1985-1791195L
NO
AN ORDINANCE AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DENTON
AND PAUL A REAUME ASSOCIATES - PARA INCORPORATED FOR PROFESSIONAL
SERVICES RELATIVE TO THE EXECUTIVE SEARCH FOR CANDIDATES FOR THE
CITY MANAGER, AND DECLARING AN EFFECTIVE DATE
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
The Mayor and City Secretary are hereby authorized to execute
and attest an agreement between the City of Denton, and Paul A
Reaume Associates - PARA Incorporated providing for professional
services relative to the executive search for candidates for the
City Manager under the terms and conditions contained in said
agreement which is attached hereto and made a part hereof
SECTION II.
The expenditure of funds 1s hereby authorized in the amount of
Twelve Thousand Dollars ($12,000 00) plus expenses
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval JL
PASSED AND APPROVED this the Ay day of 1985
Ay
ARD 0 TEWA MAYOR
rCIT-t OF DE TON, TEXAS
ATTEST
CHARLOTTE ALLEN, CITY SECRET
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
'
I
BY
A G R E E M E N T
7'4-
THIS AGREEMENT made and entered into this ~ day of
1985, by and between the City of Denton, a municipal
co porat on of the State of Texas, with office at 215 East
McKinney, (hereinafter referred to as the "City") and PAUL A
REAUME ASSOCIATES - PARA Incorporated, 100 Waukegan Road, Lake
Bluff, Illinois 60044 (hereinafter referred to as the "Consul-
tant"),
WITNESSETH
WHEREAS, the Consultant has submitted its proposal to
the City which is incorporated herein as "Exhibit A," for its
providing services incident to the recruitment of Candidates for
the position of City Manager, and,
WHEREAS, the City has determined to accept said proposal
and both parties desire to enter into an Agreement incident
thereto, and,
WHEREAS, those parties executing this Agreement on be-
half of both the City and the Consultant have the necessary
authority to do such
NOW, THEREFORE, for the considerations herein expressed,
it is agreed by and between the City and the Consultant as fol-
lows
FIRST The contractual documents, in addition to this
Agreement, shalt be the proposal submitted to the City by the
Consultant, which are attached hereto as "Exhibits A" and "B" and
which are incorporated herein
SECOND On the date of execution of this Agreement,
the Consultant shall undertake to provide the services incident
to the recruitment of Candidates for the position of City Manager
as further specified in "Exhibit A", the Consultant to perform
said recruitment services in accordance with the terms and provi-
sions of this Agreement
THIRD. The professional fee payable to the Consultant
will be a fixed fee of $12,000.
The City shall also reimburse Consultant for all travel,
lodging, meals, postage, stationery, printing, photocopy, local
and long distance telephone and related incidental expenses
incurred in behalf of the City throughout the recruitment assign-
ment Expense reimbursement is estimated to approximate $4,000
* See Below
Such professional fee and expense reimbursement shall be
paid Consultant by the City in the following manner Based upon
the professional fee of $12,000, one-third shall be payable upon
Consultant's completion and the City's approval of the Recruit-
ment Profile, one-third shall be payable upon Consultant's
presentation of Candidates recommended for personal interviews,
the final billing for the balance of the total professional fee
due shall be submitted following the City's appointment of a
Candidate to the position of City Manager Billings for expense
reimbursement shall be submitted on a similar schedule, verifying
costs and expenses incurred Said billings shall be paid by the
City within thirty days after receipt
FOURTH This Agreement shall remain in full force and
effect until such time as a Candidate, acceptable to the City is
found, unless terminated in accordance with Paragraph FIFTH
FIFTH The City may terminate this Agreement by pro-
viding a written notice of termination to the Consultant at least
ten (10) days in advance of the effective date of said termina-
tion Should this Agreement be terminated, the City shall reim-
burse Consultant for actual time and expenses (as described in
"Exhibit B") incurred as of the effective date of termination,
such reimbursement to be paid within thirty days of Consultant's
submission of detailed fee and expense invoice to the City
It is agreed that termination reimbursement responsibility
of the City shall be limited to a total not-to-exceed profes-
sional fee charge of $12,000 and the actual amount of expense
incurred to effective date of termination
SIXTH This Agreement is not assignable by either
party hereto
SEVENTH The legal status of the parties hereto is that
Consultant is an independent Contractor
EIGHTH: The Consultant will not discriminate against
any Candidate for the City Manager position because of race,
color, age, religion, sex, physical handicap or national origin.
NINTH The maximum liability of Consultant pertaining
to provision of recruitment services in behalf of the City shall
be limited to the amount of the maximum professional fee paid by
City under the terms of this Agreement
*Should the expenses incurred exceed $4,000, prior approval for
payment must be obtained from the City Council
1985 EXECUTED this /-3 day of
CITY OF DENTON, TEXAS
C RD 0 ZSTE~W%AkW,-M-AY-bR`-
ATTEST
CHARLOTTE ALLEN
CITY SECRETARY
PAUL A REAUME ASSOCIATES
PARA, Incorporated
res nt
EXHIBIT "A"
Services of PAUL A REAUME ASSOCIATES - PARA, Incorporated (Con-
sultant) incident to recruitment of a City Manager for the City
of Denton, Texas (City)
1 Interview appropriate municipal officials to achieve a
degree of consensus and agreement concerning the specific
nature of duties, responsibilities and expectations of the
City Manager position, developing a recruitment profile for
approval by the City
2 Place no-fee announcements of the position in recognized
professional publications and, if desired, place other, paid
advertisements at City expense
3 Conduct an independent professional search for qualified
andi-d-ales apart from normal announcement and advertising
efforts
4 Process all applications received and solicited, including
TT-me-Ty-acknowledgements acknowledgements to all Applicants in behalf of the
City
5 Screen all applications received from announcement and re-
cruTtment efforts, matching Applicants' credentials with
qualification criteria established and approved by the City
for the position
Inform all Applicants who do not clearly meet the City's
ab sTc criteria for the position
Submit to the City a report on applications received, in-
MHTng resumes of those Candidates recommended and con-
sidered to be most qualified and best suited for the posi-
tion
Assist the City in reviewing resumes and qualifications of
recommended Candidates toward the Council's selection of a
number of Candidates for final interview
9 Provide assistance in the final interview process, as de-
sired, with final selection and appointment to be made by
the Council
10 Maintain regular contact with the Personnel Director
t roit-out the recruitment assignment
EXHIBIT "B"
In the event the Agreement attached hereto, between PAUL A
REAUME ASSOCIATES - PARA, Incorporated (Consultant) and the City
of Denton, Texas (City) which this Exhibit "B" is a part thereof,
is terminated as described in Paragraphs FOURTH and FIFTH
The following rates shall be used to compute the reimbursement
due Consultant for professional services and expenses incurred on
behalf of the City from the effective date of said Agreement
through the termination date
Professional Services of Consultant's $75 00 Dollars Per Hour
Principal Associates
Professional Services of Senior Staff $90 00 Dollars Per Hour
Associates and Paul A Reaume
Automobile Mileage (private auto) $ 22 Cents Per Mile
All other expenses, including meals,
travel, lodging, telephone, postage,
etc , outlined in Paragraph THIRD of
the Agreement on a cost basis
k
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