1985-150092=L
NO S.5-/5D
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCh WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVh BIDS, AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, state law requires that certain contracts requiring
an expenditure or payment by the City in an amount exceeding
$5,000 be by competitive bids, except in the case of public
calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens, or to preserve the
property of the city, or it is necessary to protect the public
health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment, and
WHEREAS, Section 2 36 (f) of the Code of ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a public
calamity that makes it necessary to act at once to appropriate
money to relieve the necessity of the citizens, or to preserve the
property of the city, or to protect the public health of the
citizens of the city, or to provide for unforseen damage to public
property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equi~ment, supplies or
services, as described in the "Purchase Orders' attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER
69130
69305
69335
SECTION II
VENDOR
Martin Equipment
Henningson, Durham
Boyd Excavation
& Richardson
AMOUNT
$ 4,000 00
$$11,000 00
42,250 00
That because of such emergency, the City Manager or designated
employs- is hereby authorized to purchase the materials, equipment,
supplies or services as described in the
and to make payment therefore in the amou
emergency purchases being in accordance
state law exempting such purchases by the
ments of competitive bids
SECTION III
attached Purchase Orders
nts therein stated, such
with the provisions of
City from the require-
That this ordinance shall become effective immediately upon
its passage and approval
PAGE ONE
PASSED AND APPROVED this the 6th day of August, 1985
ATTEST
CHARLO ' , CITY 6MALTAKY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY AO ///Q W& Z PAGE TWO
DATE August 6, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #69130 MARTIN EQUIPMENT
RECOMMENDATION We recommend this purchase order to Martin Equipment in the
amount of $4,000 00 be approved
SUMMARY This order is for the emergency rental of a street sweeper
for two months at $2,000 00 per month Our current sweeper is
unable to keep up with the street sweeping demands and the
seal coating program This rented unit is for the seal coating
program
BACKGROUND Purchase Order #69130
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Street Department, Seal Coating
FISCAL IMPACT 1984-85 Budget Funds Account Number 100-002-0032-8509
Street Department Rental of Equipment
Respectfully submitted
G Chris Hartung
City Manager
Pre
'~~b pared by Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name >,o rs all , C M
Title 'Rurch"ing\Agent
901 B TEXAS STREET
P 0 NUMBER
69130
VENDOR
MARTIN EQUIPMENT
P.O. BOX 20338
DALLAS* TX 75220
H'EVISED
TYF
***NOTE: THIS PURCHASE ORDER SUPERSEDES P.O.# 69130 SENT 07-15-85
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01 100 002 0032 8509
2 MON SWEEPER RENTAL 7/3-9/2 285
The City of Denton, Texas is tax exempt - House Bill No 20
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON TX 76201
DATE 07, I,' ss0 STRENSUMENT
MAR58001
SHIP TO
TOTAL FOR P.O.
4.000.0
4s000.0
leference P 0 Number on all B / L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated By
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
CITY OF DENTON, TEXAS
901 B TEXAS STREET PURCHASE ORDER DENTON TX 76201
P 0 NUMBER DATE /VENDOR NO DOCUMENT
69305 07/22/85 SOLID WASTE
HEN46500
VENDOR SHIP TO
HENNINGSON,DURHAM6 RICHARDSON
127000 HILLCR-SST SUITE 125
DALLAS, TX 75230
TYP
S
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01 631 002 0803 8502
02 631 002 0803 8502
1 ENGINEERING SERVICES AT THE
LANDFILL
11,000.00
The City of Denton, Texas is tax exempt House Bill No 20
Reference P 0 Number on all B/L Shipments and Invoices
Shipments are F 0 8 City of Denton or as Indicated By
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St Denton TX 76201
(or as indicated on Purchase Order)
Direct Inquiries TO
John J Marshall C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
CITY OF DENTON
MEMORANDUM
TO: Tom Shaw, Assistant Purchasing Agent
FROM: Charles Watkins, Operations Analyst
DATE: July 18, 1985
SUBJECT Emergency P O for Landfill Consultation Services
The Solid Waste Division is in need of an emergency purchase order for
$11,000 00 to pay for the services of HDR Techserv, Inc , our landfill
consultant
The reason for the emergency P 0 is because of the shortage of
personnel at the landfill who are familiar with construction of landfill
liner and fill area Due to the volume of refuse the currently
certified fill area will be full within approximately 2 weeks therefore
it is critical that the new fill area be constructed and certified
immediately in accordance with Texas Department of Health requirements
Cha ea Watkins
CW/cg
DATE August 6, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #69335 BOYD EXCAVATION
RECOMMENDATION We recommend this purchase order #69335 in the amount of
$42,250 00 be approved
SUMMARY This purchase order is for the continuation of the dirt work
and excavation at the landfill HDR Techserv Inc , our
landfill consultant, has visited the landfill sight and
insisted we proceed with the use of outside contractor
equipment The use of these three self loading scrapers at
$65 00 per hour is the best possible means of attempting to
keep the excavation ahead of the volume of incoming refuse
BACKGROUND Purchase Order #69335
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Solid Waste Landfill Operation
FISCAL IMPACT Solid Waste Landfill Development Bond Fund
Account #631-002-0803-8502
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name h P rsha11, C M
Title c ng Gent
CITY OF DENTON, TEXAS
901 B TEXAS STREET PURCHASE ORDER DENTON TX 76201 -7
P 0 NUMBER DATE /VENDOR NO DOCUMENT
69345 07/5/85 SOLID WASTE
30Y57001
VENDOR SHIP TO
BOYD EXCAVATION
3500 FORT WORTH DRIVE
DENTON• TX 76201
CONFIRMATION
TYF
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01 631 002 0803 8509 650 SCRAPER RENTAL-LANDFILL OPER. 42*250.01
The City of Denton Texas is tax exempt House Bill No 20 TOTAL FOR P.O. 42,250.0
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton or as indicated BY
Send Invoices TO Direct Inquiries TO
City of Denton Accounts Payable John J Marshall C P M Purchasing Agent
215 E McKinney St, Denton, TX 76201 Tom D Shaw C P M Asst Purchasing Agent
(or as indicated on Purchase Order) 817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
DATE August 6, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #69305 HENNINGSON DURHAM & RICHARDSON
RECOMMENDATION We recommend this purchase order in the amount of $11,000 00
be approved HDR is the landfill engineering and consultant
firm that has done the work on our new landfill up to this
point
SUMtMRY This order is for HDR staff to visit the landfill site three
times per week for two weeks and then twice per month for
three months They will assist in the scraper excavation of the
landfill area and supervise the segregation of refuse,
application of over material, and preparation of the landfill
cells
BACKGROUND Purchase Order #69305
Memo from Charles Watkins
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Solid Waste Landfill Operations
FISCAL IMPACT Solid Waste Landfill Development Bond Funds
Acct #631-002-0803-8502
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Q~ / nwy"
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name hn Marshal , C P
Title chas g hg t
.1 L