1985-1890046L
NO /89
AN ORDINANCE AMENDING VARIOUS SECTIONS OF ARTICLE III OF CHAPTER 2
OF THE CODE OF THE CITY OF DENTON PROVIDING FOR PURCHASING
PROCEDURES, AUTHORIZING THE EXPENDITURE OF FUNDS FOR ALL BUDGETED
ITEMS NOT EXCEEDING TEN THOUSAND DOLLARS ($10,000 00) BY THE CITY
MANAGER, PROVIDING FOR ALL CONTRACTS CALLING FOR THE EXPENDITURE
OF TEN THOUSAND DOLLARS ($10,000 00) OR MORE TO BE APPROVED BY THE
CITY COUNCIL, REPEALING ALL ORDINANCES IN CONFLICT, AND DECLARING
AN EFFECTIVE DATE
THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS
SECTION I
That Sections 2-34, 2-35, 2-36, 2-37 and 2-38 of Article III
of Chapter 2 of the Code of the City of Denton, Texas are hereby
amended so that hereafter said Sections shall be and read as
follows
Section 2-34 Emergency Purchase by Purchasing Agent
(a) Should an emergency arise in any department requiring the
immediate purchase of an article, service or thing involving an
expenditure of Ten Thousand Dollars ($10,000 00) or less, the
department head shall immediately report the emergency to the
Purchasing Agent, who with the approval of the City Manager, may
immediately solicit bids by telephone or otherwise and award such
order to the lowest and best bidder for immediate delivery
Section 2-35 Purchases Based on Value-Procedures
(a) No standard procedure shall be required for purchases under
one Thousand Dollars ($1,000 00), in value, provided however, the
Purchasing Agent shall in all cases reasonably satisfy himself in
every instant that such purchases are made at the lowest possible
evaluated cost to the City The Purchasing Agent may authorize all
department heads to make purchases under Fifty Dollars ($50 00)
(b) All purchases in an amount between one Thousand Dollars
($1,000 00) and Ten Thousand Dollars ($10,000 00) shall be made by
the Purchasing Agent, after giving reasonable notice and
opportunity for competitive bidding, by soliciting verbally, by
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telephone, by telegraph or letter as he may determine, not less
than three (3) proposals, in the event that three (3) independent
vendors are available, and if less than three (3) vendors are
available, then the Purchasing Agent shall secure such bids as
will, in his judgment, insure that the City is purchasing the
article, service or thing desired to be purchased at the lowest
possible evaluated cost to the City
In the event that there are no standard specifications for the
article, service or thing to be purchased, the Purchasing Agent
shall prepare specification, where practical, subject to the
approval of the City Manager
The Purchasing Agent snall have the authority to award
purchases in an amount between One Thousand Dollars ($1,000 00)
and Ten Thousand Dollars ($10,000 00) to the lowest and best
bidder with the approval of the City Manager The City Manager
shall have authority to authorize expenditures without the
approval of the City Council for all budgeted items not exceeding
Ten Thousand Dollars ($10,000 00)
Section 2-36 Purchases over Ten Thousand Dollars
All purchases of Ten Thousand Dollars ($10,000 00) or more,
including those for current budgeted supplies and expenditures,
shall be made by the Purchasing Agent in response to sealed bids
received by him and based upon specifications therefore approved
by the City Manager, the original of which shall be filed in the
Purchasing Office for use and inspection by the public
The notice inviting bids on any article, service or thing,
together with the specifications, shall be posted on a bulletin
board provided for that purpose outside of the Purchasing Office
and in the Municipal Building of the City
In addition to posting the invitations to bid on said bulletin
board, the Purchasing Agent shall send out invitations to bidders
by letter, telephone or telegraph, and he shall cause such
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invitation to bid to be published in the official newspaper of the
City not less than two (2) times
The invitation for competitive bids shall fix a definite date
for which the bid will be opened which shall not be less than seven
(7) days from the date of the second publication of such invitation
in the official newspaper of the City
The sealed bids shall be received in the Office of the
Purchasing Agent and opened by him at the advertised time, and the
Purchasing Agent shall tabulate the bids and make a recommendation
to the City Manager as to the lowest and best bid
All expenditures of more than Ten Thousand Dollars ($10,000 00)
shall be approved by the City Council, and the City Council may
accept the lowest and best bid, or may reject all of the bids and
authorize the Purchasing Agent to readvertise if none of the bids
are satisfactory in the opinion of the Council
All invitations to bidders shall state that the City reserves
the right to reject any and all bids
Purchases, as used herein, does not include the personal
services
Section 2-37 Purchases from Bond Funds
(a) The procedures specified in this Chapter for purchases
shall be followed for all purchases, regardless of amount,
involving contracts for the purchase of annual requirements and
purchases from bond funds, and all procedures for purchases of
more than Ten Thousand Dollars ($10,000 00) shall be governed by
the Laws of the State of Texas relating thereto, the Charter and
Code of the City of Denton.
Section 2-38 Personal Service Contracts
(a) All contracts for personal or professional services
calling for an expenditure of Ten Thousand Dollars ($10,000 00) or
less, may be authorized by the City Manager without the approval
of the City Council All contracts for personal or professional
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services calling for an expenditure of more than Ten Thousand
Dollars ($10,000 00) must be submitted to the City Council for
approval
(b) All contracts for personal or professional services of Ten
Thousand Dollars ($10,000 00) or less shall be on form contracts
or contracts prepared and approved by the City Attorney
(c) All contracts for personal or professional services of Ten
Thousand Dollars ($10,000 00) or more shall be prepared by the
City Attorney or approved by the City Attorney if prepared by
someone other than the City Attorney
SECTION II
All provisions of any ordinance of the City of Denton or
provisions of the Code of ordinances in conflict herewith are
hereby repealed
SECTION III
This ordinance shall become effective from and after its date
of passage, and it is so ordained
PASSED AND APPROVED this the tz day of
OF
ATTEST
-%M&,D
CRLOT L EN, CITY SECRETA Y
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY /,444 4 2Jf,;rAC l/
, TEXAS
1985
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