1985-2570923L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9542
1 &
2
Friendly Chevrolet
$ 45,753
69
9542
3 &
4
Bill Utter Ford
68,988
00
9542
6 &
6a
Dower GMC
61,731
26
9542
7
Dave Krause Dodge
14,468
75
9543
All
Dentex Ford
56,598
00
9545
1
Bill Utter Ford
74,594
00
9545
2
Emco Mfg
45,422
40
9546
1
Lone Star Peterbilt
63,521
00
9546
2
G & H Mfg
14,575
00
9548
1
Barnett Assoc
16,710
00
9548
2
Texas Electric
18,580
00
9548
3 &
4
Poleline Electric
44,476
00
9552
All
Tekram of Texas
35,548
20
9553
1 &
2
A-Tec North
116,294
00
9553
3
Commercial Body
15,380
00
9559
All
Elgin B Robertson
17,875
00
9564
All
Colfax Creosoting Co
24,145
65
9565
All
Temple, Inc
26,660
00
PAGE ONE
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION I
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this ~a y of 1985
t
I D 0 4T- WART, MAYOR
CITY OF D NTON, TEXAS
ATTLST
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
PAGH TWO
RECOMMENDATION FOR BID #9542
ITEM
U NTITY
VENDOR
PRICE EA
EXTENDED TOTAL
1
1
Friendly Chevrolet
10,948
69
10,948
69
2
4
Friendly Chevrolet
8,701
25
34,805
00
3
5
Bill Utter Ford
9,506
00
47,530
00
4
12
Bill Utter Ford
10,729
00
21,458
00
5
Not pur
chased and Item 4 increased by
1 unit
6
4
Dower GMC 60" CA
10,263
47
41,053
88
6a
12
Dower GMC 84" CA
10,338
69
20,677
38
7
it
Dave Krause Dodge
14,486
75
14,468
75
TOTAL
190,941
77
DATE December 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9543 LOADER BACKHOE
RECOMMENDATION We recommend this bid be awarded to the lowest bid meeting
specification of Dentex Ford in the amount of $28,299 00 each
with delivery in 4 days Total bid $56,598 00
SU144ARY This bid is for the purchase of two loader backhoe units
They are motor pool replacements and will be assigned to
the Water and Sewer Field Service Department and Electric
Distribution Department
BACKGROUND. Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Water and Sewer Field Service and Electric Distribution
FISCAL IMPACT. 1985/86 Budget Funds 620-008-0461-9104 $12,729 00
610-008-0252-9230 $ 9,067 00
Motor Pool Replace 720-004-0020-8707 $34,802 00
$56,598 00
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
ame Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
J n J Marsha P M
itl Purchasing Agent
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DATE December 17, 1985
CITY COUNCIL REPORT
TO
FROM
SUBJECT
RECOMMENDATION
Mayor and Members of the City Council
Rick Svehla, Acting City Manager
BID #9548 DISTRIBUTION TRANSFORMERS
We recommend this bid be
bidder for each item
to Barnett Assoc
to Texas Electric
to Poleline
to Poleline
Item
1
150KVA
Item
2
750KVA
Item
3
300KVA
Item
4
500KVA
awarded to the lowest evaluated
@ $3,342 00 ea
@ 9,290 00 ea
@ 4,907 00 ea
@ 5,951 00 ea
$16,710 00
18,580 00
14,721 00
29,755 00
$79,766 00
transformers to
SUMMARY This bid is for the purchase of distribution
replace inventory stock
The lower price offered by Cummins Supply on
rejected because of an "all or none" clause
BACKGROUND. Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED.
Electric Distribution
Item 1 has been
in Cummins bid
FISCAL IMPACT 1985/86 Budget Funds Account Number 611-008-0252-9222
Respectfully submitted
P epared by
~ _
ame Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
am o rshall, C P M
Ti We rchasing Agent
Rick Svehla
Acting City Manager
--------------------------N------------------------------------------
CITY OF DENTON
M E M O R A N D U M
Y°
TO John Marshall, Purchasing Agent
T FROM Ernie Tullos, Assistant Director of Utilities
DATE December 2, 1985
SUBJECT Bid Number 9548
The Electric Distribution transformers on Bid 9548 have been evaluated
for total cost as follows
item Description
1
150 KVA PM
120/208 Trans
2
750 KVA PM
120/208 Trans
3
300 KVA PM
277/480 Trans
4
500 KVA PM
277/480 Trans
Quantity
Supplier
MFG
Unit Price
5
Barnett
HO
$3,342
00
2
Texas
Faytran
$9,290
00
Electric
Co
3
Poleline
MG
$4,907
00
5
Poleline
MG
$5,951
00
Total Price
$16,710 00
$18,580 00
$14,721 00
$29,755 00
Total $79,766 00
Note On item one, Barnett Supplier has been chosen instead of Cummins, referring
to note on page 2 of bid proposals "all or none" Cummins Supplier
A tabulation of the evaluation is attached
ET kn
DCC t945
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CITY OF DENTON
M E M O R A N D U M
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TO: Tom Shaw, Purchasing Agent
FROM: Ralph Klinke, Superintendent Electric Distribution
DATE: December 10, 1985
SUBJECT Bid Acceptance
Accept bid from A-Tec on Derrick/Live body and Aerial Device
Also accept Bid #9559, Sherman & Reilly, Inc , for Underground
Pulling Device
Accept 565, Temple, Inc , for Item 1 and Item 2
DATE December 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9564 WOODEN TRANSMISSION POLES
RECOMMENDATION We recommend this bid be awarded to the evaluated lowest and
best bid of Colfax Creosoting Co in the total amount of
$24,145 65
SUMMARY This bid is for the purchase of wooden transmission poles for
use by the Electric Distribution Department in the maintenance
and new construction of the electric transmission system These
poles are replacement of warehouse stock The long delivery
time quoted by the lowest bidder, Koppers, Inc , is not
acceptable
BACKGROUND Tabulation Sheet
PROGRANS DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution and Warehouse
FISCAL IMPACT 1985/86 Budget Funds for Electric Department inventory purchases
working capital Account Number 710-004-0582-8708
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
M i ohn J Marshal l,/C M
tle Purchasing Agent
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DATE December 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9565 ENCLOSURES AND SWITCHGEAR
RECOMMENDATION We recommend this bid be awarded to the lowest and best bid
of Temple Inc in the following amounts
Item 1 to Temple Inc for 20 units @ $648 00 each Total $12,960 00
Item 2 to Temple Inc for 2 units @ $6850 00 each Total $13,700 00
Total $26,660 00
SUMMARY This bid is for the purchase of electrical power connection
enclosures and padmount switchgear for the electric distribution
department
The price offered by Priester on Item 2 is an alternate bid
and does not meet specifications
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT 1985/86 Budget Funds Account #610-008-0252-9221
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
~-ZOO,
4m John J Marshall, C P M
itle Purchasing Agent
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