1985-1271136L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the Council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials equipment, supplies, or services, shown in the "Bid
Proposals?' attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER
ITEM NO
VENDOR
AMOUNT
9428A
1 & 2
Van-Wall Urethane
$25,
000
00
9428A
3
Van-Wall Urethane
$
2
50 per sq ft
9472
1
Graybar Electric
$ 1,
141
50
9472
2
Cummins Supply
$ 5,
679
00
9473
All
Electric Utility Cons
$28,
000
00
9474
All
Texaco Car Care
$15
,000
00
9478
All
Consolidated Traffic
$ 9,
441
00
9481
1
Poleline Electric
$ 7
,014
54
9481
2
Cummins Supply
$24
,840
00
9468
All
Burley's Construction
$22
,100
00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to purchase
the materials, equipment, supplies or services in accordance with
the terms, specifications, standards quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals,
and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written contract
which shall be attached hereto, provided that the written contract
is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid
Proposal and related bid documents herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes the
expenditure of funds therefor in the amount and in accordance with
the approved bids or pursuant to a written contract made pursuant
thereto as authorized herein
SECTION
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this J~ day of 1985
C TEW , MAYOR CIT OF DE TON, TEXAS
ATTEST
V .6~
CHARLOTTE ALLEN, ~ s' Y
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
DATE July 2, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9428A ROOF REPAIR - CITY HALL/CIVIC CENTER
RECOMMENDATION We recommend this bid be awarded to the low bidder combination
of items one and two (reroof portions of roof at the Civic
Center and the Municipal Building) to Van-Wall Urethane at
$25,000 00 and item three to the low bidder for patching,
Van-Wall Urethane at $2 50 per square foot
SU1414ARY This bid is for the repair of roofs at the Civic Center and
Municipal Building This also includes the reroofing of a
section of the Municipal Building and the Service Center We
have several leaks at these buildings now and the repairs
and reroofing needs attention now
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Budgeted Repairs & Maintenance 100-003-0002-8301
FISCAL IMPACT
There is no impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Nam ohn arshalI C P M
Ti 4 Purchasing Agent
Approved
Name` _'Whn'J' -Marshall, C P M-
Title Purchasing Agent
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DATE July 2, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9472 COPPER WIRE
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specification for each item
(1) Graybar Electric 1500 Ft @761 00 mft = $1,141 50
(2) Cummins Supply 3000 Ft @1893 00 mft = 5,679 00
Total Bid $6,820 50
SU14MARY This bid is for the replacement of warehouse stock This
copper wire is used by the Electric Distribution Department
in the maintenance and new construction of the electric
system
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Warehouse Operation
FISCAL IMPACT Working Capital Inventory Purchases
Account #710-004-0598-8708
Respectfully submitted
G Chris Hartung
City Manager
Prep red by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Name, \John/J Marshall, C P M
Title Purchasing AGent
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DATE July 2, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9473 TRANSMISSION LINE REMOVAL
RECOMMENDATION We recommend this bid be awarded to the only bidder,
Electric Utility Construction, in the amount of
$28,000 00 This item has been advertised and bid
previously and no other bids were received
SUMMARY This bid is for the removal of approximately 9,530 feet
of obsolete 69 KV line from Windsor and Sherman to
Highway 380 and Loop 288 The contractor must remove all
material and fill all holes, etc
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT 1984-85 Fiscal Budget Funds Account Numbers
i - 611-008-0252-9214-E355
- 611-008-0252-9215-E356
Respectfully submitted
G Chris Hartung
City Manager
Prep red by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Nab --John Marshall, C P M -
T tle Purchasing Agent
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DATE July 2, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9474 MAINTENANCE OF VEHICLES
RECOMMENDATION We recommend this bid be awarded to the lowest bidder of
Texaco Car Care This is an annual contract for approximately
150 vehicles Total estimated cost is approximately
$15,000 00
SUHRMRY This bid is for the routine preventative maintenance (check
belts, hoses, lights, battery, etc ) and oil and filter
change as well as flat repair for approximately 150 sedans,
pickups and vans It is in the interest of the City of
Denton to sublet these services due to heavy demands already placed
on the Vehicle Maintenance Department
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Vehicle Maintenance Department
FISCAL IMPACT Working Capital Vehicle Maintenance Sublet Service
#710-004-0598-8710
Respectfully submitted
G Chris Hartung
City Manager
Prep%ed y
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Nam
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T Kle Purchasing Agent
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DATE July 2, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9478 TRAFFIC CONTROLLER CABINETS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder of
Consolidated Traffic in the amount of $3,147 00 each for
three (3) cabinets Total bid award is $9,441 00
SUMMARY This bid is for the purchase of traffic controller cabinets
to be used to update several of the existing traffic signals
currently needing replacement or repair
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Traffic Control
FISCAL IMPACT Funds for this purchase are available in 1984-85 budget
funds Account #432-002-0012-8336 Traffic Special Projects
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Na "Y
Title \ Joh J Marshall, C P M
Purchasing Agent
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DATE July 2, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9481 SURGE ARRESTORS AND UNISHIELD CABLE
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specification for each item
(1) Poleline Electric for 102 Arrestors @68 77 ea = $ 7,014 54
(2) Cummins Supply for 6000' of Unisheld Cable
@4140 00 mft = 24,840 00
TOTAL BID $31,854 54
SUMMARY This bid is for the replacement of warehouse stock The
material will be used by the Electric Distribution
Department in the maintenance and new construction of
the electrical system
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Warehouse Operations
FISCAL IMPACT Working Capital Inventory Purchase 710-004-0598-8708
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
i
Name J n J Marshall, C P M
Title Pur hasing Agent
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DATE July 2, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9468 REMOVAL OF SPOIL DIRT
RECOMMENDATION We recommend this bid be awarded to the low bidder Burley's
Construction Corporation, Inc for the total amount of
$22,100 00
SUMMARY This bid is for the removal and disposal of spoil dirt hauled
into the Service Center during the past two years This dirt
is from the streets where repairs were made to water and sewer
lines within the City of Denton This bid is to remove all of
this dirt form the Service Center so we can again reclaim the
use of the area
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Water & Sewer Field Services
FISCAL IMPACT
There is no impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name -Jo n'J Marshall, C P M
Title Purchasing Agent
Approved
Name John J Marshall, C P M
Title / Purchasing AGent
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