1985-1610923L
NO 15__~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the Council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER
ITEM NO
VENDOR
AMOUNT
9494
All
Roadrunner Traffic Supply
16,000
00
9498
All
Traffic Signal Equipment
14,090
00
9501
1
Poleline
13,440
00
9501
2
Cummins Supply
28,014
00
9501
3
Temple
7,764
00
9502
All
Hobbs Trailer
6,921
60
SECTION II
That by the acceptance and approval of the above numbered items
of the submitted bids, the City accepts the offer of the persons
submitting the bids for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the
terms, specifications, standards quantities and for the specified
sums contained in the Bid Invitations, Bid Proposals, and related
documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
PAGE ONE
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in accordance
with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 20th day of August, 1985
D TEW , MAYOR
'CITY OF D NTON, TEXAS
ATTEST
V 9I ALqwn
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
PAGE TWO
DATE August 20 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9494 REFLECTIVE LANE MARKERS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder,
Roadrunner Traffic Supply, in the amount of Item 1,
$2 20 each, Item 2, $1 90 each, and Item 3, 17 50 each
Total bid $16,000 00
SU144ARY This bid is for the purchase of reflective ceramic lane
markers and adhesive for installation These markers will
be used by the Traffic Control Department in the maintenance
and new construction of traffic control systems
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Traffic Control
FISCAL IMPACT Funds for this purchase are available from 1984-85 budget
funds for traffic maintenance #100-002-0012-8303
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
ryame J hn J Marshall, C P M
,Jl,t1e "Purchasing Agent
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DATE Augus+ 20, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9498 TRAFFIC SIGNAL POLES
RECOMMENDATION We recommend this be be awarded to the low bidder, Traffic
Signal Equipment Co , at the low bid price as shodi on the
tabulation sheet for each item for the grand total of
$14,090 00
SUMMARY This bid was sent to four prospective bidders and we r,ceived
two bids We do not have a lot of local suppliers for this
product These arp 'or use by the Traffir Control Department
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Traffic Control Depertment
FISCAL IMPACT Account #432-002-0010-910; CIF
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
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Approved
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DATE August 20, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #0501 CABLE AND AIR gVITCHES
RECOMMENDATION We recommend this bid be awarded to tha low bidder for each
item as follows
Item I
PolPline @ $1 12 lb
Total
$13,4n0
00
Item 2
Cummins Supply @ $2,668 00 M
Total
$28,014
00
I'em 3
Temple @ $1,294 00 ea
Total
$ 7,764
00
Total Bid
$49,218
00
SUMMARY
This bid was sert to our several
local su
ppliers for this
type of supply We received the
bids as
shown on
the
tabulation sheet We feel that
all these
low bids
are
acceptable by the City of Denton
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution and Inventory Stock
FISCAL IMPACT
There is no additional impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name John J Marshall, C P M
Title Purchasing Agent
Approved
ame Jdhn'J Marshall, C F-M
Title Purchasing Agent
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DATE August 20, 1985
CITY COUNCIL REPORT
TO
Mayor and
Members
of the City Council
FROM
G Chris
Hartung,
City Manager
SUBJECT
BID #9b02
40'
PLATFORM TRAILER
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specification of Hobbs Trailers in the amount
of $6,921 60, Fob Denton with delivery in 60 days
SU144ARY This trailer is an addition to the Motor Pool fleet and
will be assigned to the Electric Department It will be
utilized to haul poles, transformers, Etc A new tractor/
truck has already been delivered
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT Funds for this purchase are available in 1984/85 budget
Account Number 610-008-0252-9230-E392
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name - Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Nsme 36hn J Marshall, C P M
'Title' Purchasing Agent
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