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1985-122923L NO _2.5-,42V, AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DAZE WHEREAS, state law requires that certain contracts requiring an expenditure or payment by the City in an amount exceeding $5,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, and WHEREAS, Section 2 36 (f) of the Code of Ordinances requires that the City Council approve all expenditures of more than $3,000, and WHEREAS, Section 2 09 of the City Charter requires that every act of the council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 67403 American LaFrance 41140 00 68152 Southern Engine & Pump 8,736 00 68224 Industrial International, Inc 3,015 00 68355 I S P Industries $ 3,924 00 68508 Cummins Supply 7,800 00 68517 Cummins Supply 7,378 1 27 68525 Boyd Excavation 21,125 00 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids PAGE ONE SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the 18th day of June, 1985 ( I; - MAYUK P~-.-- CITY OF DENTO , TEXAS ATTEST C I LO' , C R CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS PAGE TWO DATE June 18, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #67403 AMERICAN LAFRANCE $4,140 00 RECOMMENDATION We recommend this emergency purchase to American LaFrance be approved for $4,140 00 for the repair of a water leak on fire truck #18 SU124ARY The repair was necessary because of a water leak in the pump The parts and labor are shown on their Invoice #033003-00 They also had to replace seals and bearings in the transfer case at their Fort Worth repair shop BACKGROUND Purchase Order Copy Invoice PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Vehicle Maintenance FISCAL IMPACT Repair & Maintenance Budget Account #100-006-0051-8342 Respectfully submitted G Chris Hartung City Manager Prepared by on Marshall, C P M i le Purchasing Agent Approved me J Marshall, C P M itle Purchasing Agent CITY OF DENTON, TEXAS 3 215 E- McKINNEY ST o PURCHAS i ORDER y DEN N, X 76201 P 0 NUMBER DATE/VENDOR NO DOCUMENT 07403 03/06185 C14 VENDOR AME23000 SHIP TO AMERICAN-LAFRANCE VEHICLE MAINTENANCE 2500 WHITC SETTLEMENT R¢ CONFIRMATION ONLY FORT WORTH, TX 76107 00 NOT DUPLICATE ITEM ACCOUNT NUMBER ' 01 710 004 059$ 8710 t 4 UNITS NUMBER DESCRIPTION Ty BID NO LINE AMOU 1 010 REPAIR WATER LEAKS 5.Jv0. a fgjgJ 0 r The City of Denton, Texas Is tax exempt House Bill No 20 TOTAL Fria P.ri. l~ 1s~- ZA- R R Number Items Received ate Voucher Number Amount L LILY OF DENTON ACCTS PAYABLE 21:5 E MLKINNEY DENTON 1X 76201 DENTON VEH1CLL 804 ILXAS BTREE DLNTON IX 76201 MA1NI U1V. T )ER DATE /23/851 DUE DATE 1 REMARKS TERMS NE1 ON RELLIPT FIT PPD DATE SHIPPED (J3/2J/8 ; FROM 16 TEM PRODUCT UIM ORDERED BID SHIPPED UNIT PRICE EXTENSION 10 INSTALLED SHAFT KIT N PUME . REPLA CED 2u BEARINGS AND SEALS I TRANS FER CAS I . Ju 40 1271 53 PARTS 50 286S./'!# LABOR 76.5 HRS. AT : 7.50/1 R. 6u 70 8u *"*7HANKS**0 G l w~ ) o "RCAIf T 10" A"' : ~ J L8 CMICE PA 15230 FINAL SHIPMENT TOTAL 4140 2U PAST DUE: ALCOUNT BEYOND TERMS OF SALE SUBJECT 10 PET •U0 % (18A PER ANNUM) MONTHLY SERVICE CHARGE 1 " . j Ul) SALES TAX 15% MINIMUM HANDLING CHARGE ON ALL REIURNS. FREIGHT W1 RNS WITHOUT WRITTEN AUTHORIZATION OF YOUR NO RETU REGIONAL SERVICE CENTER i1I D TO SHIP TO DATE June 18, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68152 SOUTHERN ENGINE & PUMP $8,736 00 RECO14MENQATION We recommend this emergency purchase be approved to Southern Engine & Pump Co for the purchase of two replacement pumps for the amount of $8,736 00 SUMMARY This emergency purchase is for the purchase of two identical replacement pumps for the Cooper Creek Lift Station This is one of those items that is an impossibility to predict when you will need them, and the pumps must work We will have the old pumps repaired if possible for future use BACKGROUND Purchase Order Copy Delivery Receipt PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Wastewater Treatment FISCAL IMPACT Budget Funds #620-008-0470-8343 There is no impact on the General Fund Respectfully submitted G Chris Hartung City Manager Prepared by ame o n ars a , C P R- Title Purchasing Agent Approved me hn J Marshall, P M 1tle Purchasing Agent 215 E McKINNEY ST P O NUMBER VENDOR SOUTHERN ENGINE PUMP 2020 NORTH LOOP 12 IRVING9 TX 75207 CITY OF DENTON9 W/W TREATMENT PLANT 1100 MAYHILL ROAD DENTON9 TX 76205 TYF S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUP 01 620 008 0470 8343 02 620 008 0470 8343 CITY OF DENTON, TEXAS PURCHASE ORDER DATEIVENDOR NO DENTON, TX 76201 DOCUMENT 05/03/85 S07SHIP TO SOU37001 2 FAIRBANKS MORSE PUMPS 6"X8N 2 MODEL it 85413 8.736900 The City of Denton, Texas is tax exempt House Bill No 20 TO L FOR P.O-4 89736.00 Reference P 0 Number on all BIL, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/5888223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/5868311 D/FW Metro 267-0042 The City of Denton Is an equal opportunity employer r7RCATMENT ITY OF ULNTON WASTE WATER PLANT 00 MAYNILL ROAD NTON♦ 7TEXAS X6201 1 5.Y E t LA La.. EMERGENCY HANDLING PON321316 ^1 1 Fairbanks Morse 1 Pump Division 3801 ,ee A e De V` Kansas Clay Kansas 88110 A 01 a on of the C011 Indust,,., Opew ng C. p K3N1-055827X FOB SHIP POINT 15-0 KANSAS CITY I SB-SEE BILLOW J21316 It? III IDATE E1/ W i ti aT r„1l Vrou USER CITY Or CARRIER DALL FACIG Y. LNi m L iFa:, a F,44siv~6 0 A a.r1Y, L I~eWt (u~isw. cr,~ ~ CONDITIONS 1650 Gi x PUMP Ttl,~dq toBNTIC, , DIMENSIONALLY INTE _ K~81-r14~16dt1 AON ~ 3 4~Nw[ i1 Too- cw i14. Z.A. .{s VERTICAL NON-CLOG I A d ~MF.Q"TP F r W, 'nYTq'rM4YJ. *A M'O'}++'yl+ + 2 EMERGENCY HANDLING ),,)y~ }n N ^ Tt r$y^y~+,S+w~¢.'W Q e!*^ ~ NpC 1~ mR 7 al't'A V ' C iWV /Y'° wLWro✓' f~ E 'yk if '~Y.`jtwfl !"A'9w ({xV 1 Y r F yr V y. r v .,^n+^ n .P wry TWIRv.,u "a.V.lrnti3u..ee.=vv iS Ix,~...._ .YeMy ~ - T~ IY I1~ ^ rv vy11y "~'(M i V ..wY Ma+.W ~ ~r ~ ~~'M t4 4eeW`S ~Pb V MA+ N~ni >•%M b J . N a wd~ t..w r r, a 7- ; • , 7 S 3wf. v A .NV 1 rNe " 7 ~ ~y ml hers r-,-. kr F~ FR l~ s ~ t W ut a ~ MJaf.Ldo~ E M CU9 TO M R UIRE HOHHDU LED Tai E 05- 20-65-C ado -as, d~V V GEIBI BRI 4=^^4 T TO SEPCO gal „1,_P•00 BOX 10105 OALLASe TEXAS 7'5207 M it 750 TDH 51 1750 RPM L PERFORMANCE AND CHANGEABLE WITH K3HI -952372 VN P JMP LESS SUCTION LLBOW K A S X} r-K 6t,#~ t TAX EXEMPT NUMEE RI-7o-0909900-3 r -......e- ' 'n. U. wm[eu.T I nE./1~01.1ACTUREN THEREOF TO HAVE BEEN MANUFACTURED IN COMPLIANCE WITH F 1131 NDED MONEY MUfID aF MAOF WONINETINFDAYS AFTE ERECEI TNO GOODSOTRAENpOPU FUN COMPANYT6 RlLfl1} i0TO MAKE DRAFT ON US R MERCHANDISE H OOOOTOOOFB COXS}RUI 144sw ""IMCE"AOJUS1MOWy, PG{hR STANDARD TEAMS *wr U ~T"I'tr»,t., sm(d+`s L 1 ' a ,.,s31YR'n, '3`Jk A'".N~:b,~e o f 05"1 /85PACKING LIST FAIRBANKS MORSE PUMP DIVISION I SIAM PAGE O1. FINAL PAGL f DATE June 18, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68224 INDUSTRIAL INTERNATIONAL, INC $3,015 00 RECOMMENDATION We recommend this emergency purchase be approved for $3,015 00 SUMMARY This is for the emergency purchase of 300 feet of 18" sewer line to use at Mack Center This size is not normally carried in stock, therefore, the emergency BACKGROUND Purchase Order Copy PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Water & Sewer Field Service FISCAL IMPACT There is no impact on the General Fund Respectfully submitted G Chris Hartung City Manager Prepared by me hn J Marshall, C P M /Title Purchasing Agent Approved Name / of n J Marshal I, C P M Title Purchasing Agent 215 E McKINNEY ST P O NUMBER 68224 VENDOR INDUSTRIAL INTERNATIONAL P.Oe BOX 14987 RICHLAND HILLS* TX 76117 CITY OF DENY ON, TEXAS PURCHASE ORDER DENTON, TX 78201 DATE/VENDOR NO DOCUMENT 05/20/85 C17 IND52500 SHIP TO INC. WATER S SEWER FIELD SERVICE CONFIRMATION ONLY DO NOT DUPLICATE TYP' S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 624 008 0471 9114 300 FT 18" SEWER PIPE- MACK CENTER 39015.00 VOW"% The City of Denton, Texas Is tax exempt House Bill No 20 TOTAL FOR P•O• 3*015*00 Reference P O Number on all BIL, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated - Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 8171588.8223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/5888311 D/FW Metro 287-0042 The City of Denton is an equal opportunity employer DATE Junp 18, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68355 I S P INDUSTRIES $3,924 00 RECOMMENDATION We recommend this emergency purchase order for repair parts for the old type water submergence flocculators at the Water Treatment Plant, for $3,924 00 These are parts that must be kept on hand at all times to repair or replace these chains SUMMARY The emergency purchase of these parts are of a one source nature The old flocculators are old and the parts are not kept in inevntory any more Therefore, we must keep these at our plant to make the necessary replacement or repairs BACKGROUND Purchase Order Copy PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Water Production FISCAL IMPACT Budgeted Repair & Maintenance #620-008-0460-8343 There is no impact on the General Fund Respectfully submitted G Chris Hartung City Manager Prepared by i n J Marshall, C P M it ee Purchasing Agent Approved ame John J Marshall, C P M 'Title Purchasing Agent 215 E McKINNEY ST P O NUMBER 68350 VENDOR IeSePe INDUSTRIES 948 HIGH AVE Se We CANTONS OH 44707 DENTON, TX 78201 DOCUMENT TYP S SHIP TO CITY OF DENTON9 WATER PRODUCTION 1701-8 SPENCER ROAD DENTON9 TX 76205 ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 620 008 0460 8339 4 26.7 FT JS-882 STR DRIVE CHAIN 02 620 008 0460 8339 4 CAST IRON CHILLED RIM 49 TOOTH 03 620 008 0460 8339 40*72"PIT9 DIA IS-882 SPROCKET 04 620 008 0460 8339 2 22-TOOTH 433 1/2 CICR SPROCKET 05 620 008 0460 8339 2 22-TOOTH 433 1/2 CICR SPROCKET 19400.00 10868.00 328.00 328.00 The City of Denton, Texas is tax exempt House Bill No 20 TOTAL FOR P90e 39924.00 Reference P 0 Number on all BIL, Shipments and Invoices Shipments are F 0 B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 817/5888223 CITY OF DENTON, TEXAS PURCHASE ORDER DATEIVENDOR NO 05/24/85 S06 11172001 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/5888311 D/FW Metro 287-0042 The City of Denton is an equal opportunity employer DATE June 18, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68508 CUMMINS SUPPLY RECOMMENDATION We recommend this purchase order in the amount of $7,800 00 to Cummins Supply for 500 MCM unishield wire be approved SUMMARY This purchase order is for the emergency purchase of 1500 feet of 500 MCM unishield power cable The location of the electrical service required special long "pulls " Normally, this wire is warehouse stock However, the necessary long lengths were not available This was for the Mervyn's installation BACKGROUND Purchase Order PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED FISCAL IMPACT Electric Distribution Underground Construction 1984-85 Working Capital #710-004-0598-8708 Electrical Warehouse Inventory Respectfully submitted G Chris Hartung City Manager Prepared by fiLGC.~- e John J Marshall, C P M tle Purchasing Agent Approved ame john J Marshall, C P M Title Purchasing Agent 215 E. McKINNEY ST P O NUMBER 68508 VENDOR CUMMINS SUPPLY P.O. BOX 930 FORT WORTH* TX 76101 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 78201 DATE/VENDOR NO DOCUMENT 05/24/85 C02 CUM56000 SHIP TO WAREHOUSE CONFIRMATION ONLY DO NOT DUPLICATE TYP S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 710 004 0598 8708 1500 FT 091206 CABLE 500MCM UNISHIE CONFUnON The City of Denton, Texas Is tax exempt House 8111 No 20 Reference P 0 Number on all B/L, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 817/56H223 FOR P•O. 7#800.00 7*800•00 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 81715888311 DIFW Metro 287-0042 The City of Denton Is an equal opportunity employer DATE 6-18-85 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68517 CUMMINS SUPPLY RECOMMENDATION We recommend this purchase order to Cummins Supply be approved in the amount of $7,378 27 for miscellaneous electrical connectors SUMMARY This purchase order is for the emergency purchase of electrical connectors necessary to energize the newly constructed portion of the Golden Triangle Mall (Mervyn's) Several vendors were hunting this material for us Cummins was the only vendor able to put the package together This material was originally bid, approved and ordered on Bid #9452 The subsequent purchase order has been cancelled due to excessive delivery schedule BACKGROUND Purchase Order PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED FISCAL IMPACT Electric Distribution Underground Construction 1984-85 Budget Funds Account #610-008-0252-8333 Respectfully submitted G Chris Hartung City Manager Prepared by m Jo n J Marshall, C P M itle Purchasing Agent Approved tle John J Marshall, c p m Purchasing Agent 215 E MOKINNEY ST P 0 NUMBER 68517 VENDOR CUMMINS SUPPLY P.O. BOX 930 FORT WORTH* TX 76101 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 DATE/VENDOR NO DOCUMENT 06/03/85 C21 CUMS6000 SHIP TO ELECTRIC DISTRIBUTION CONFIRMATION ONLY DO NOT DUPLICATE TYPI S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 610 008 0252 8333 26 650OLR ELBOW 10366.30 02 610 008 0252 8333 18 650CAHJ ADAPTER 173.70 03 610 008 0252 6333 17 60081P INSUL PLUG 527,00 04 610 008 0252 8333 12 65OLRC40 CONNECTOR 142.20 05 610 008 0252 8333 18 6000P CONN PLUG 597.60 06 610 008 0252 8333 12 650CANA ADAPTER 127.20 07 610 008 0252 8333 4 650OLR ELBOW 231.20 08 610 008 0252 8333 13 60081P INSUL PLUG 443.30 09 610 008 0252 8333 1 AIR FREIGHT 66.06 10 610 008 0252 8333 18 65OLRC450 CONNECTOR 213,30 11 610 008 0252 8333 18 1OTLHJ ADAPTER SHIELD 52.56 12 610 008 0252 8333 45 10TLHA ADAPTER SHIELD 132.75 13 610 008 0252 8333 1 AIR FREIGHT 78.75 l4 610 008 0252 8333 27 650 SLR 10418085 15 610 008 0252 8333 27 600 SIP 837.00 16 610 008 0252 8333 27 65OLRC40 319,95 17 610 008 0252 8333 27 650CAHA 650.55 CONFIRMATION The City of Denton, Texas Is tax exempt House Bill No 20 Reference P 0 Number on all BIL, Shipments and Invoices Shipments are F 0 B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/5868223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/5888311 D/FW Metro 267-0042 The City of Denton Is an equal opportunity employer DATE 6-13-85 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #68525 BOYD EXCAVATION RECOMMENDATION We recommend this purchase order to Boyd Excavation in the amount of $21,125 00 be approved SUMMARY This purchase order is for the emergency rental of two self loading scraper tractors including operators These tractors are being used to dig a new pit for waste disposal at the landfill We had planned to be able to cover incoming refuse and dig additional pits with our own equipment Due to equip- ment failure and employee resignations and much heavier use of the landfill than anticipated, this was not possible BACKGROUND Copy of Purchase Order PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Solid Waste Landfill Operations FISCAL IMPACT 1984-85 Budget Funds Account #631-002-0803-8502 Landfill Operations Special Services Respectfully submitted G Chris Hartung City Manager Prepared by Otle hn JMarshall, C P M e Purchasing Agent Approved N aAe o n J Marshall, C P M T le Purchasing Agent 215 E MCKINNEY ST P 0 NUMBER 68525 VENDOR BOYD EXCAVATING 3500 FT WORTH DR DENTON& TTX 76201 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 78201 DATENENDOR NO DOCUMENT 05/31/85 SOLID WASTE SOY49000 SHIP TO TYI ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUI Ol 631 002 0803 8502 325 MRS SCRAPER RENTAL 21*125.OC r The City of Denton, Texas Is tax exempt House Bill No 20 Reference P O Number on all B/L, Shipments and Invoices Shipments are F 0 B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 81715888223 FOR PoO• 21a125.OG Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 8171588.8311 D/FW Metro 287-0042 The City of Denton Is an equal opportunity employer