1985-1810923L
NO 9E&
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the Council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
9432A
All
E7ecto Corporation
$
8,664
00
9511
All
Cummins Supply
$
8,800
00
9514
All
Dr Pepper Bottling Co
$
11,975
00
9515
1
Goldwaites of Texas
$
6,622
00
9515
2
Chemical & Turf Specialties
$
6,879
00
9516
All
Motorola Communication
$
6,250
00
9517
All
Bowie Industries, Inc
$
4,624
00
9518
All
Wickham Supply, Inc
$
12,146
35
SECTION II
That by the acceptance and approval of the above numbered items
of the submitted bids, the City accepts the offer of the persons
submitting the bids for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the
terms, specifications, standards quantities and for the specified
sums contained in the Bid Invitations, Bid Proposals, and related
documents
PAGE ONE
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance,
and awarding of the bids, the City Manager or his
representative is hereby autnorized to execute
contract which shall be attached hereto, provided that
contract is in accordance with the terms,
specifications, standards, quantities and specified s
in the Bid Proposal and related bid documents herein
accepted
SECTION IV
approval,
designated
ums contained
the written
the written
conditions,
approved and
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes the
expenditure of funds therefor in the amount and in accordance with
the approved bids or pursuant to a written contract made pursuant
thereto as authorized herein
SECTION
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 17th day of September, 1985
A
IC
D
0
STEW
YOR
OF
D
TON,
TEXAS
ATTEST
CHARLOTTE ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
PAGE TWO
DATE September 10, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9432A MATERIAL HANDLING TRUCK BED
RECOMMENDATION We recommend this bid be awarded to the Ejecto Corp in
the amount of $8,664 00
SU14MRY This bid is for the purchase of an EJecto truck bed This unit
is resigned to handle asphalt, chat screenings and sand for
application to streets and bridges The truck to go under this bed
is currently in the motor pool
The Council authorized the purchase of one of these units in
April of this year The unit has been very successful and we
are requesting permission to purchase a second unit
BACKGROUND Tabulation Sheet - Ejecto Corp has agreed to honor this April
bid price
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Street Department/Motor Pool
FISCAL IMPACT 1984-85 Budget Funds Account #100-002-0031-9104
Street Department Capital Improvements Motor Pool Equipment
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
NamZ~ Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
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itl Purchasing Agent
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DATE September 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9511 LOADBREAK ELBOWS
RECOMMENDATION We recommend this bid be awarded to the lowest responsible
bidder of Cummins Supply in the amount of $22 00 each for
a total of $8,800 00 with delivery in 4-6 weeks
SUMMARY This bid is for the purchase of 15 KV Loadbreak Elbows for use
by the Electric Distribution Department This order is for
the replacement of warehouse stock and the quantity is estimated
to last 60 to 90 days
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Warehouse Inventory and Electric Distribution Dept
FISCAL IMPACT Working Capital Inventory Account #710-004-0598-8708
Respectfully submitted
Rick Svehla
Acting City Manager
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Title Assistant Purchasing Agent
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DATE September 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9514 SOFT DRINKS FOR THE 1986 BUDGET YEAR
RECOMMENDATION We recommend this bid be awarded to the low bidder,
Or Pepper Bottling Co , at the estimated total of $11,975 00
SUIVARY This bid is for the purchase of soft drinks for the Parks &
Recreation Department for sale during the 1986 Budget Year
We received only two bids as in the past We estimated the
purchase quantity and find that Or Pepper is the low bidder
by item and on the estimated total
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Parks & Recreation Department
FISCAL IMPACT There will be no additional impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
Na 9fdr oin J Marshall, C P M
T tle purchasing Agent
Approved
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Y le urchasrng Agent
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DATE September 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9515 MOWER & OFFROAD VEHICLE
RECOMMENDATION We recommend this bid be awarded as listed
Item 1 - Riding Mower to the lowest bidder, Goldwaites, in the amount of
$6447 00 plus $175 00 for an air ride seat
Item 2 - Off Road Vehicle to the lowest bidder meeting specification of
Chemical and Turf in the amount of $6879 00
SUMMARY This bid is for the purchase of a 52" cut riding mower for
the Parks Department and an off road vehicle also for the
Parks Department Both vehicles will be used in the
maintenance of the parks and right of ways
The lower bid offered by Goldwaites does not have the
engine size, handling capacity or bumpers as requested
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Parks & Recreation Department & Motor Pool
FISCAL IMPACT Budget Funds Account #100-003-0064-9106
Respectfully submitted
Rick Svehla
Acting City Manager
7P area by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
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DATE September 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9516 RADIO CONSOLE
RECOMMENDATION We recommend this bid be awarded to the single bidder,
Motorola Communications, in the amount of $6,250 00 with
delivery in 70 days
SUM14ARY This bid is for the purchase of an 8 channel console radio
for installation at the Service Center Central Dispatching
will eventually be relocated from the basement of City Hall
to the Service Center Complex
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Central Dispatching
FISCAL IMPACT 1984-85 Budget Funds Account #610-008-0253-9227
Electric Metering and Substation Radio Equipment
Respectfully submitted
Rick Svehla
Acting City Manager
Prepared by
Name lom o Shaw, U N M
Title Assistant Purchasing Agent
Approved
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DATE September 17 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9517 BOOM SPRAYER
RECOMMENDATION We recommend this bid be awarded to the lowest and best
evaluated bidder, Bowie Industries, Inc for the alternate
bid of $4,624 00
SUMMARY This bid was sent to several prospective vendors We
received four bids and three alternate bids After careful
evaluation with the Parks Department, we find the best buy
is the alternate bid from Bowie Industries at $4,624 00
This bid also includes a 150 gallon tank rather than a
100 gallon tank
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Parks & Recreation Department
FISCAL IMPACT There is no impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
Pre ared by
Name Tom Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name Jo nl1 C P M
Tit Purchasing Agent
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DATE September 17, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Rick Svehla, Acting City Manager
SUBJECT BID #9518 IRRIGATION SUPPLIES
RECOMMENDATION We recommend this bid be awarded to the low and only bidder
for this project, Wickham Supply, Inc of Irving, Texas, at
a total of $12,146 35
SU194ARY This bid was sent to four known vendors for this type supplies
We received two replies, one no bid and the other from Wickham
The price bid, based on our last bid purchase, was about what
we estimated the cost to be
BACKGROUND Tabulation Sheet
Memo from Parks Department
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Parks & Recreation Department
FISCAL IMPACT There is no additional impact on the General Fund
Respectfully submitted
Rick Svehla
Acting City Manager
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it Purchasing Agent
Approved
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