1985-1070923L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the Council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER ITEM NO VENDOR
AMOUNT
9450
1-19
Poleline
193,895
60
9450
20-30
Wesco
16,559
60
9450
31-35
Kriz-Davis
8,224
01
9457
All
Jerry's Venetian Blinds
4,170
45
9464
All
Cummins Supply
36,912
00
9465
All
Donivan Uniforms
3,622
50
9466
4,5,6
Riffe Petroleum
20,000
00
9466
4a
Wright Asphalt
3,000
00
9466
8 & 9
White Mines
52,000
00
9466
10&13
Gohmann Asphalt
10,000
00
9466
11&12
Jagoe Public
108,000
00
9469
All
W M Dusenberry
79,578
30
SECTION II
That by the acceptance and approval of the above numbered items
of the submitted bids, the City accepts the offer of the persons
submitting the bids for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the
terms, specifications, standards quantities and for the specified
sums contained in the Bid Invitations, Bid Proposals, and related
documents
PAGE ONE
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into
aformal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in accordance
with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 4th day of June, 1985
/ OAK-WV.
MAYUK -f/
C -U
IT OFD TON, TEXAS
ATTEST
A
bt;UKETAKI
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY &LI f//. A6 77/Lf,C.01
PAGE TWO
DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9450 ELECTRIC METERS, SOCKETS AND CURRENT TRANSFORMERS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder meeting
specifications for each of the three categories Item 1 thru
19, electric meters to Poleline Electric, Item 20 thru 30,
current transformers to Wesco and Item 31 thru 35, electric meter
sockets to Kriz-Davis
SU194ARY This bid is for the annual supply of electric meters, sockets,
and current transformers The material will be utilized by
the Electric Meter and Substation Department The quantities
are estimates only
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Meter and Substation
FISCAL IMPACT 1984-85 Budget Funds Account #611-008-0253-9224-E370
Respectfully submitted
Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
ohn J Marshall, C P M
tle Purchasing AGent
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DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9457 VERTICAL BLINDS FOR PHASE III
RECOMMENDATION We recommend this bid be awarded to Jerry's Venetian Blinds,
the low bidder on both the 13 outside blinds and the 4 inside
blinds for a total of $4,170 45 with delivery in 45 days
SUMMARY This bid is for the blinds for the north outside windows
in both the Public Works and Utilities Department Phase III
Remodelling The Delmar was the vertical blind specified
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
This is to complete the window covering for this section
FISCAL IMPACT. There is no impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Na John J Marshall, C
P M
le Purchasing g Agent
Approved
Na oln J Marshall, C P M
e Purchasing Agent
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DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9465 COVERALLS FOR SOLID WASTE
RECOMMENDATION We recommend this bid be awarded to the lowest bidder, bidding
the intent of the specifications, a work coverall, twill 65/35,
orange color, 7k oz to Donivan Uniforms @ $17 25 each for the
estimated total order of $3,622 50
SUMtMRY This bid was sent to several uniform distributors in this area
We received six bids Three were 6 oz and the other three
bid 7k oz We, therefore, are awarding to the low bidder for
7~ oz twill material The low bidder is Blair American on
6 oz poplin orange jumpsuit
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
This bid is for the order and receiving of 5 pair of coveralls
(short sleeve) orange color for use in the Solid Waste Department
FISCAL IMPACT
Budget Account #630-002-0801 and 0802-8108
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
John J Marshall, C P M
tle Purchasing Agent
Approved
;t J hn J Marshall, C P M
le Purchasing Agent
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DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9464 PADMOUNT SWITCHGEAR
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specifications of Cummins Supply in the amount of
$6,152 00 each Total bid award $36,912 00
SU144ARY This bid is for the purchase of padmount switchgear to be used
by the Electric Distribution Department in the new construction
and maintenance of the electric system The switchgear offered
by A B Chance has an oil switch instead of air switch as
requested
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT 1984-85 Budget Funds Account #611-008-0252-9221
Respectfully submitted
G Chris Hartung
City Manager
Pr;,pared by
C
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Na5W J n J Marshall, C P M
le urchasing Agent
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DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9466 ASPHALT ROAD MATERIALS
RECOMMENDATION We recommend this bid be awarded to the lowest evaluated bidder
meeting specifications as
listed
Item
4,5, &6
Riffe Petroleum
$20,000
00
Est
Annual
Usage
Item
4a
Wright Asphalt
$ 3,000
00
Est
Annual
Usage
Item
8 & 9
White Mines
$52,000
00
Est
Annual
Usage
Item
10 & 13
Gohmann Asphalt
$10,000
00
Est
Annual
Usage
Item
11 & 12
Jagoe Public
$108,000
00
Est
Annual
Usage
Item
1,2,3, & 7
No bids were received
The bid offered by White
Mines and Gohmann
for
Item 11
were
bid to be picked up by C
ity of Denton
Go
hmann
is located
in Plano, White Mines is
located in Weathe
rford
This bid is for the annual supply of asphalt road materials
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Street Department
FISCAL IMPACT 1984-85 Budget Account #100-002-0033-8303
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N J n J Marshall, C P M
Y,tt le Purchasing Agent
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DATE June 4, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9469 FIBERGLASS STREETLIGHT POLES
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specification of W M Dusenberry Co in the amount
of $235 10 each for item one, $207 75 each for item two and
$49 88 each for item three Total bid award $79,578 30,
delivery in 56-63 days
SUMMARY This bid is for the purchase of fiberglass streetlight poles
and aluminum streetlight arms This material is replacement
of warehouse stock The quantities are approximately a
fourmonth supply
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Working Capital Inventory, Electric Distribution Department
FISCAL IMPACT Wo-',ing Capital Inventory purchases Account Number
710-004-0598-8708
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N e ohn J Marshall, C P M
tle Purchasing Agent
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