1985-2160923L
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
NO
That the numbered items in the following numbered bids for
materials equipment, supplies, or services, shown in the "Bid
Proposals?' attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO
VENDOR
AMOUNT
9526 All
9534 All
9537 All
SECTION II
Nicol Scale
Trans-Tex Supply
Mega Equipment
36,246 64
13,353 75
145,974 00
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
PAGE ONE
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 5th day of November, 1985
ATTEST
LO' AL 'N, CITY E Y
Y OF ENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
PAGE TWO
DATE November 5, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9526 MOTOR TRUCK SCALE
RECOMMENDATION We recommend this bid be awarded to the lowest evaluated
bidder of Nicol Scale in the amount of $36,246 64 The
bid offered by Cardinal Scale ($458 64 less) did not include
required information for a proper evaluation, did not indicate
an expandability of the printer memory, or a battery powered
back-up system
SUMMARY This bid is for the purchase of a 50 tone pit scale with data
center, with printer, and scale transfer office The bid
includes all materials and labor for installation The scale
will be used at the landfill in an effort to more fairly and
equitably administer the landfill use rates
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Landfill Operations
FISCAL IMPACT 1985/86 Landfill Development Bonds
Respectfully submitted
Rick Svehla
Acting City Manager
7 P ared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
ILGi ~t.--
N I n J Marshall , C P A
T le Purchasing Agent
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DATE November 5, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9534 WATER METER BOX/VALVE BOXES
RECOMMENDATION We recommend this bid be awarded to the lowest responsible
bidder of Trans-Tex Supply in the amount of $13,353 75
SUMMARY This bid is for the replacement of warehouse stock for water
meter boxes and valve boxes The quantities are estimated
to last approximately 3-4 months
BACKGROUND Tabulation Sheet
PROGRAMS DEPARTMWS OR GROUPS AFFECTED
Warehouse Operations and Water and Sewer Field Services
FISCAL IMPACT Working Capital Account #710-004-0582-8709
Respectfully submitted
Rick Svehla
Acting City Manager
Pr~ red by
Name Tom Shaw, C P M
Title Assistant Purchasing Agent
Approved
e/ J hn J Marshall, C P M
tle Purchasing Agent
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DATE November 5, 1985
CITY COUNCIL REPORT
TO
Mayor and Members of the City Council
FROM
Rick Svehla, Acting City Manager
SUBJECT
BID #9537 FRONT END LOADERS
RECOMMENDATION
We recommend this bid be awarded to the lowest responsible bidder
meeting specifications of Mega Equipment in the amount $72,987 00
each for two John Deere 644D loaders Total bid award is $145,974 00
SUMMARY
This bid is for the purchase of two rubber tired front end loaders
for use by the Street Department These units are motor pool
replacements for two Case W-18 units purchased in December of 1980
The bid offered by Case Power and Equipment in the amount of
$70,803 00 each for the Case W-30 did not include the three year
warranty requested and does not have the dump height clearance
equal to the John Deere The City of Denton has also experienced
an unacceptable amount of service problems and down time associated
with the W-18 Case loaders now in service
Jonn Deere offers a 36 month full warranty where as the Case only
offers a 12 month full warranty plus 12 additional months on the
BACKGROUND
engine only
Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED.
Street Department
Vehicle Maintenance
FISCAL IMPACT A One of these units will be funded as a portion of the lease/
purchase package for fleet equipment acquisition
B One unit will be funded by motorpool replacement funds paid
in against the two lKespectfully submitted
Rick Svehla
Acting City Manager
Pr
Name Tom Shaw, C P M
Title Assistant Purchasing Agent
Approved
N m e\ oh J n Marsha `-PST
le Purchasing Agent
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