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1985-1791195L NO AN ORDINANCE AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DENTON AND PAUL A REAUME ASSOCIATES - PARA INCORPORATED FOR PROFESSIONAL SERVICES RELATIVE TO THE EXECUTIVE SEARCH FOR CANDIDATES FOR THE CITY MANAGER, AND DECLARING AN EFFECTIVE DATE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I The Mayor and City Secretary are hereby authorized to execute and attest an agreement between the City of Denton, and Paul A Reaume Associates - PARA Incorporated providing for professional services relative to the executive search for candidates for the City Manager under the terms and conditions contained in said agreement which is attached hereto and made a part hereof SECTION II. The expenditure of funds 1s hereby authorized in the amount of Twelve Thousand Dollars ($12,000 00) plus expenses SECTION III That this ordinance shall become effective immediately upon its passage and approval JL PASSED AND APPROVED this the Ay day of 1985 Ay ARD 0 TEWA MAYOR rCIT-t OF DE TON, TEXAS ATTEST CHARLOTTE ALLEN, CITY SECRET CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS ' I BY A G R E E M E N T 7'4- THIS AGREEMENT made and entered into this ~ day of 1985, by and between the City of Denton, a municipal co porat on of the State of Texas, with office at 215 East McKinney, (hereinafter referred to as the "City") and PAUL A REAUME ASSOCIATES - PARA Incorporated, 100 Waukegan Road, Lake Bluff, Illinois 60044 (hereinafter referred to as the "Consul- tant"), WITNESSETH WHEREAS, the Consultant has submitted its proposal to the City which is incorporated herein as "Exhibit A," for its providing services incident to the recruitment of Candidates for the position of City Manager, and, WHEREAS, the City has determined to accept said proposal and both parties desire to enter into an Agreement incident thereto, and, WHEREAS, those parties executing this Agreement on be- half of both the City and the Consultant have the necessary authority to do such NOW, THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Consultant as fol- lows FIRST The contractual documents, in addition to this Agreement, shalt be the proposal submitted to the City by the Consultant, which are attached hereto as "Exhibits A" and "B" and which are incorporated herein SECOND On the date of execution of this Agreement, the Consultant shall undertake to provide the services incident to the recruitment of Candidates for the position of City Manager as further specified in "Exhibit A", the Consultant to perform said recruitment services in accordance with the terms and provi- sions of this Agreement THIRD. The professional fee payable to the Consultant will be a fixed fee of $12,000. The City shall also reimburse Consultant for all travel, lodging, meals, postage, stationery, printing, photocopy, local and long distance telephone and related incidental expenses incurred in behalf of the City throughout the recruitment assign- ment Expense reimbursement is estimated to approximate $4,000 * See Below Such professional fee and expense reimbursement shall be paid Consultant by the City in the following manner Based upon the professional fee of $12,000, one-third shall be payable upon Consultant's completion and the City's approval of the Recruit- ment Profile, one-third shall be payable upon Consultant's presentation of Candidates recommended for personal interviews, the final billing for the balance of the total professional fee due shall be submitted following the City's appointment of a Candidate to the position of City Manager Billings for expense reimbursement shall be submitted on a similar schedule, verifying costs and expenses incurred Said billings shall be paid by the City within thirty days after receipt FOURTH This Agreement shall remain in full force and effect until such time as a Candidate, acceptable to the City is found, unless terminated in accordance with Paragraph FIFTH FIFTH The City may terminate this Agreement by pro- viding a written notice of termination to the Consultant at least ten (10) days in advance of the effective date of said termina- tion Should this Agreement be terminated, the City shall reim- burse Consultant for actual time and expenses (as described in "Exhibit B") incurred as of the effective date of termination, such reimbursement to be paid within thirty days of Consultant's submission of detailed fee and expense invoice to the City It is agreed that termination reimbursement responsibility of the City shall be limited to a total not-to-exceed profes- sional fee charge of $12,000 and the actual amount of expense incurred to effective date of termination SIXTH This Agreement is not assignable by either party hereto SEVENTH The legal status of the parties hereto is that Consultant is an independent Contractor EIGHTH: The Consultant will not discriminate against any Candidate for the City Manager position because of race, color, age, religion, sex, physical handicap or national origin. NINTH The maximum liability of Consultant pertaining to provision of recruitment services in behalf of the City shall be limited to the amount of the maximum professional fee paid by City under the terms of this Agreement *Should the expenses incurred exceed $4,000, prior approval for payment must be obtained from the City Council 1985 EXECUTED this /-3 day of CITY OF DENTON, TEXAS C RD 0 ZSTE~W%AkW,-M-AY-bR`- ATTEST CHARLOTTE ALLEN CITY SECRETARY PAUL A REAUME ASSOCIATES PARA, Incorporated res nt EXHIBIT "A" Services of PAUL A REAUME ASSOCIATES - PARA, Incorporated (Con- sultant) incident to recruitment of a City Manager for the City of Denton, Texas (City) 1 Interview appropriate municipal officials to achieve a degree of consensus and agreement concerning the specific nature of duties, responsibilities and expectations of the City Manager position, developing a recruitment profile for approval by the City 2 Place no-fee announcements of the position in recognized professional publications and, if desired, place other, paid advertisements at City expense 3 Conduct an independent professional search for qualified andi-d-ales apart from normal announcement and advertising efforts 4 Process all applications received and solicited, including TT-me-Ty-acknowledgements acknowledgements to all Applicants in behalf of the City 5 Screen all applications received from announcement and re- cruTtment efforts, matching Applicants' credentials with qualification criteria established and approved by the City for the position Inform all Applicants who do not clearly meet the City's ab sTc criteria for the position Submit to the City a report on applications received, in- MHTng resumes of those Candidates recommended and con- sidered to be most qualified and best suited for the posi- tion Assist the City in reviewing resumes and qualifications of recommended Candidates toward the Council's selection of a number of Candidates for final interview 9 Provide assistance in the final interview process, as de- sired, with final selection and appointment to be made by the Council 10 Maintain regular contact with the Personnel Director t roit-out the recruitment assignment EXHIBIT "B" In the event the Agreement attached hereto, between PAUL A REAUME ASSOCIATES - PARA, Incorporated (Consultant) and the City of Denton, Texas (City) which this Exhibit "B" is a part thereof, is terminated as described in Paragraphs FOURTH and FIFTH The following rates shall be used to compute the reimbursement due Consultant for professional services and expenses incurred on behalf of the City from the effective date of said Agreement through the termination date Professional Services of Consultant's $75 00 Dollars Per Hour Principal Associates Professional Services of Senior Staff $90 00 Dollars Per Hour Associates and Paul A Reaume Automobile Mileage (private auto) $ 22 Cents Per Mile All other expenses, including meals, travel, lodging, telephone, postage, etc , outlined in Paragraph THIRD of the Agreement on a cost basis k 1