1985-1080923L
NO U- /,09
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law requires that certain contracts requiring
an expenditure or payment by the City in an amount exceeding
$5,000 be by competitive bids, except in the case of public
calamity where it becomes necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or it is necessary to
protect the public health of the citizens of the city, or in
case of unforeseen damage to public property, machinery or
equipment, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
68246 J & S Equipment Co 121,435 403 03
68336 Marley Cooling Tower Co 00
68381 Basic Waste Systems 4,307 42
SECTION II
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PAGE ONE
PASSED AND APPROVED this the 4th day of June, 1985
CIT OF D TON, TEXAS
ATTEST
~-Yldk42~ "ji,
"CHARLOTTE ALLEN, CITY SEUKETAKY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY Aj17 Q
PAGE TWO
DATE Jure 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #68246 J & S EQUIPMENT CO $3,403 03
RECOMMENDATION We recommend this emergency purchase order to J&S Equipment
be approved in the amount of $3,403 03 This is for the
repairs and maintenance with installation of an air conditioner
on equipment #2495 at the City of Denton Landfill
SU144ARY The Vehicle Maintenance Department who provides the necessary
maintenance and installation of accessories on our equipment
has ordered these items repaired and installed as an emergency
The equipment is used at the City of Denton Landfill
BACKGROUND Purchase Order Copy and Invoice
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Repair and Maintenance on budgeted items for landfill operations
FISCAL IMPACT
There is no fiscal impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
N in Marshall, C P M
e Purchasing Agent
Approved
N Marshall, C P M
Xrtl urchasing Agent
215 E McKINNEY ST
P O NUMBER
68246
VENDOR
J. S EQUIPMENT CO.
602 WILDLIFE PARKWAY
GRAND PRAIRIE, TX 75050
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATE/VENDOR NO DOCUMENT
05/20/85 C14
JJJ59500
SHIP TO
VEHICLE MAINTENANCE
CONFIRMATION ONLY
DO NOT DUPLICATE
TYP
S
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
01 710 004 0596 8710 1 2495 INSTALL AIR CONDITIONER 3,403.03
WO11RTIN
The City of Denton, Texas Is tax exempt House Bill No 20 TOTAL FOR P.O. 39403.03
Reference P O Number on all B/L, Shipments and Invoices
Shipments are F O B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 78201
Phone 817/5888223
Direct All Inquiries TO
John J, Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
817/588.8311 D/FW Metro 287-0042
The City of Denton Is an equal opportunity employer
J S EQUIPMENT SERVICE INC
60-- WILDLIFE PARKWAY
GRAND PRAIRIE, TEXAS 750.x0
()(1R PHONE NUMBER, 214/36;.-0::11
YOUR ACCOUNT NUMBERS 01:2070
CITY uF DENTON
804 TEXAS ST
DENTON
TX 76301
~O 3O ~
INVOICE Z;94
DATE: 05/13/85
,,11 X35
UR P 0 fY4
AUTHORIZED BY ALTUN BOSTICK
FOR MODELS INT 412B
SERIAL NO E51L 21140412
EQ NO
-TROUBLESHOOT -POSSIBILITIES- OF LNSTAI t TN'---AI-R_
CONDITIONER ON INT PAY SCRAPER
PURCHASE & INSTALL AIR CONDITIONER UNIT (:N
MACHINE
FIELD LABOR ( 52 00 HOURS REGULAR TIME) $ 1,456 00
FIELD MILEAGE ( 435 00 MILES) B 261 00
PARTS AND OIL $ 1,686 03
SALES TAX NONE
INVOICE TOTAL $ 3,403 03
NOTICED INVOICES ARE PAYABLE WITHIN 30 DAYS THERE WILL
R PE A 1 5/ INTEREST CHARGE MONTHLY ()N PA-3r DUE INVu1CES
Y
DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #68336 MARLEY COOLING TOWER CO $21,435 00
RECOMMENDATION We recommend with the Utility Department that this purchase
order for emergency repairs of Unit 5 colling tower at the
Electric Production Power Plant be approved to Marley Cooling
Tower Co in the amount of $21,435 00 as shown on the attached
proposal
SUMMARY This is for the maintenance and repair of Cooling Tower #5
at the steam power plant on Woodrow Lane
BACKGROUND Purchase Order Copy, Proposal-quotation,
Memo from Tom Chastain
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Budget Repair & Maintenance for Electric Production
FISCAL IMPACT
There is no fiscal impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Na n Marsha 1, C P M
T e I-Ourchasing Agent
Approved
N e n J Marshall, C M
tle Purchasing Agent
215 E McKINNEY ST
P 0 NUMBER
68336
VENDOR
MARLEY COOLING TOWER CO.
C/O WILCO SALES INC.
P.O. BOX 226
DALLAS* TX 75235
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATE/VENDOR NO DOCUMENT
05/20/85 Cos
MAR56000
SHIP TO
ELECTRIC PRODUCTION
CONFIRMATION ONLY
DO NOT DUPLICATE
P
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOL
01 610 008 0251 8339 E314 1 REPAIR UNIT#5 COOLING TOWER
02 610 008 0251 8339 E314 M65-15-4-05
The City of Denton, Texas Is tax exempt House Bill No 20
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 8171566.8223
21.435.0
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171566.8311 D/FW Metro 267-0042
The City of Denton Is an equal opportunity employer
THE MARLEY COOLING TOWER COMPANY
Represented by WELCO SALES INC /P O Box 3522612213 Butler Street/Dallas Texas 75235/Phone 214/6318150
May 13, 1985
City of Denton
Steam Power Plant
1701 Spencer Road
Denton, Texas 76201
Attn Mr Tom Chastain
Gentlemen
(;A; i -r
SUBJECT REPAIR QUOTATION
STEAM ELECIRiC PLANT
TOWER IP65-15-4-05
MARLEY ORDER IP12-54-70
We are pleased to submit our confirming quotation for covers over the hot water
distribution basins of the subject Marley Cooling Tower
Materials consisting of wood framing in the hat Water basin and 3/4" plywood
removable sections at the elevation of the top end of the basin sides and end
MATERIS, FOB FACTORIES WITH FULL FREIGHT ALLOWM TO DENTON, TEXAS $21,435 00
NOTES
(1) Terms are net 30 days, invoiced as materials are shipped and/or as labor
is performed
(2) These prices are firm provided an order is placed within 30 days
(3) Shipment can be made in 6 to 8 weeks
Very truly yours,
um
WELCO SALES, INC t
W S Keeney
~UBARLEY
A MARLEY COMPANY
CITY Or DENTON
M R M O R A N 0 U M
N W N r NN~~N N
TO E B Tullos, Assistant Director of Utilities
Electric Divisions
FROM Tom Chastain, Superintendent, Electric Production Div
DATE May 14, 1985
SUBJECT Repay of the #5 Cooling Tower
The attached purchase request is for a cover over the #5
cooling tower hot water basin This is to help control
foam and drift from the tower and to control algae growth
from direct sun light The foam and drift can damage auto
finishes, paint, insulators in the substation, etc
This area has built up to the point where we need to start
controlling the foam and drift the best we can to avoid a
possible law suit resulting from damages We covered the
#4 tower last fall and it has helped quite a lot to control
the foam and drift
Tom d' Superin6 tendent
Electric Production Division
TC/b]
Attachments
DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #68381 BASIC WASTE SYSTEMS $4,307 42
RECOMMENDATION We recommend this emergency purchase order for the repair
and maintenance of our equipment #1850 used by the Solid Waste
Division of Public Works be approved in the amount of $4,307 42
SU144ARY This emergency purchase is for the rebuilding of the side
assembly of our packer body equipment #1850 This unit is
used for the pick up of Solid Waste from various points in
the City and hauled to the landfill
BACKGROUND Purchase Oreder Copy
Work Order Copy
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Keep the equipment repaired and running to pickup waste
as scheduled
FISCAL IMPACT
There is no fiscal impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
N ot
n Marshall, C P M
r
tle Purchasing Agent
Approved
Na n Marshall,
T e urchasing Agent
215 E McKiNNEY ST
P 0 NUMBER
68381
VENDOR
BASIC WASTE SYSTEMS
4842 ALEXANDER LN
DALLAS, TX 75247
CITY OF DENTON, TEXAS
,RURCHASE ORDER DENTON, TX 76201
DATE/VENDOR NO DOCUMENT
05/21/85 C14
BAS55000
SHIP TO
VEHICLE MAINTENANCE
CONFIRMATION ONLY
DO NOT DUPLICATE
TYP
s
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN
Ol 710 004 0598 8710
1 21850 REPAIR REAR PACKING UNIT
"IFIR14#0#
4.307,42
The City of Denton, Texas Is tax exempt House Bill No 20 TOTAL FOR P,De 4,307,42
Reference P 0 Number on all B/L, Shipments and Invoices
Shipments are F 0 B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 81715661223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
817/5868311 D/FW Metro 2670042
The City of Denton is an equal opportunity employer
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