1985-1400923L
NO ~~-//D
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, state law requires that certain contracts requiring
an expenditure or payment by the City in an amount exceeding
$5,000 be by competitive bids, except in the case of public
calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens, or to preserve the
property of the city, or it is necessary to protect the public
health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a public
calamity that makes it necessary to act at once to appropriate
money to relieve the necessity of the citizens, or to preserve the
property of the city, or to protect the public health of the
citizens of the city, or to provide for uniorseen damage to public
property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equi~ment, supplies or
services, as described in the "Purchase Orders' attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
68599
Business Essentials
5,570
00
68875
Boyd Excavation
21,125
00
68914
IBM Corporation
18,068
40
69033
Public Technology
4,000
00
SECTION II
That because of such emergency, the City Manager or designated
employee is hereby authorized to purchase the materials, equipment,
supplies or services as described in the attached Purchase Orders
and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance with the provisions of
state law exempting such purchases by the City from the require-
ments of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PAGE ONE
PASSED AND APPROVED this the 16th day of July, 1985
CI OF NTON, TEXAS
ATTEST
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY Aa6ai W
PAGE TWO
DATE July 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #68599 BUSINESS ESSENTIALS $5,570 00
RECOMMENDATION We recommend this emergency purchase order be approved for
additional panels and work surfaces for the addition to the
Rosemont system used at the Service Center by the Utility
Department for the amount of $5,570 00
SU194ARY This purchase is for additional panels and work surfaces
compatible to the Rosemont system used at the City of Denton
Service Center by the Utility and Public Works Departments
This addition must be compatible to the existing units in use
BACKGROUND Purchase Order Copy of prices extended and quoted the same as
a previous bid
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Utility Department
FISCAL IMPACT
There is no additional impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
N J Marshall, C P M
le urchasing Agent
Approved
a q r Marsh 11 C P
itle --Purchasing Agent
215 E McKINNEY ST
P 0 NUMBER
G3599
VENDOR
BUSINESS ESSENTIALS
514 NORTH ELM
DLNTJN, TX 76201
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, Tx 76201
DATE/VENDOR NO DOCUMENT
06/20/85 S18
BUS52000
SHIP TO
UTILITY ADMINISTRATION
215 E MCKINNEY STREET
DENTON, TEXAS 76201
TYF
ITEM ACCOUNT NUMBER
UNITS
NUMBER DESCRIPTION BID NO
LINE AMOUI
01
620
008
0450
9102
7
CASA 6160 N,W.OUARTZ PANELS
1,694,01
02
620
008
0450
9102
3
CASA 6136 N.W,WEDGEWOOD PANELS
573901
03
620
008
0450
9102
3
ABPC61N CONNECTORS
45.01
04
620
008
0450
9102
1
CASA 6124 N.W. WEDGEWOOD PANEL
158.01
15
62C
003
0450
9102
2
ABSBIN SUPPORT BASE
78.01
06
620
003
0450
9102
10
CSPC61N CONNECTORS
180.01
07
620
008
0450
9102
3
SPECIAL CONNECTORS
54.01
I8
510
008
0250
9229
9
CASA 6160 N.W.OUARTZ PANELS
2,178.01
09
610
008
0250
9229
2
CASA 6148 N.W.WEDGEWOOD PANELS
430.01
10
510
008
0250
9229
10
COPC61N CONNECTORS
180.01
11
610
003
0250
9229
3
CAPS
The City of Denton, Texas is tax exempt House Bill No 20 TOTAL FOR P.O. 5,570.01
Reference P O Number on all B/L, Shipments and Invoices
Shipments are F O B City of Denton, or as indicated t'
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 817/5668223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/5668311 D/F W Metro 267-0042
The City of Denton Is an equal opportunity employer
DATE July 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #68875 BOYD EXCAVATION
RECOMMENDATION We recommend this purchase order in the amount of
$21,125 00 be approved
SUMMARY This purchase order is for 325 hours of scraper rental for work
at the landfill Due to personnel changes, equipment problems,
and an over abundance of refuse, it is still critical that we
continue the use of these rental scrapers The rate of $65 00
per hour includes machine operators, fuel, maintenance, etc
These scrapers are digging the trenches into which the solid
waste or refuse is dumped Our personnel are compacting and
covering this material
BACKGROUND Purchase Order #68875
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED
Solid Waste Landfill Operations
FISCAL IMPACT Budgeted Landfill expense Account #631-002-0803-8502
Respectfully submitted
G Chris Hartung
City Manager
Pr ared by
Name Tom D Saw, C P M
Title Assistant Purchasing Agent
Approved
6 -7 XK 'J' Marshall, C M
itle Purchasing Agent
215 E McKINNEY ST
P 0 NUMBER
68875
VENDOR
BOYD EXCAVATION
3500 FORT WORTH DRIVE
DENTON9 TX 76201
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATENENDOR NO DOCUMENT
07/03/85 SOLID WASTE
BOY57001
SHIP TO
TY/
ITEM ACCOUNT NUMBER
UNITS
NUMBER DESCRIPTION
BID NO LINE AMOUI
)1 631 002 0803 8502
325
MRS SCRAPPER RENTAL
219125.0
The City of Denton, Texas Is tax exempt House Bill No 20
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 817/568.8223
FOR P.O. 219125.0
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw C P M Asst Purchasing Agent
817/566 8311 D/FW Metro 267-0042
The City of Denton is an equal opportunity employer
DATE July 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #68914 IBM CORPORATION $18,068 40
RECOMMENDATION We recommend this emergency purchase be approved for the purchase
of IBM PC computers in the amount of $18,068 40
SU144ARY This purcha
IBM PC's to
and Legal
this less a
recommended
prices were
Steve Lucas
se order is for the purchase of three additional
be used by Animal Control, Vehicle Maintenance,
These are being purchased at the current price of
20% discount This purchase has been approved and
by the Data Processing director and board The
requested by purchasing and quoted by IBM's
BACKGROUND Purchase Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
The computerized systems to utilize software for the corporation
court, animal control, and vehicle maintenance
FISCAL IMPACT
Budget Accounts
There is no additional fiscal impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
O
a n Marshall, C P
tle Pourchasing Agent
Approved
e do n J Marshall, C M
itle Purchasing Agent
215 E McKINNEY ST
P 0 NUMBER
63914
VENDOR
IBh1
C/O JEFF ZIEHM
P.O. BOX 340921
DALLAS, TX 75234
CITY OF DENTON, TEXAS
PURCHASE ORDER
DATEIVENDOR NO
06/28/85
11155000
DENTON TX 76201
DOCUMENT
S11
SHIP TO
CITY OF DENTON9
DATA PROCESSING
324-B EAST MCKINNEY ST.
DENTON, TX 76201
Tl
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOI
01
100
002
0044
9107
1 IBM 3270
PC*COLOR MONITORS
02
100
002
0044
9107
GRAPHICS
BOARD, 512K MEMORY
03
100
002
0044
9107
SOFTWARE.LOTUS9DISPLAYWRITER9
04
710
002
0580
9101
1 IBM 3270
PC 6 ACCESSORIES
05
100
001
0004
9103
1 IBM 3270
PC S ACCESSORIES
The City of Denton, Texas is tax exempt House Bill No 20
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 8171566 8223
6.022.E
69022.E
69022.8
16.068.4
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171566.8311 DIFW Metro 267-0042
The City of Denton is an equal opportunity employer
DATE July 16 1985
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT Emergency Purchase Order #69033
RECOMMENDATION We recommend that the emergency purchase order #69033
to Public Technology for the amount of $4000 00, be approved for payment
SUMMARY This purchase order is for membership dues from 8/1/85 to 7/31/86
BACKGROUND P 0 # 69033
PROGRAMS DEPARPMENTS OR GROUPS AFFECTED Energy Conservation
FISCAL IMPACT
8505
Tnis purchase will impact the 1984-85 account 100-003-0003
Respectfully submitted
its ar ung
City Manager
Prepared by
~a me I -,enaise - anVti niag
Tide Buyer
Approved
Na e ) ovn I arshalI
1/i Le/Purchasing Agent
215 F McKINNEY ST
P 0 NUMBER
69033
VENDOR
PUt LIC TECHNOLOGY INC.
1x01 PENNSYLVANIA AVE.
WAbFi1NGTON9 ,7C 20004
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, Tx 76201
DATEVENDOR NO DOCUMENT
06/27/85 ENERGY CONS
PUB52001
SHIP TO
N.1V.
TY
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUI
')1 100 003 0003 85oS
1 MEMBERSHIP DUES 8/85-7/86
4.000.0
The City of Denton, Texas is tax exempt House Bill No 20 TOTAL FOR P.O. 4s 000.0(
Reference P O Number on all B/L, Shipments and Involces - ~
Shipments are F O B City of Denton, or as Indicated
f
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 8171566.8223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171566.8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer