1985-0880923L
NO 2" -
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCOR-
DANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, state law requires that certain contracts requiring
an expenditure or payment by the City in an amount exceeding
$5,000 be by competitive bids, except in the case of public
calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens, or to preserve the
property of the city, or it is necessary to protect the public
health of the citizens of the city, or in case of unfore- seen
damage to public property, machinery or equipment, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the City Council hereby determines that there is a public
calamity that makes it necessary to act at once to appropriate
money to relieve the necessity of the citizens, or to preserve the
property of the city, or to protect the public health of the
citizens of the city, or to provide for unforseen damage to public
property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
66974
Borg-Warner A/Cond
8,791
88
67778
Bittercreek Const
6,500
1
00
67923
Trans-Tex Supply
7,251
00
67979
Watson Distributing
4,235
59
SECTION II
That because of such emergency, the City Manager or designated
employee is hereby authorized to purchase the materials, equipment,
supplies or services as described in the attached Purchase Orderb
and to make payment therefore in the amounts therein stated, such
emergency purchases being in accordance with the provisions of
state law exempting such purchases by the City from the require-
ments of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PAGE ONE
PASSED AND APPROVED this the 14th day of May, 1985
ATTEST
CHARLOTTE ALLEN, UITY 5LUKI
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY A Q 1
PAGE TWO
DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #66974 BORG-WARNER AIR CONDITIONING
RECOMMENDATION We recommend this Purchase Order Number 66974 to Borg-
Warner be approved for payment in the amount of
$8,791 88
SU144IRY This purchase order is for the emergency repairs to the
air conditioning systems at the Police Department Repairs
included a new compressor, motor protectors, condenser for
motors, relays, solenoid valves and filer dryers The original
estimate was for $9,600 00 plus The actual amount is
$8,791 88
BACKGROUND Purchase Order #66974
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Police Department/Building Maintenance
FISCAL IMPACT 1984-85 Budget Account #100-003-0002-8301
Building Maintenance
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Na J An Marshall, C`P M
T e -Purchasing Agent
CITY OF DENTON, TEXAS
215 E McKINNEY ST PURCHASE ORDER DENTON, TX 76201
P O NUMBER DATEIVENDOR NO DOCUMENT
66974 03/25/85 CIO
BOR49001
VENDOR SHIP TO
SORG-WARNER AIR CONDITIONING CONFIRMATION ONLY
YORK SERVICE DIVISION DO NOT DUPLICATE
12901 NICHOLSON SUITE 260
DALLAS, TX 75234
TYP
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUR
01 100 003 0002 8301 1 REPAIR AIR COND-POLICE ADM 109000.00
00AII,
X91 sB
The City of Denton, Texas Is tax exempt House Bill No 20 TOTAL FOR P.O. 10, 000.00
Reference P O Number on all B/L, Shipments and Invoices
Shipments are F O B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 81715868223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171568.8311 DIFW Metro 267-0042
The City of Denton Is an equal opportunity employer
DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #67778 BITTERCREEK CONSTRUCTION
RECOMMENDATION We recommend this purchase order in the amount of
$6,500 00 to Bittercreek Construction be approved
for payment
SUM14ARY This purchase order is for the clearing of the bird
roosting area near Kerley Street and Willow Springs
The underbrush and some trees had to be pushed and
cleaned up Telephone bids were requested and prices
ranged from $8,000 00 to $6,500 00
BACKGROUND Purchase Order #67778
Invoice from Bittercreek Construction
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Bird Roos Control
FISCAL IMPACT 1984-85 Budget Funds Account #100-002-0030-8303
Maintenance of Streets
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
.r
N Marshall, C P M
le Purchasing Agent
215 E McKINNEY ST
P 0 NUMBER
67778
VENDOR
BITTERCREEK CONSTRUCTION
315 WOODHURST DR.
COPP£LL, TX 75019
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATE/VENDOR NO DOCUMENT
04/15/85 STREETS
BIT49001
SHIP TO
TYP
S
ITEM ACCOUNT NUMBER
UNITS NUMBER
DESCRIPTION
BID NO LINE AMOUf
01 100 002 0030 8303
1 BIRO ROOST
ERADICATION
6,500.00
The City of Denton, Texas is tax exempt House Bill No 20
Reference P O Number on all B/L Shipments and Invoices
Shipments are F 0 B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 78201
Phone 817/5888223
P.O. 6,500.0
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
817/588.8311 D/FW Metro 287.0042
The City of Denton Is an equal opportunity employer
BITTER CREEK CONSTRUCTION
METRO 315 WOODHURST DR MOBILE
471-1650 COPPELL, TEXAS 75019 384-0337
April 17, 1985
City of Denton
Purchashng Dept
INVOICE # 4175
P o # 67778
RE Clearing trees between Willow Springs and Kerley St
Contract $ 6,500 00
Hourly Equipment Rental
Kamatsu 220 Excavator Mrs ® 90 00 Per Hr N/C
Kamatsu Loader DS75 13Hrs @ 85 00 Per Fr N/C
Total Due $ 6,500 00
Thank You We appreciate your business
DATE May 7, 1985
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Cliris Hartung, City Manager
SUBJECT Emergency Purchase Order #67923 _
RECOMMENDATION We recommend that the Emergency Purchase Order #67923
to Trans-Tex for the amount of $7251 00, be approved for payment
SUMMARY This purchase order is for the 24" tapping valve needed to complete
the new Loop 288 24" waterline This const'rustion will begin in May and the
tapping valve has an expected, delivery date of 10-12 weeks
BACKGROUND p 0 # 67488 and per Bill Brown memo
PROGRAMS DEPARTMENTS OR GROUPS AFFELrED Water & Sewer Field
Service
FISCAL IMPACT This purchase will impact the 1984-85 account #623-008
0461-9138
Respectfully submitted
iris ar ung
City Manager
Prepared by
Name Denise Funning
Title Buyer
Ap oved
me ohn Marshall
itle Purchasing Agent
21F E McKINNEY ST
P O NUMBER
67923
VENDOR
TRANS-TEX SUPPLY CO
BOX 188
ARLINGTON* TEXAS 76010
C" OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 78201
DATEIVENDOR NO DOCUMENT
04/15/85 C17
TRA52500
SHIP TO
MATER & SEVER FIELD SERVICE
CONFIRMATION ONLY
DO NOT DUPLICATE
TYI
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOU
01 623 008 0461 9138 7915 1 24NTAPPING VALVE NU667-07
CO F ROO
7*251a0(
The City of Denton, Texas Is tax exempt House Bill No 20 TOTAL FOR P.O. 7.251.0
Reference P O Number on all B/L, Shipments and Invoices 1
Shipments are F 0 B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 78201
Phone 81715888223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171588.8311 D1FW Metro 267-0042
The City of Denton is an equal opportunity employer
CITY OF DENTON
M E M O R A N D U M
TO John Marshall, Purchasing Agent
FROM Bill Brown, Superintendent Water and Sewer Field Services Division
DATE April 1, 1985
SUBJ Delivery of 24" Tapping Valve for Loop 288 Project
I have looked over the bids on the 24" tapping valve and have determined
that the valve which we should recommend is the bid from Transtex for a
vertical valve at $7,251 with a 10-12 week delivery
The time element is of significant importance in this case and we must
have an early delivery as well as a good price
I therefore recommend that we purchase the Mueller valve from Transtex
at $7,251 with a delivery of 10-12 weeks
BB/ch
cc file
APR 151985
ci~y
puRCyON0 fp0N
J Marshall/WTRWW
DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT PURCHASE ORDER #67979 WATSON DISTRIBUTING
RECOMMENDATION We recommend Purchase Order #67979 to Watson Distributing
in the amount of $4,035 59 be approved
SU144ARY This purchase order is for the emergency repairs to a
Howard mower The hydraulic system had to be reconditioned
as well as the transmission
BACKGROUND Purchase Order #67979
Invoice #2858
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Park Departments and Vehicle Maintenance
FISCAL IMPACT 1984-85 Budget Funds 710-004-0598-8710
Vehicle Maintenance Sublet Repairs
Respectfully submitted
G Chris Hartung
City Manager
Pre ared by
Name Tom Shaw, C P M-
Title Assistant Purchasing Agent
Approved
N e ars a 11 ,
T~Afe urchasing AGent
215 E McKINNEY ST
P O NUMBER
67979
VENDOR
WATSON DISTRIBUTING
1351 S LOOP 12 WEST
IRVING9 TX 75060
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 76201
DATE/VENDOR NO DOCUMENT
04/24/85 C14
WAT63000
SHIP TO
VEHICLE MAINTENANCE
CONFIRMATION ONLY
00 NOT DUPLICATE
TYP
S
n'FM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUP
01 710 004 0598 8710
1 #3700 REPAIR TRANS HYD SYSTEM
C®m1R ~ 11V
4,235,59
The City of Denton, Texas Is tax exempt House Bill No 20 TOTAL FOR P9O9 49238.59
Reference P O Number on all B/L, Shipments and Invoices
Shipments are F O B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 81715888223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
81715888311 DIFW Metro 267.0042
The City of Denton Is an equal opportunity employer
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