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1985-0810923L NO M __00J AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCOR- DANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law requires that certain contracts requiring an expenditure or payment by the City in an amount exceeding $5,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unfore- seen damage to public property, machinery or equipment, and WHEREAS, Section 2 36 (f) of the Code of Ordinances requires that the City Council approve all expenditures of more than $3,000, and WHEREAS, Section 2 09 of the City Charter requires that every act of the council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equi~ment, supplies or services, as described in the "Purchase Orders' attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 67248 Floyd Glenn Smith 3,341 00 67420 Butler & Lane 3,776 00 67488 Gifford-Hill American 4,758 1 00 67572 Motorola Communications 6,948 00 67579 A P Green 8,000 00 67719 Vermeer Equipment $3,083 54 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the require- ments of competitive bids SECTION III That this ordinance shall become effective immediately upon its passage and approval PAGE ONE PASSED AND APPROVED this the 16th day of April, 1985 11-le, W CIT OF DE TON, TEXAS ATTEST CSR ALLEN, CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY ~IJO.hJ/I IfL✓ /LU~Y✓/yhirYi v PAGE TWO DATE April 16, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #67248 FLOYD GLENN SMITH RECOMMENDATION We recommend this Purchase Order in the amount of $3,341 00 be approved SUMMARY This purchase is for the construction of headwalls for the 54 drainage pipes under the road at the landfill Prices for this purchase were established by the bid contract for miscellaneous concrete repairs BACKGROUND Purchase Order #67248 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Solid Waste Landfill FISCAL IMPACT 1984-85 Budget Funds Landfill Bonds #631-002-0803-7009 Respectfully submitted G Chris Hartung City Manager Pre ar_p ed by Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved o n Marshall, C P M tle Purchasing Agent 215 E McKINNEY ST P O NUMBER 67248 VENDOR FLOYD GLENN SMITH P.O. BOX 1781 DENTON• TX 76201 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 DATE/VENDOR NO DOCUMENT 03/06/85 SOLID WASTE SMI51000 SHIP TO TYP S rrrU ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 631 002 0803 9009 1 HEADWALL• TYPE 13/2-54" PIPES 3*341.00 CCNINSON The City of Denton, Texas Is tax exempt House Bill No 20 Reference P 0 Number on all B/L, Shipments and Invoices Shipments are F O,B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/5888223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 81715888311 D/FW Metro 267.0042 The City of Denton Is an equal opportunity employer DATE April 16, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #67420 BUTLER & LAND RECOMMENDATION We recommend this purchase order to Butler & Land in the amount of $3,776 00 be approved SUMMARY This purchase order is for the emergency repairs to the Federal Pacific Transformer located at the North Locust Street Substation BACKGROUND Purchase Order #67420 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Metering and Substations FISCAL IMPACT 1984-85 Budget Funds Account #610-008-0253-8332 Respectfully submitted G Chris Hartung City Manager Prepared by Nam To P M Title Assistant Purchasing Agent Approved r e hn J Marshall, r-P M tle Purchasing Agent CITY OF DENTON, TEXAS 215 E McKINNEY ST PURCHASE ORDER DENTON, TX 78201 P O NUMBER DATEIVENDOR NO DOCUMENT TY 67420 03/19/85 S21 5 8UT49000 SHIP TO VENDOR BUTLER 6 LAND CITY OF DENTON# ELEC DIST P.O. BOX 8085 CENTRAL RECEIVING C/O BUTLER 8 LAND INC 901 TEXAS STREET DALLAS• TX 75205 DENTON• TX 76201 ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPrION BID NO UNE AMOUN 01 610 008 02$3 8332 9582 1 W-5121-'P-1016A REV SWITCH KIT7 283.00 02 610 008 0253 8332 E582 1 M^8121-P-0834-1 REV SWITCH CON 57.00 03 610,008 0253 8332 E582 1 W-5121-13-0534-2 REV SWITCH CON 57+00 04 610 008 0203 8332 E582 1 W5121-P-1015-A TAP HO COMP 2,079.00 05 610 008'0253 8332 E582 1 SERVICE)ENGINEER/FED PAC EL 800600 06 610 008 0253 8332 E562 1 AIR FREIGHT 500.00 The City of Denton, Texas is tax exempt House Bill No 20 Reference P O Number on all BIL, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 81715888223 776.00 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/566-8311 D/FW Metro 287-0042 TOTAL FOR P.O. The City of Denton is an equal opportunity employer DATE April 16, 19£ CITY COUNCIL REPORT FORMAT TO Mayor and Members of the City Council FROM G Chris Hartung, City M anager SUBJECT Emergency Purchase Order #67488 RECOMMENDATION We recommend that the Emergency Purchase Order #67488 to Gifford-Hill American for the amount of $4,758 00, be approved for pay- ment SUMMARY This purchase order is for tapping assembly and to complete the tapping on the new Loop 288 24" waterline This construction will begin in May and Gifford-Hill has a expected delivery date of 8 to 10 weeks BACKGROUND Per Bill Brown memo in reference to P 0 #67488 PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Water & Sewer Field Service FISCAL IMPACT This purchase will impact the 84-85 account #623-008 0461-9138 Respectfully submitted ris Hartung City Manager Prepared by I \ 91ywa~~ r V \ ' Dame Denise Mann ng Title Buyer AD-Droved *tP:urch larsha11 asi ng Agent 215 E. MCKINNEY ST P O NUMBER 67488 VENDOR GIFFORD-HILL AMERICAN P.O. BOX 47127 DALLAS, TX 75247 CITY OF DENTON, TEXAS PURCHASE ORDER DATE/VENDOR NO 04/02/85 C17 GIF49000 ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 623 008 0461 9138 02 623 008 0461 9138 1 30"X24"CC TAPPING ASSEMBLY 1 COMPLETE 24"TAPPING-30"MAIN DENTON, TX 78201 DOCUMENT TYP S SHIP TO WATER & SEVER FIELD SERVICE CONFIRMATION ONLY DO NOT DUPLICATE COMM!lTOV 2,698.00 2.060.00 The City of Denton, Texas is tax exempt House Bill NO 20 TOTAL FOR P.Oe 4,758e0c Reference P O Number on all 811, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 817/5888223 Direct All Inquiries TO, John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 8171588.8311 D/FW Metro 287-0042 The City of Denton Is an equal opportunity employer CITY OF DENTON M E M O R A N D U M TO John Marshall, Purchasing Agent FROM Bill Brown, Superintendent Water/Wastewater Division DATE March 18, 1985 SUBJ Delivery of Request # 113833 The construction of the new 24" Loop 288 waterline will begin in Mav Please complete delivery of request #113833 for a 24" valve with gearing and bypass by this time to prevent any construction delavs BB ch cc file DATE April 16, 1985 CITY COUNCIL REPORT TO FROM SUBJECT RECOMMENDATION Mayor and Members of the City Council G Chris Hartung, City Manager Purchase Order #67572 MOTOROLA COMMUNICATIONS We recommend this Purchase Order Number 67572 in the amount of $6,948 00 be approved SUMMARY This purchase is for the emergency replacement of the communication console in the central dispatching headquarters The unit was severely damaged rendering it inoperable and non-repairable BACKGROUND. Purchase Order #67572 PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED Central Dispatching Metering & Sub Stations (Utility Dept ) FISCAL IMPACT 1984-85 Budget Funds $3,000 00 Electric Utility #610-008-0250-9227 3,948 00 Emergency Mgmt #208-002-0007-8344 $ , 9 48 Respectfully submitted G Chris Hartung City Manager mz--~ Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved *-h Marshall , C P M tle Purchasing Agent 215 E MCKINNEY ST P O NUMBER 67572 VENDOR MOTOROLA COMMUNICATIONS 3320 BELT LINE DALLAS, TX 75234 ATTN: JAMES MANTOS CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 78201 DATE/VENDOR NO DOCUMENT 04/02/85 C22 MOT52500 SHIP TO ELECTRIC METERING AND SUB STATIONS CONFIRMATION ONLY DO NOT DUPLICATE TYI ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUI 01 610 008 0250 9227 E378 02 206 002 0007 8344 INCLUDES 1 T-1617 COMMUNICATION CONSOLE 1 1/2 FUNDS FOR ABOVE 1 T1617 M - $3499 00 1 L139 D C Board - 98 50 1 L146 TN Board - 452 00 4 L368 Dual Receive Md - 2716 00 1 L383 Line level - 112 00 1 L33 Volume Control - 70 50 COPdFIRMARN a The City of Denton, Texas Is tax House Bill No 20 Reference P O Number on all B/L. Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 81715888223 30000.0C 3,948,OC Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 81715868311 D/FW Metro 267-0042 The City of Denton Is an equal opportunity employer DATE April 16, 1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #67579 A P GREEN RECOMMENDATION We recommend Purchase Order #67579 to A P Green in the estimated amount of $8,000 00 be approved SUMMARY This purchase order is for the emergency repairs to the Unite #4 burner throats Unit #4 is a power generator at the Electric Generation Plant BACKGROUND A Purchase Order #67579 B Memo from Tom Chastain PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Electric Production Plant FISCAL IMPACT. This purchase will be funded from 1984-85 Budget Account Number 610-008-0251-8339, Maintenance of Generating Equipment Respectfully submitted G Chris Hartung City Manager aad Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved Jimtole o n J Marshall, C P M ent t A Purchasin g g CITY OF DENTON, TEXAS 215 E McKINNEY ST PURCHASE ORDER P O NUMBER 67579 VENDOR A. P. GREEN BIGELOW-LIPTAK CORPORATION 4542 BRONZE WAY DALLAS, TX 75236 DENTON, TX 78201 DOCUMENT SHIP TO CITY OF DENTON9 ELECTRIC PRODUCTION 1701-A SPENCER ROAD D£NTON9 TX 76205 ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUh Ol 610 008 0251 8339 E312 1 REBUILD 6 BURNER THROATS9LABOR 02 610 008 0251 8339 E312 1 MATERIAL AND TRAVEL EXPENSE The City of Texas Is tax exempt House Bill No 20 Reference P O Number on all B/L, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 817/588$223 DATENENDOR NO 04/03/85 505 GRE52001 TOTAL FOR P.O. TYP S 80000.00 89000001 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 81715888311 D/FW Metro 287-0042 The City of Denton Is an equal opportunity employer CITY OS DENTON M R M 0 R A N 0 0 M NN 4N~~ NON NM~N~~~ N~ wN N MN~MN~ TO John Marshall, Purchasing Agent FROM Tom Chastain, Superintendent, Electric Production Division DATE April 3, 1985 SUBJECT Emergency Purchase The attached purchase requisition #113980 is for the emergency repair of the Unit #4 burner throats We did not know this repair would be necessary until we had the unit down getting ready for state inspection A P Green refractory people are the only people with the equipment and people to do the job We will help them with labor and removing the old material They will do the new refractory work It will take a week to ten days for them to be ready to start the job and during that time we will be doing the necessary preparatory work T Chastainrint Electric Production Division Tc/b ~ ~ DATE April 16,1985 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM G Chris Hartung, City Manager SUBJECT PURCHASE ORDER #67719 VERMEER EQUIPMENT RECON14ENDATION We recommend Purchase Order #67719 to Vermeer Equipment be approved in the amount of $3,083 54 SUMMITRY This purchase order is for the materials to replace the digging chain assembly on a Vermeer trenching machine BACKGROUND Purchase Order #67719 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED- Vehicle Maintenance, Motor Pool FISCAL IMPACT 1984-85 Budget Funds #710-004-0598-8702 Vehicle Repair Parts Respectfully submitted G Chris Hartung City Manager Prepared by Name -Tom -D Shaw, C P M Title Assistant Purchasing AGent Approved -rr e c J Marshall, t-P M tle Purchasing Agent 215 E McKINNEY ST P O NUMBER 67719 VENDOR VERMEER EQUIPMENT BOX 201047 DALLAS, TEXAS 75220 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 78201 DATE/VENDOR NO DOCUMENT 03/29/85 C14 VER49000 SHIP TO VEHICLE MAINTENANCE CONFIRMATION ONLY DO NOT DUPLICATE TYP S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUR )1 710 004 0598 8702 1 05266 CHAIN ASSY-COMPLETE CO., "MMON The City of Denton, Texas is tax exempt House Bill No 20 Reference P O Number on all BIL, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 78201 Phone 81715888223 P.O• 3,083.54 3,083.54 Direct All Inquiries TO' John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 81715888311 DIFW Metro 287-0042 The City of Denton Is an equal opportunity employer