1985-2090923L
NO ~1/
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OE STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law requires that certain contracts requiring
an expenditure or payment by the city in an amount exceeding
$5,000 be by competitive bids, except in the case of public
calamity where it becomes necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or it is necessary to
protect the public health of the citizens of the city, or in
case of unforeseen damage to public property, machinery or
equipment, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$10,000, and
WHEREAS, Section 2 09 of the city Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
70133 American Management $31,500 00
Systems, Inc
SECTION II
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PAGE ONE
PASSED AND APPROVED this the 15th day of October, 1985
/ , " 6.~ I H TEWA , MAYOR
CI Y OF DE TON, TEXAS
ATTEST
244 4 CHARLOTTE ALLEN, CITY SECRETARY--
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY 6(QL / Ydaitw
PAGE TWO
DATE October 18, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT PURCHASE ORDER #70133 AMERICAN 14ANAGEMENT SYSTEMS, Inc
RECOMMENDATION We recommend this emergency one source item on this purchase
order for maintenance on LGFS Software for the Data Processing
Department be approved for one year at $31,500 00
SU144ARY This amount includes all the update of the software and any
new portions or additions This is maintenance that has been
continued and approved each year since we put the LGFS in
service on our IBM computer This is software designed for and
used by governmental entities, and covers several facets of the
governmental records
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Data Processing, Accounting, Customer Service, Purchasing,
Materials Management, Library, etc
FISCAL IMPACT Buuqet Account #100-003-0017-8521
There is no additional impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
n Marshall, C P M
T le urchasing Agent
Approved
"h6 J' Marshall, C P M
tle Purchasing Agent
CITY OF DENTON, TEXAS
9018 TEXAS STREET PURCHASE ORDER DENTON TX 76201
P 0 NUMBER DATE6,YYVg95SNO Sit DOCUMENT
7016)
AME42000
VENDOR SHIP TO
AMCRICAN MANAGCMCNT SYSTEMsI CITY OF UtNTUN.
1777 NORTH KENT ST DATA PROCESSING
ARLINGTONs VA 22209 324-0 EAST MCKINNEY ST.
DENTUN. TX 76201
TYF
ITEM
ACCOUNT NUMBER
UNITS NUMBER DESCRIPTION BID NO
LINE AMOUN
01 100
003 0017 6521
1 YEAR MAINTENANCE CONTRACT AMS
31.500.OC
02 100
003 0017 13521
F01Z LGF , SYSTLM
The City of Denton, Texas is tax exempt House 8111 No 20
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton or as Indicated By
Send Invoices TO
City of Denton Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
TOTAL FOR P.O. 319500.00
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
F