Loading...
1985-1400923L NO ~~-//D AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law requires that certain contracts requiring an expenditure or payment by the City in an amount exceeding $5,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, and WHEREAS, Section 2 36 (f) of the Code of Ordinances requires that the City Council approve all expenditures of more than $3,000, and WHEREAS, Section 2 09 of the City Charter requires that every act of the council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for uniorseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equi~ment, supplies or services, as described in the "Purchase Orders' attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 68599 Business Essentials 5,570 00 68875 Boyd Excavation 21,125 00 68914 IBM Corporation 18,068 40 69033 Public Technology 4,000 00 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the require- ments of competitive bids SECTION III That this ordinance shall become effective immediately upon its passage and approval PAGE ONE PASSED AND APPROVED this the 16th day of July, 1985 CI OF NTON, TEXAS ATTEST APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY Aa6ai W PAGE TWO DATE July 16, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68599 BUSINESS ESSENTIALS $5,570 00 RECOMMENDATION We recommend this emergency purchase order be approved for additional panels and work surfaces for the addition to the Rosemont system used at the Service Center by the Utility Department for the amount of $5,570 00 SU194ARY This purchase is for additional panels and work surfaces compatible to the Rosemont system used at the City of Denton Service Center by the Utility and Public Works Departments This addition must be compatible to the existing units in use BACKGROUND Purchase Order Copy of prices extended and quoted the same as a previous bid PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Utility Department FISCAL IMPACT There is no additional impact on the General Fund Respectfully submitted G Chris Hartung City Manager Prepared by N J Marshall, C P M le urchasing Agent Approved a q r Marsh 11 C P itle --Purchasing Agent 215 E McKINNEY ST P 0 NUMBER G3599 VENDOR BUSINESS ESSENTIALS 514 NORTH ELM DLNTJN, TX 76201 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, Tx 76201 DATE/VENDOR NO DOCUMENT 06/20/85 S18 BUS52000 SHIP TO UTILITY ADMINISTRATION 215 E MCKINNEY STREET DENTON, TEXAS 76201 TYF ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUI 01 620 008 0450 9102 7 CASA 6160 N,W.OUARTZ PANELS 1,694,01 02 620 008 0450 9102 3 CASA 6136 N.W,WEDGEWOOD PANELS 573901 03 620 008 0450 9102 3 ABPC61N CONNECTORS 45.01 04 620 008 0450 9102 1 CASA 6124 N.W. WEDGEWOOD PANEL 158.01 15 62C 003 0450 9102 2 ABSBIN SUPPORT BASE 78.01 06 620 003 0450 9102 10 CSPC61N CONNECTORS 180.01 07 620 008 0450 9102 3 SPECIAL CONNECTORS 54.01 I8 510 008 0250 9229 9 CASA 6160 N.W.OUARTZ PANELS 2,178.01 09 610 008 0250 9229 2 CASA 6148 N.W.WEDGEWOOD PANELS 430.01 10 510 008 0250 9229 10 COPC61N CONNECTORS 180.01 11 610 003 0250 9229 3 CAPS The City of Denton, Texas is tax exempt House Bill No 20 TOTAL FOR P.O. 5,570.01 Reference P O Number on all B/L, Shipments and Invoices Shipments are F O B City of Denton, or as indicated t' Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/5668223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/5668311 D/F W Metro 267-0042 The City of Denton Is an equal opportunity employer DATE July 16, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68875 BOYD EXCAVATION RECOMMENDATION We recommend this purchase order in the amount of $21,125 00 be approved SUMMARY This purchase order is for 325 hours of scraper rental for work at the landfill Due to personnel changes, equipment problems, and an over abundance of refuse, it is still critical that we continue the use of these rental scrapers The rate of $65 00 per hour includes machine operators, fuel, maintenance, etc These scrapers are digging the trenches into which the solid waste or refuse is dumped Our personnel are compacting and covering this material BACKGROUND Purchase Order #68875 PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED Solid Waste Landfill Operations FISCAL IMPACT Budgeted Landfill expense Account #631-002-0803-8502 Respectfully submitted G Chris Hartung City Manager Pr ared by Name Tom D Saw, C P M Title Assistant Purchasing Agent Approved 6 -7 XK 'J' Marshall, C M itle Purchasing Agent 215 E McKINNEY ST P 0 NUMBER 68875 VENDOR BOYD EXCAVATION 3500 FORT WORTH DRIVE DENTON9 TX 76201 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 DATENENDOR NO DOCUMENT 07/03/85 SOLID WASTE BOY57001 SHIP TO TY/ ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUI )1 631 002 0803 8502 325 MRS SCRAPPER RENTAL 219125.0 The City of Denton, Texas Is tax exempt House Bill No 20 Reference P 0 Number on all B/L, Shipments and Invoices Shipments are F 0 B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/568.8223 FOR P.O. 219125.0 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw C P M Asst Purchasing Agent 817/566 8311 D/FW Metro 267-0042 The City of Denton is an equal opportunity employer DATE July 16, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68914 IBM CORPORATION $18,068 40 RECOMMENDATION We recommend this emergency purchase be approved for the purchase of IBM PC computers in the amount of $18,068 40 SU144ARY This purcha IBM PC's to and Legal this less a recommended prices were Steve Lucas se order is for the purchase of three additional be used by Animal Control, Vehicle Maintenance, These are being purchased at the current price of 20% discount This purchase has been approved and by the Data Processing director and board The requested by purchasing and quoted by IBM's BACKGROUND Purchase Order Copy PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED The computerized systems to utilize software for the corporation court, animal control, and vehicle maintenance FISCAL IMPACT Budget Accounts There is no additional fiscal impact on the General Fund Respectfully submitted G Chris Hartung City Manager Prepared by O a n Marshall, C P tle Pourchasing Agent Approved e do n J Marshall, C M itle Purchasing Agent 215 E McKINNEY ST P 0 NUMBER 63914 VENDOR IBh1 C/O JEFF ZIEHM P.O. BOX 340921 DALLAS, TX 75234 CITY OF DENTON, TEXAS PURCHASE ORDER DATEIVENDOR NO 06/28/85 11155000 DENTON TX 76201 DOCUMENT S11 SHIP TO CITY OF DENTON9 DATA PROCESSING 324-B EAST MCKINNEY ST. DENTON, TX 76201 Tl ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOI 01 100 002 0044 9107 1 IBM 3270 PC*COLOR MONITORS 02 100 002 0044 9107 GRAPHICS BOARD, 512K MEMORY 03 100 002 0044 9107 SOFTWARE.LOTUS9DISPLAYWRITER9 04 710 002 0580 9101 1 IBM 3270 PC 6 ACCESSORIES 05 100 001 0004 9103 1 IBM 3270 PC S ACCESSORIES The City of Denton, Texas is tax exempt House Bill No 20 Reference P 0 Number on all B/L, Shipments and Invoices Shipments are F 0 B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 8171566 8223 6.022.E 69022.E 69022.8 16.068.4 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 8171566.8311 DIFW Metro 267-0042 The City of Denton is an equal opportunity employer DATE July 16 1985 CITY COUNCIL REPORT FORMAT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT Emergency Purchase Order #69033 RECOMMENDATION We recommend that the emergency purchase order #69033 to Public Technology for the amount of $4000 00, be approved for payment SUMMARY This purchase order is for membership dues from 8/1/85 to 7/31/86 BACKGROUND P 0 # 69033 PROGRAMS DEPARPMENTS OR GROUPS AFFECTED Energy Conservation FISCAL IMPACT 8505 Tnis purchase will impact the 1984-85 account 100-003-0003 Respectfully submitted its ar ung City Manager Prepared by ~a me I -,enaise - anVti niag Tide Buyer Approved Na e ) ovn I arshalI 1/i Le/Purchasing Agent 215 F McKINNEY ST P 0 NUMBER 69033 VENDOR PUt LIC TECHNOLOGY INC. 1x01 PENNSYLVANIA AVE. WAbFi1NGTON9 ,7C 20004 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, Tx 76201 DATEVENDOR NO DOCUMENT 06/27/85 ENERGY CONS PUB52001 SHIP TO N.1V. TY ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUI ')1 100 003 0003 85oS 1 MEMBERSHIP DUES 8/85-7/86 4.000.0 The City of Denton, Texas is tax exempt House Bill No 20 TOTAL FOR P.O. 4s 000.0( Reference P O Number on all B/L, Shipments and Involces - ~ Shipments are F O B City of Denton, or as Indicated f Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 8171566.8223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 8171566.8311 D/FW Metro 267 0042 The City of Denton is an equal opportunity employer