respectfully submitted Rick Svehla Acting City Manager Pre red by Name Tom D Shaw C M Title Assistant Purchasing Agent Approved Name Title Tom D Shaw, C P M Assistant Purchasing Agent CITY OF DENTON, TEXAS ('01 B TEXAS STREET PURCHASE ORDER DENTON, TX 76201 P 0 NUMBER DATE /VENDOR NO DOCUMENT TYF 71508 12/13/85 C11 11178000 VENDOR SHIP TO I.T.T. COURIER DATA PROCESSING 4141 F3LUF LAKE CR. CONFIRMATION ONLY DALLAS, TX 75240 DO NOT DUPLICATE ***NOTE THIS PURCHASE ORDER SUPERSEDES P O # 71508 SENT 12-13-85 ITFU ArCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 100 003 0017 8509 11 MON LEASE 40 TERMINALS/PRINTRS 02 100 003 0017 8509 AND CONTROLLERS 03 11,00 003 0017 8509 11 MON MAINTENANCE 8 TERMINALS 8 04 100 003 0017 8509 CONTROLLER 05 100 003 0017 8509 11 MON LEASE OF 4 TERMINALS 06 100 003 0017 8509 10 MO MAINTENANCE PC CONNECTOR 07 100 003 0017 8509 10 MO MAINTENANCE 3 TERMINALS 08 100 003 0017 8509 FOR 12/85 - 9#186 The City of Denton Texas Is tax exempt House Bill No 20 Reference P 0 Number on all B/L Shipments and Invoices Shipments are F 0 B City of Denton, or as indicated Send Invoices TO City of Denton Accounts Payable 215 E McKinney St Denton TX 76201 (or as indicated on Purchase Order) REVISED P Direct Inquiries TO John J Marshall C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/566 8311 D/FW Metro 267 0042 29.315.0 1,320.0' 2,720.0 30.0 330.0 0 The City of Denton is an equal opportunity employer DATE January 7 1^q G CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Rick Svehla, Acting City Manager SUBJECT Purchase Order #71653 Southwest Electric for repair of 1250 horsepower motor RECOMMENDATION We recommend this purchse order number 71653 in the estimated amount of $15,000 be approved SU194ARY This order is for the emergency purchase of the repair of a 1250 horsepower electric motor used at the power plant Southwest Electric is the only known repair facility capable of handling a motor this size and able to meet our delivery requirements BACKGROUND Purchase Order #71653 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED- Electric Production Department FISCAL IMPACT. 1985/86 Budget Funds Account #610-008-0251-8339-E312 Maintenance of Generating Equipment Respectfully submitted Rick Svehla Acting City Manager Prep ed by Name Tom D halo, C P to Title Assistant wurcAasing Agent Approved Name m D Shaw, C P t4 Title Assistant Purchasing.Agent CITY OF DENTON, TEXAS 701 B TEXAS STREET PURCHASE ORDER P =NUM VENDOR SOUTHWEST ELECTRIC 4617-21 SOUTH AGNEW OKLAHOMA CITY, OK 73148 DATE 12/8 0/850 SOU49000 Of 1011RI C05 DENTON TX 76201 DOCUMENT SHIP TO ELECTRIC PRODUCTION CONFIRMATION ONLY DO NOT DUPLICATE TYPE 5 TEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT CHALMERVOLT 3580 15,000000 Ol 610 008 0251 8339 E312 I REPAIR 12ALLIS 50 HP/4000 02 610 008 0251 8339 E312 SIN 35515-2 ESTIMATE 03 610 008 0251 8339 E312 The City of Denton, Texas is tax exempt House Bill No 20 Reference P 0 Number on all B/L, Shipments and Invoices By Shipments are F 0 B City of Denton, or as indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 (or as indicated on Purchase Order) P.O. 159000.0 Direct Inquiries TO John J Marshall C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/566 8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer