1985-2350923L
NO c
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law requires that certain
an expenditure or payment by the City in
$5,000 be by competitive bids, except in
calamity where it becomes necessary to
appropriate money to relieve the necessity
to preserve the property of the city, or
protect the public health of the citizens
contracts requiring
an amount exceeding
the case of public
act at once to
of the
it is
of the
case of unforeseen damage to public property,
equipment, and
citizens, or
necessary to
city, or in
machinery or
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
70425
Xerox Corporation
17,002
44
70426
Xerox Corporation
19,691
04
70430
Xerox Corporation
19,416
00
70718
IBM, Inc
34,236
00
70719
IBM, Inc
110208
1
00
70720
IBM, Inc
55,867
68
70806
Xerox Corporation
14,067
00
70903
Joann Cohagen
14,985
06
71014
Floyd Smith
24,885
00
SECTION II
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
PAGE ONE
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the 19th day of November, 1985
i
I 0 STEW AM, MAYOR CIT OF D NTON, TEXAS
ATTEST
4~2~
CHARL
OT
TE ALLEN
TY SECRETARY
, CI
CITY
OF
DENTON,
TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
~//i
PAGE TWO
CITY OF DENTON, TEXAS -7 ~y~
901 B TEXAS STREET PURCHASE ORDER DEN40N, TX 762
P 0 NUMBER DATE /VENDOR NO DOCUMENT TYI
1 4-
VENDOR SHIP TO
A i of CLIR ~URAT1t.N IY , it 14 1uN
N.J. r „x 11 v&a r I)i lL MLL IV1NC.
.✓1NTA AI A• CA dJl ti.\ 1~ a11'- t
It l 1.)Lt.TUN, 1" Ib,J l
oid'o/ /Qys sPAL- b'y ~r4~twte'tI& #ts
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
I. 71. J114 ..d. 87 1 lu f£, t-r A.L I>U1 l.hI)t rlYMI.C NT.. 17.0 ...4
'1 ' 711 004 9582 8701 1=Y 4) NAY141 NT w l 1 - .e24
,
, ,
The City of Denton, Texas Is tax exempt House BIII No 20 Ti, I At F UH . t
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as Indicated By
i
R R Number Items Received Date Voucher Number Amount
901B TEXAS STREET
P 0 NUMBER
70806
VENDOR
XEROX CORPORATION
P.O. BOX 11985
SANTA ANA9 CA
92711
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON TX 76201
DATE/VENDOR NO DOCUMENT
10/30/es S16
XER46000
SHIP TO
CITY OF DENTON
CENTRAL STORES
901-8 TEXAS STREET
DENTON9 TX 76201
TYF
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01 710 004 0582 8701 12 LEASE/PURCHASE PAYMENTS 811- 149067.0(
02 710 004 0582 8701 22 OF 60 FOR 1986FY MODEL 1075
03 710 004 0582 8701 SRNC55111334
The City of Denton, Texas is tax exempt House Bill No 20
Reference P 0 Number on all B/L Shipments and Invoices
Shipments are F 0 B City of Denton or as indicated By
Send Invoices TO
City of Denton Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
4.067.0(
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
DATE November 19, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #70426 XEROX CORP $19,691 04
RECOMMENDATION We recommend that this purchase order be approved for the
lease/purchase payments for the 9500 Xerox located in
Central Stores
SUMMARY This 9500 Xerox machine is used for the printing/duplicating
of long run large agenda, bids, etc for the City This
machine is used by all departments The long run per copy
cost is less than on smaller machines
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
All departments printing and duplicating of in-house
usable forms
FISCAL IMPACT There is no fiscal impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
N Joh J Marshall, C P M
~tle Surchasrng Agent
Approved
ame ~ n Marshall, C P'M
title Purchasing Agent
CITY OF DENTON, TEXAS ~
901 B TEXAS STREET _ „ PURCHASE ORDER DENT11 .Ix a O
P 0 NUMBER DATE /VENDOR NO DOCUMENT
lJ'i>/u o1,
4ti0U0
VENDOR SHIP TO
Aiau, L.rY 1-0 011,1ruta
es_ ,,Nrk,L z2f.k ,
L -u Ic AA. 41hL,1
IX /u601
TYP
Afede/ Mo Sr# lisps ^d/5~295 ' i6Va,9X
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
71
+
34 J7.1
1 4 'AM Ar r,L Nu
(.HAa l,v
' Il
J1♦
] 7_ !1731
Y)JJ 11.PY/JUPLII-HI TAG
7l
+
i 837,j1
PItYM N f j 44 - a to U7
J
1 > s C u .
The City of Denton Texas is tax exempt House Bill No 20
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as Indicated By
I R R Number I Items Received I DatE I Voucher Number I Amount
DATE November 19, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #70430 XEROX CORP $19,416 00
RECOMMENDATION We recommend this purchase order for the maintenance of all
Xerox equipment owned or being purchased by the City be
approved
SUMMARY This purchase order is for the on-call continued maintenance
and upgrade of all Xerox owned or being purchased by the City,
as indicated on the attached
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
All City Departments & Divisions
FISCAL IMPACT There is no additional impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
Na "_Jo -J `Marshall , C P M
T t1e rchasing Agent
Approved
e J` -Mars ha11, C P M
Title , urchasing Agent
CITY OF DENTON, TEXAS -7 D c.) 3
901 B TEXAS STREET PURCHASE ORDER DENTON TX 76201
P 0 NUMBER DATE /VENDOR NO DOCUMENT
t J • ~ u
VENDOR SHIP TO
K it cLir 'r J-41,1
5 t 1 i Ni aAL oTL} L.,
i 4 4, , f .1'u T RAJ J{Z hl.I
rL ,LwIL:„ [A 7e 1
TYPI
ITEM
ACCOUNT NUMBER
UNITS
NUMBER
DESCRIPTION BID NO
LINE AMOUNT
l
!i
u7 'f
t
INL,41HJ ( UNP ti.~NL... 1 i 22 F L1
z)7 JI /
x _
a L U J
~,.Aao)-IwI "bu
I i J
4
w r S 4
o/ a 1
♦
7 J w J
k n L 4 J- 12" .0 1 ,c~¢'4A<.,.e GfP~a
1• j j.
i
/1
UJ+
L S
n/USJ
t_
fJ4c.
u1,,. LiJ-1•d J..J ~R'c,
l.v,
JJ
/iJ
UV
t'O'
at Ua/
Iti
tU7J
J,4a LJJ-f11 J..4
<.7
b
1J
U.
U u..
07ul
i~
1JIJ
..i iL '1U7 f7..
L,77
fJ
'Ii
uk)
J 4-
at)1
4aUJ
Jkf.bo rUVidbS
7.tu...
I-
/11
u)•
v.J
dfJl
1
tj")
J12fiL4J-JJJ77
i
The City of Denton Texas is tax exempt House BIII No 20 1 L '
Reference P 0 Number on all B%L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as Indicated By
R R Number Items Received Date ' Voucher Number Amount
DATE November 19, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #70718 IBM, Inc $34,236 00
RECOMMENDATION We recommend this purchase order be approved for the
continuation of the software rental for the 1986 fiscal
year
SUMMARY This purchase order is for the software rental for the total
1986 fiscal year This is a combination of all the software
rentals from IBM into one purcahse order for this year
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Data Processing
FISCAL IMPACT Budgeted Item No additional impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
me ohn J Marshall, C P M
itle Purchasing Agent
Approved
John J Marshall, C P M
itle Purchasing Agent
CITY OF DENTON, TEXAS `R
901 B TEXAS STREET - ..p PURCHASE ORDER DEN ON TX T M
P 0 NUMBER DATE /VENDOR NO DOCUMENT
[it:»JJO
VENDOR SHIP TO
11' CITY LP UL_NL )Nr
AT .J '_it 1-IHM DATA PRL(.L jS IN+
P. J. IU'C J4 )',,21 13. 4-0 L:A. T MCKINNLY 4T.
iA Ja2J4 DENTLNs IX 7UcJL
V
TYP
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
j1 10a o~ 1 3„11 final 12 MN yYSTFMa SOFFWA14L vORT NLkUL P,4r,. u.C
The City of Denton Texas Is tax exempt House Bill No 20
Reference P 0 Number on all B / L Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated
By
TOTAL f UR P•(].
J49? f,
DATE November 19, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT Purchase Order #70719 IBM Inc $11,208 00
RECOMMENDATION We recommend this purchase order be approved for the
continued rental of two printers and a print train
for the 1986 fiscal year
SUMMARY This is a one source rental of two printers and one print
train for the next year The equipment is for an indefinite
period of time, but under present conditions, would continue
throughout the next fiscal year
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Data Processing
FISCAL IMPACT Budgeted Item There is no additional impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
/-1
fw J K J 'Marshall, C P M
/Tle ,./Purchasing Agent
Approved
m 6hn J Marshall, C'P M
Titl Purchasing Agent
901 B TEXAS STREET _
P 0 NUMBER
x011
VENDOR
Io 1
%r7 ti J f ' 04M
1'.L. nK 440 1d1
UM1LI 1 . Tw a 14
CITY OF DENTON, TEXAS I
PURCHASE ORDE ~ r~ }x 76201
DATE /VENDOR NO DOCUMENT
10/24/85 `,11
LIL5500C
SHIP TO
CITY Gf DLNTUN,
UArA Pk0CLSa1NG
124-6 EA:,T MCKINNEY Sr.
UCNfUNv fX 76241
TYP
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNI
91 100 005 i "f l d'309
01 loo 003 0017 8809
12 NUN 14LNTAL 2 P1111NiLkJ
12 MUN RENTAL LF PRINT TkA1N
2.21..E
The City of Denton Texas is tax exempt House Bill No 20 TurAL rC111 P.O. 11,2 .
Reference P 0 Number on all B / L Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated By
DATE November 19, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER 1170720 IBM, INC $55,867 68
RECOMMENDATION We recommend this continuation of the maintenance program for the
next year on the IBM equipment at the Data Processing Department
located at 324-8 E McKinney St for $55, 867 68
SUMMARY This is for the on-call maintenance of all the equipment
operated by the Data Processing Department for the City
of Denton We have the Maintenance Contract consolidated
for all equipment this year which makes for the single large
account
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Data Processing & All Other Departments
FISCAL IMPACT Budgeted Items No additional impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
e J6hn J Marshall, C P M
L ' itle Purchasing Agent
Approved
Mtlee / Alin J Marshall, C P M
/ Purchasing Agent
901 B TEXAS STREET
P 0 NUMBER
7U ~ U
VENDOR
V{N
Al IN J•F l\HN
P.t i Y '4 0411
i,1LLIu SA 15.')4
CITY OF DENTON, TEXAS -7`Q-7
PURCHASE ORDER DENTON TX 76201
. ,`&wwp~& r .bs
-DATE/VENDOR NO DOCUMENT
1UI14/y5 X11
iLLboUJO
SHIP TO
( ITY OF JLNTIINs
DATA I-LIiCLbSLNV
J24-0 LAST M(.KLNNLY ST.
O~NTUN. Tx 7b2o1
TYPi
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
Cl 100 0)4 0011 6341 12 MUN MAINTLNANCL IHM LQUIPULNT SLs 6c. I.0
The City of Denton Texas is tax exempt House Bill No 20 ^TU TAt f+i.'2 i'.U. 55s Oe 7,
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated By
DATE November 19, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #70903 JOAN COHAGEN
RECOMMENDATION We recommend this Purchase Order #70903 be approved in
the amount of $14,985 06
SUMfMRY This purchase order is for the rent of 326 E McKinney, Data
Processing and Personnel, for the months of October, November
and December at $4,995 00 per month The contract will be
re-negotiated after the December payment has been made The
contract establishing the amount has been approved by Council
BACKGROUND Purchase Order #70903
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Rental of Buildings, Personnel and Data Processing
FISCAL IMPACT 1985/86 Budget Funds Account #100-003-0002-8518
Respectfully submitted
Rick Svehla
Acting City Manager
Pre aree d by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
71 n Marshll, C P M
e ` ur
chasing g Agent
CITY OF DENTON, TEXAS
90191 TEXAS STREET PURCHASE ORDER
P 0 NUMBER
VENDOR
+ f ~ tAGf r1
7 AK
T fa+ I X /O" >i
DATE /VENDOR NO
t ~ 1rrA'11~ >
L t 1'Wnq y~
DENTON, TX 76201
DOCUMENT
SHIP TO
f ~a , t t Al
47 I k t0 , 1. L
uC. + t i J 1t L'C r
I
TYI
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
C 030" T,tTt
I
I
4914TfIS ui Nt/ + I' tP F V
t n. 111,.o
The City of Denton, Texas Is tax exempt House Bill No 20 T1 r ~L r t .
Reference P 0 Number on all B/L, Shipments and Invoices -
Shipments are F 0 B City of Denton or as indicated By
R R Number Items Received Date Voucher Number Amount
DATE November 19, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #71014 FLOYD SMITH
RECOMMENQATION We recommend this purchase order in the amount of
$24,885 00 be approved
SUMtMRY This purchase order is for the construction of a concrete riprap
retaining wall on the drainage channel at Woodrow Wilson School
The project includes all materials and labor to complete a 280'
chantiel The price was established as per terms of the contract
Bid #9462
BACKGROUND Purchase Order #71014
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Drainage program as scheduled by Engineering Department
FISCAL IMPACT 1985/86 Budget Account #432-002-0010-9105-SI21
Respectfully submitted
Rick Svehla
Acting City Manager
Pr ared by
Name Tom D Shaw, C P M
Title Assist Purchasing Agent
Approved
-C /i
N g J 4arsha ,
1 le -Purchasing Agent
901 B TEXAS STREET
P 0 NUMBER
71 014
VENDOR
FLOYD GLENN SMITH
P.U. BOX 1781
DENTON, TX 76201
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON TX 76201
DATE /VENDOR NO DOCUMENT
11/12/85 PUBLIC UORKS
SMI53U00
SHIP TO
TY
ITEM
ACCOUNT NUMBER
UNITS NUMBER
DESCRIPTION BID NO LINE AMOUN
01 432
002 0010 9105 SI21
1 CONCRETE
RIPRAP AS REQUIRED ON 24,885.0C
02 432
002 0010 9105 SI21
THE CHANNEL AT WOODROW WILSON
03 432
002 0010 9105 S121
SCHOOL
810#9462
The City of Denton, Texas Is tax exempt House 8111 No 20 TOTAL FOR P.O. 24,885.00
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated By ~lL Zti<<(
Send Invokes TO
City of Denton, Accounts Payable
215 E McKinney St, Denton TX 76201
(or as indicated on Purchase Order)
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer