1985-087v923L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the Council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER
ITEM NO
VENDOR
AMOUNT
9441
1,3,4,14,
15,16
Poleline Electric
68,581
00
9441
2 & 6
G E Supply
30,343
00
9441
5,7,8,
9, 13
Cummins Supply
108,698
00
9441
10 & 12
Alamo Transformer
31,935
00
9441
11
Dusenberry
15,940
00
9442
1
Aardvark Trailers
7,380
00
9442
2
Witch Equipment
10,025
00
9442
3
Witch Equipment
7,075
00
9443
1
Lone Star Peterbilt
62,663
00
9443
2
Davis Truck & Equipment
30,200
00
9444
All
Tractors, Inc
32,290
00
9446
All
Consolidated Traffic
16,284
00
9448
All
Westgate Heights-Part
5,931
80
9449
2,4,5
Wesco
41,152
00
9449
1,3,6
Poleline
21,193
00
9449
7
Cummins
5,590
00
9449
8
Temple
6,845
00
9451
All
Advance Control Systems
21,300
00
9452
All
Temple
6,409
29
9455
1,2,5,6,
7,9, 10
Atlas Utility Supply
$ 18,160
00
PAGE ONE
BID NUMBER
ITEM NO
VENDOR
AMOUNT
9455
3,4,11
12
Industrial International
14,065
00
9455
13, 14
Trans Tex Supply
6,230
00
9455
8
Ferguson Universal
9,900
00
9456
All
T&T Body Shop
4,625
00
9458
All
Sherman Reilly, Inc
24,758
00
SECTION II
That by the acceptance and approval of the above numbered items
of the submitted bids, the City accepts the offer of the persons
submitting the bids for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the
terms, specifications, standards quantities and for the specified
sums contained in the Bid Invitations, Bid Proposals, and related
documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into
aformal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contractwhich shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related bid documents herein approved and
accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes the
expenditure of funds therefor in the amount and in accordance with
the approved bids or pursuant to a written contract made pursuant
thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 14th day of May, 1985
X/111 ez6L
CI OF DE TON, TEXAS
ATTEST
UH-IRMY&MLEN, CITY--SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY 0 DENTON, TEXAS
BY AbIl"00191w I0
PAGE TWO
DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9441 ELECTRIC DISTRIBUTION TRANSFORMERS
RECOMMENDATION We recommend this bid be awarded to the lowest evaluated
bidders for each item
Item
1,3,4,14,15,
& 16 Poleline Electric
Total
Award
$ 68,581
00
Item
2 and 6
G E Supply
Total
Award
$ 30,343
00
Item
5,7,8,9, and
13 Cummins Supply
Total
Award
$108,698
00
Item
10 and 12
Alamo Transformer
Total
Award
$ 31,935
00
Item
11
Dusenberry
Total
Award
$ 15,940
00
Total
Bid
$255,497
00
The evaluation of these transformers
is based on t
otal cost
of
operation over a life expectancy of the unit
It
takes into
consideration the cost of electricity
to operate t
he unit as
well as the amount of watts required
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED_
Electric Distribution Department, Maintenance and New Construction
for the Electric Distribution System
FISCAL IMPACT 1984-85 Budget Account #611-008-0252-9222
Capital Expenditure-Line Transformers
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom Shaw, M
Title Assistant Purchasing Agent
Approved
Name o ars a , 1
Ti u hasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9442 TRAILERS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder meeting
specification for each item
Item 1 to Aardvark Trailers in the amount of $7,380 00 including electric brakes
Item 2 to Witch Equipment in the amount of $10,025 00 including brakes & installation
Item 3 to Witch Equipment in the amount of $7,075 00 including brkes & installation
SUMMARY This bid is for the purchase of equipment trailers for the
Parks Department, Water and Sewer Department, and Electric
Distribution Department These trailers will be used to
haul mowers, backhoes, and other equipment
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Parks Department, Water & Sewer Department,
Electric Distribution and Motor Pool
FISCAL IMPACT Item 1 is a lease/purchase
Item 2 & 3 are purchases from 1984-85 budget funds
Respectfully submitted
G Chris Hartung
City Manager
Pre ar
Name Tom D Shaw, C P M
Title Assistant Purchasing AGent
Approved
Na Jo arshall, C P M
T e rchasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9443
RECOMMENDATION We recoi
meeting
Item 1
Item 2
FRONT LOAD REFUSE TRUCK
amend this bid be awarded to the lowest bidder
specifications
Lone Star Peterbilt $62,663 00
Davis Truck & Equipment $30,200 00
Total Bid $92,863 00
SUMMARY This bid is for the purchase of a front loading refuse truck
We are recommending the purchase of a Peterbilt truck and a
Pak-Mor body Delivery will be in 40 days after receipt of
order
The bid of Tarrant Systems is for a 1984 Demo truck and has a
standard transmission We bid a 1985 truck with automatic
transmission
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Solid Waste Collection and Motor Pool
FISCAL IMPACT This unit will be funded thru a lease/purchase agreement between
MBank Capital Fudning and City of Denton The APR is 9 70% for
a 36 month payout schedule
Respectfully submitted
G Chris Hartung
City Manager
P ared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Na oh ars a ,
T We chasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9444 FLAIL MOWER AND TRACTOR COMBINATION
RECOMMEND~IT_ION We recommend this bid be awarded to the lowest bidder meeting
specification of Tractors, Incorporated, of Ardmore in the
amount of $32,290 00, Fob Denton, with delivery in 14-21 days
The lower prices offered by H L Peterson and Alamo Group
fail to meet specification
SUMMARY This bid is for the lease/purchase of a flail mower mounted
on a tractor for use by the Parks Department in the
maintenance of parks and other city owned facilities
BACKGROUND TAbulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Parks Department, Park Maintenance, and Motor Pool
FISCAL IMPACT This equipment will be funded thru an existing lease/
purchase agreement based on a 36 month payout at 8 8% APR
Respectfully submitted
G Chris Hartung
City Manager
Prep by
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Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N Jo J arshall, C P M
le rchasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9446 TRAFFIC CONTROLLER CABINETS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder,
Consolidated Traffic Control, in the total amount of
$16,284 00, Fob Denton
SUMMARY This bid is for the purchase of traffic control cabinets
for installation in the traffic control system They will
replace some old obsolete units and also house new units
at new installations
BACKGROUND TAbulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Traffic Control
FISCAL IMPACT Account #100-002-0012-8336
Maintenance of Traffic Control Lights
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Na Jo Marshall, C P M
e rchasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9448 WESTGATE HEIGHTS - WATER PARTICIPATION
RECOMMENDATION We recommend this participation project be approved to pay
Denton - TEDI, Inc the total sum of the low bidder to
install 12" water main in place of the required 8" main
The low difference from the attached tabulation is that bid
by D/FW Utility in the amount of $5,931 80
SUMMARY This bid is for the City of Denton to establish the low
difference of 12" water line over the required 8" water
line for the Utility Department
BACKGROUND Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Utility Department - Water & Sewer
FISCAL IMPACT
There is no impact on the General Fund
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
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DATE 5-14-85
CITY COUNCIL REPORT
TO
FROM
SUBJECT
RECOMMENDATION
BACKGROUND
Mayor and Members of the City Council
G Chris Hartung, City Manager
BID #9449 WIRE, CUTOUTS AND PEDISTALS
We recommend this bid be awarded to the lowest bidder meeting
specifications for each item
Item 2,4, and 5 Wesco
Item 1,3, and 6 Poleline
Item 7 Cummins
Item 0 Temple
Total Bid Award
The lower bid offered by Poleline on
interchangeable fuse board
Tabulation Sheet
$41,152 00
$21,193 00
$ 5,590 00
$ 6,845 00
$74,780 00
item 7 does not have an
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
This material is replacement for warehouse stock
FISCAL IMPACT Funds for this purchase are from Working Capital Account
#710-004-0598-8708 Inventory Electric
Respectfully submitted
G Chris Hartung
City Manager
Pre ared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
itle ohn J Marshall, C P M
Purchasing Agent
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I 111
13619 Inwood Rood
Suite 300
Dallas Texas 75234
214/934 3104
WORRELL & ASSOCIATES
engineers • planners
ENGINEER'S ESTIMATE
CLIENT Doyle Conine
PROJECT NUMBER 7944
& NAME Northwood 9
BY RLR DATE 11-19-84
PAGE OF
TEM
p
DESCRIPTION
OTY
UNIT
PRICE
AMOUNT
CITY REIMBURSEMENTS
Windsor Drive
Excess Width (45')
Excess Thickness 6"
Old North Road
Excess Width 41'
Excess Thickness 6"
1428 19
4414 41
442 45
2149 06
SY
SY
Sy
SY
11 04
1 84
11 04
1 84
$ 15,767 23
8,122 51
$ 4,884 70
3,954 28
TOTAL REIMBURSEMENTS
$ 32'728 72
*Based on August Bid Prices for Audra Estates Supplied
b Field & Edwards
WORRELL & ASSOCIATES
Engineers Planners
13619 Inwood Road Suite 300
DALLAS, TEXAS 75234
(214) 934.3104
JOB =M44
SHEET NO
OF
CALCULATED BY ^
DATE
CHECKED BY
DATE
i
I~
c.r 9
Ih`F-i rc.br".c~r ~ iC~fM
KbB MljgmlI. mma Qmn
I IF . . . I-
C/TYo/DENTON,TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
M E M O R A N D U M
DATE December 4, 1984
TO John Marshall, Purchasing Agent
FROM David Salmon, Civil Engineer
SUBJECT City Participation for Northwood Addition, 9th and
10th Installments
Checkmate Development is the developer for Northwood Addition,
9th and 10th installments The cost of participation by the
City for these projects is as follows
Description
uantit
Price
Amount
Northwood IX
Windsor Drive
Excess Width (451)
1428
19
SY
$11
04/SY
$15,767
23
Excess Thickness (0)
4414
41
Sy
$1
84/SY
$ 80122
51
Old North Road
Excess Width (411)
442
45
SY
$11
04/SY
4,884
70
Excess Thickness (6")
2149
06
SY
$1
84/SY
3.954
28
-
TOTAL
$320728
7
2
Northwood X
Old North Road
Excess Width
(55' of 44')
61
11
SY
$11
04/SY
$ 674
65
Excess Width
(435' of 41')
338
33
SY
$11
04/SY
$ 3,735
16
Excess Width
(105' of Transition)
99
17
SY
$11
04/SY
$ 1,094
84
Excess Width
(7' of Box Culvert)
33
05
CY
$240
00/CY
$ 7,932
00
Excess Thickness (6")
2247
78
SY
$1
84/SY
4,135
92
TOTAL
,
These figures are correct to the best of my knowledge Please
present them to the City Council for City participation in
these projects
David Salmon
Civil Engineer
#0269E
DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9451 REMOTE TERMINAL UNIT/ALARM EVENTS PRINTER
RECOMMENQATION We recommend this bid be awarded to Advance Control
Systems, Inc in the amount of $21,300 00, Fob Denton
SUMMARY This unit will be utilized by the Water Production Plant
for control of pumping facilities for finished water
BACKGROUND Advance Control Systems is the only bidder currently able to
produce a remote terminal unit compatible with our main system
(SCADA)
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
FISCAL IMPACT Funds for this unit will come from Water Utility Bonds
Account #623-008-0460-9101-7938
Respectfully submitted
G Chris Hartung
City Manager
Pre Wed by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
Nam ohn M sha 1, C P M
Tit P asing Agent
DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9452 ELECTRICAL TERMINATORS
RECOMMENDATION We recommend this bid be awarded to the lowest bid meeting
specification of Temple, Inc in the amount of $6,409 29
The lower price offered by Poleline is for a different
manufacture brand than specified and fails to meet
specirications
SUMMARY This bid is for the purchase of high voltage electrical
terminators for use in the underground electric distribution
system
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution
FISCAL IMPACT 1984-85 Budget Account #610-008-0252-8333
Maintenance of Underground Electric System
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P 11
Title Assistant Purchasing Agent
Approved
Na067 Jo J Marshall, C P M
T e 'Kurchasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9455 WATER & SEWER SUPPLIES
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specification for each item
Item 1,2,5,6,7,9 and 10 Atlas Utility Supply
Item 3,4,11 and 12 Industrial International
Item 13 and 14 Trans Tex Supply
Item 8 Ferguson Universal
SUMMARY Total
BACKGROUND
$18,160 00
14,065 00
6,230 00
9,900 00
$48,355 00
This bid is for replacement of warehouse stock and is
estimated to be a 90 day supply
Tabulation Sheet
PROGRAMS* DEPARTMENTS OR GROUPS AFFECTED
Warehouse/Water & Sewer Department
FISCAL IMPACT 1984-85 Working Capital Account #710-004-0598-8709
Inventory Purchase Water & Sewer Department
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N hn J Marshall, C P 11
le Purchasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9456 PAINTING OF TRUCK AND TRAILERS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder of
T & T Body Shop in the amount of $4,625 00
S=4ARY This bid is for the painting of two 3/4 ton pickups and
14 equipment trailers for the Utility Department This is
a portion of the continuing effort to upgrade the appearance
of our motor pool fleet
BACKGROUND Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Electric Utility Department and Motor Pool Vehicle Maintenance
FISCAL IMPACT 1984-85 Budget Funds for Vehicle Maintenance
#710-004-0598-8710 Sublet Repairs
Respectfully submitted
G Chris Hartung
City Manager
Pre ared by
Name om D Shaw, C P M
Title Assistant Purchasing Agent
Approved
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le Purchasing Agent
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DATE 5-14-85
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9458 LINE PULLER/TENSIONER
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specification of Sherman/Reilly, Inc in the amount
of $24,758 00 FOB Denton with delivery in 60 Days
SUMMARY This bid is for the purchase of a line puller/tensioner
gasoline powered, fully self-contained, with 6000' of 5/8"
rope This equipment is used by the Electric Distribution
Department in the maintenance and new construction of the
overhead electric distribution system
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Electric Distribution and Motor Pool
FISCAL IMPACT 1984-85 Budget Account #610-008-025209232
Electric Utility Capital Equipment
Respectfully submitted
G Chris Hartung
City Manager
Pre wed by
Name Tom haw, C M
Title Assistant Purchasing Agent
Approved
N o i Mars a M
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