1985-0800923L
NO 84 YO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the Council providing for the expenditure of funds or for
the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER ITEM NO VENDOR
AMOUNT
9324
All
Stokes Div Pennwalt Corp
4,566
00
9367
All
Dave Krause Dodge
32,781
18
9386
2
HiWay Machinery
9,345
00
9424
All
Neptune Water Meter
5,500
00
9427
All
Datamatic, Inc
57,400
00
9433
All
Participation-Ridgeway Plaza
32,398
00
9436
1
Conley, Lott Nichols, Inc
52,211
00
9440
All
Vaughn & Associates of Dallas
3,068
00
SECTION II
That by the acceptance and approval of the above numbered items
of the submitted bids, the City accepts the offer of the persons
submitting the bids for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the
terms, specifications, standards quantities and for the specified
sums contained in the Bid Invitations, Bid Proposals, and related
documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
PAGE ONE
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written contract
which shall be attached hereto, provided that the written contract
is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid
Proposal and related bid documents herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes the
expenditure of funds therefor in the amount and in accordance with
the approved bids or pursuant to a written contract made pursuant
thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 16th day of April, 1985
ATTEST
CHAKLUTTE ALLEN, CITY SEUK
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY ZjAa" Adaw/, d1~h7
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PAGE TWO
DATE April 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9324 VACUUM PUMP
RECOMMENDATION We recommend the bid award to North Texas Industrial Supply
on September 4, 1984, be withdrawn, and this bid be re-awarded
to the next lowest bidder, Stokes Div Pennwalt Corp , in
the amount of $4,566 00
SUMMARY The pump offered by North Texas Industrial Supply failed to
meet the requirements of the bid The pump has been returned
for full credit Stokes/Pennwalt has agreed to honor their
original bid, and they do meet all specification requirements
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENT$ OR GROUPS AFFECTED
Electric Metering and Sub Stations
FISCAL IMPACT Funds for this purchase have been encumbered against the
1983-84 budget in the amount of $3,807 00 The balance
will come from the 1984-85 budget account #610-008-0253-9217
Respectfully submitted
G Chris Hartung
City Manager
Prepared
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
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DATE April 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9367 PICKUPS AND VANS
RECOMMENDATION We recommend this addition to the bid be awarded to Dave
Krause Dodge for
A 3 Units of Item 2 @ $7,989 01 each = $23,967 03
B 1 Unit of Item 6 @ $8,814 15 each = $ 8,814 15
Total $32,781 18
SUMMARY This award is for the addition of four new vehicles
Three are for the Engineering/Inspection/Survey
Department and one for the Machine Shop The Street Bond
program and a reorganization of the Machine Shop fleet has
created the need for these vehicles
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Machine Shop
Engineering
FISCAL IMPACT Motor Pool
Funds for three vehicles will be from 1984-85 Budget Funds
The Machine Shop unit will be acquired as a Motor Pool
replacement
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
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Title Assistant Purchasing Agent
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DATE April 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9386 VIBRATORY ROLLER
RECOMMENDATION We recommend the award for Item 2 on January 9, 1985, to
Cooper Machinery be withdrawn, and this item be awarded to
the next lowest bidder, HiWay Machinery, in the amount of
$9,345 00
SUMMARY Cooper Machinery was awarded this bid based on price and
delivery Their delivery schedule has been exceeded (3/1/85)
Their new date is July 1, 1985 The Street Department needs
a roller as soon as possible HiWay Machinery will honor
their bid of 1/8/85 and has a unit in stock
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Street Department
Motor Pool
FISCAL IMPACT This unit is being funded thru a lease/purchase agreemtn
and 1984-85 budget funds
Respectfully submitted
G Chris Hartung
City Manager
Pre ared by
Name om haw, C P M
Title Assistant Purchasing Agent
Approved
a of Marshall, C P M
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DATE April 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9424 8" WATER METER
RECOMMENDATION We recommend this bid be awarded to Neptune Water Meter Co
in the amount of $5,500 00 each for one meter at this time
and for future requirements through 10/1/85
SUMMARY This bid was approved for one unit 3/20/85 We are now
purchasing a second unit for immediate delivery and requesting
permission to make this bid a 6 month award
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Water & Sewer Department
FISCAL IMPACT 1984-85 Budget Funds Account Number 620-008-0461-9117
Respectfully submitted
G Chris Hartung
City Manager
Pre ared by
Name Tom Shaw, C P M
Title Assistant Purchasing AGent
Approved
a e o n J Marshall, C P M
tle Purchasing Agent
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DATE April 16,1 985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9427 HAND HELD ELECTRONIC METER READING
RECOMMENDATION We recommend this bid be awarded to the low bidder, Datamatic,
Inc , for the total amount of $57,400 00 This includes some
hardware that we may purchase from another vendor that is more
compatible and dependable, but will not cost more than the
amount approved in this bid
SU144ARY This project is to speed up and more accurately record the
usage of all water and electricity in the City This will
be coupled with our main line computer to directly input
the information for record and billing purposes
BACKGROUND Tabulation Sheet
Momo from John McGrane
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
This is to record the readings directly to the computer through
the software program which would speed the process with more
FISCAL IMPACT accuracy
Budget Funds
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
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Approved
N ofn J Marshall, C P M
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CITY& DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
M E M O R A N D U M
® a a.. a m m. m
DATE April 10, 1985
TO John Marshall, Purchasing Agent
FROM John F McGrane, Director of Finance
SUBJECT HAND HELD METER READING DEVICES
After consultation with Gary Collins, Charles Cryan John
Coppage and Ray Wells, it was decided to award the bid for the
hand held meter reading devices to Datamatic, Inc
They were the low bid and had experience with TRES Customer
Service Systems which is currently the system utilized by the
City of Denton In addition, they are a local firm which should
allow for faster maintenance and repair response time Also,
Datamatic has installed its system at several local sites and in
total has approximately 2,700 hand held devices in use
If you have further questions, please adivse
John c rane
JFMcG ab
PURCHASE AGREEMENT
~e
This Purch se Agreement (hereinafter "Agreement") is made on this day
of aldlo 1985, by and between DATAMATIC, INC., a Texas
cor ation, located at 2121 North Glenville Drive, Richardson, Texas
75081 (hereinafter referred to as "DI"), and the City of Denton a Texas
corporation, doing business at 901-B Texas Street, Denton, Texas 76201
(hereinafter referred to as "Purchaser" and/or "Licensee").
RECITALS
A. WHEREAS DI sells computer hardware and licenses proprietary computer
software as a system, hereinafter referred to as "System"; and
B. WHEREAS Purchaser desires to acquire the System from DI;
IN CONSIDERATION of the payment of the deposit, the terms and conditions of
this Agreement, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties hereto agree as
follows:
ARTICLE 1 - GENERAL TERMS
1. ASSIGNMENT
The rights and duties of the respective parties may be assigned
only with the prior written consent of the non-assigning party.
2. PROPRIETARY INFORMATION
A. Definitions. As used herein, the term "Proprietary Information"
shall mean and include DI's software, software specifications,
and software routines (including without limitation the display
routines, the routines permitting alteration in direction and
sequence, and interface routines permitting the communication of
data over telephone lines), DI's keyboard layout, and the
prompting sequences embodied in DI's software. This definition
shall extend to Proprietary Information in whatever form such
Proprietary Information may be embodied, including but not
limited to source code, object code, System documentation, System
specifications, flow charts and diagrams, photographic represen-
tations, and variations made to DI Software at the request of
Purchaser and special adaptations whether designed by Purchaser
or DI, or as the result of the joint effort of DI and Purchaser.
Proprietary Information shall also mean and include any and all
financial information and financial statements submitted to
Purchaser.
The term "Proprietary Information" shall not extend to any
information, or any embodiment of information, which has become
general public knowledge or is generally known in the trade.
B. Protection of Proprietary Information. The parties hereto agree
that all Proprietary Information disclosed by DI to Purchaser in
connection with this Agreement constitutes the trade secrets
and/or confidential information of DI, and shall be held in trust
and confidence by Purchaser. Purchaser agrees to take reasonable
steps to ensure the secrecy of the Proprietary Information of DI;
such reasonable steps shall include, but are not limited to, the
adoption of reasonable security procedures, and notification in
writing prepared by DI as set forth in Exhibit A to persons
having access to the Proprietary Information that the Proprietary
Information embodies the trade secrets and confidential
information of DI, and is not to be used or disclosed without
proper authorization from DI.
3. TRADE NAMES
Purchaser acknowledges that DATASWITCH and ROADRUNNER are pro-
prietary trade names of DI.
4. WAIVER
No waiver by either party of any provision of this Agreement
shall be effective unless in writing, and such waiver shall not
imply a subsequent waiver of that or any other provision.
5. NOTICE
Any notices or demands required to be given herein shall be given
to the parties in writing, and by certified mail at the addresses
hereinafter set forth, or to such other addresses as the parties
may hereinafter substitute by written notice given in
the manner prescribed in this Section. Notices shall be
effective upon receipt unless specifically provided otherwise
herein.
A. NOTICE TO DI:
Mr. Kenneth Kercher, President
DATAMATIC, INC.
2121 North Glenville, Drive
Richardson, Texas 75081
B. NOTICE TO CUSTOMER:
Mr. Charles Cryan
CITY OF DENTON
901-B Texas Street
Denton, Texas 76201
2
6. ENTIRE AGREEMENT
It is agreed that this Agreement embodies the entire agreement of
the parties in relation to the subject matter hereunder, and that
there is no other oral or written agreement or understanding
between the parties at the time of execution pertaining to the
subject matter of this Agreement. This Agreement shall not be
modified except by the written agreement of all parties hereto.
7. GOVERNING LAW
The parties hereto agree that this Agreement is accepted,
entered into and enforceable in Dallas County and Denton County,
Texas. This Agreement shall be governed by the laws of the State
of Texas. To the extent that there is to be a delivery or
performance of services in connection with the sale of goods
under this Agreement, such services will be deemed "goods" within
the definition of the Uniform Commercial Code.
8. LEGAL CONSTRUCTION
In case any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision thereof,
and this Agreement shall be construed as if such invalid,
illegal, or unenforceable provisions had never been contained
herein.
9. BINDING EFFECT
This Agreement shall inure to the benefit of and bind the parties
hereto, their successors and assigns.
10. AUTHORITY
Each signatory to this Agreement hereby warrants and represents
that he has been and is on the date of this Agreement duly
authorized to execute this Agreement by all necessary and
appropriate corporate action.
11. SECTION HEADINGS
All section headings contained herein are for convenience or
reference only and are not intended to define or limit the scope
of any provision of this Agreement.
12. FORCE MAJEURE
Neither party hereto shall be in default by reason of any failure
of its performance under this Agreement if such failure results,
whether directly or indirectly, from fire, explosion, strike,
freight embargo, act of God, act of the public enemy, war, civil
disturbance, act of government, de jure or de facto, or any
agency or official thereof, labor shortage, transportation
3
contingencies, unusually severe weather, default of manufacturer
or a supplier as subcontractor, quarantine, restriction,
epidemic, or catastrophe, lack of timely instructions or
essential information from the other party. The occurrence of
any event enumerated herein shall extend performance required
under this Agreement by the amount of delay occasioned by such
occurrence.
13. LIAISON BETWEEN DI AND PURCHASER
DI hereby designates Mrs. Darlene Allen as Liaison, and Purchaser
hereby designates Mr. Charles Cryan as Liaison, who shall have
the duty of acting as contact personnel for DI and Purchaser
respectively. Purchaser agrees that its Liaison shall have the
authority to bind Purchaser in all matters pertaining to this
Agreement.
14. EXHIBITS
All exhibits described in this Agreement are attached hereto and
incorporated herein by reference for all purposes.
15. MISSPELLINGS
Misspelling of one or more words in this Agreement shall not
vitiate this Agreement. Such misspelled words shall be read so
as to have the meaning apparently intended by the parties.
16. LIMITATION ON ACTIONS
Neither party may assert any cause of action against the other
arising out of this Agreement which accrued more than one year
prior to the filing of the suit alleging such cause of action.
17. ATTORNEYS' FEES
In the event either party hereto is required to employ an
attorney to enforce the provisions of this Agreement or any part
hereof, or is required to commence legal proceedings to enforce
the provisions hereof, the prevailing party shall be entitled to
recover from the other reasonable attorneys' fees and court costs
incurred in connection with such enforcement, including but not
limited to collection agency fees and attorneys' litigation fees.
18. INFRINGEMENT
DI will defend, at its own expense, any action brought against
Purchaser to the extent that such action is based on a claim that
the System, including the Hardware as described in Article 3,
Paragraph 1 and the software as described in Article 4, Paragraph
1, or any part thereof, infringes any patent or copyright, or
constitutes misappropriation or unauthorized use of any person's
trade secret. DI shall indemnify and hold Purchaser harmless
from all damages, costs, and expenses arising from such claims,
provided that Purchaser notifies DI in writing within 10 days
4
from the date such claim is asserted. DI shall have the sole
right to control the defense, negotiations, settlement and
compromise of any such action. If the System and/or Software
becomes, or in DI's opinion is likely to become, the subject of
such a claim, DI may, at its option, either (1) obtain for
Purchaser the right to continue using such System and/or
Software; (2) replace such System and/or Software with a non-
infringing System and/or Software; or (3) modify such System
and/or Software to make it non-infringing, so long as such
replacement or modification is functionally equivalent in
capability and performance to the then-existing System and/or
Software. If DI or Purchaser learns or should have reasonably
learned that such an action has been filed or threatened against
DI or Purchaser, DI or Purchaser, as the case may be, shall
notify the other party promptly in writing. DI shall not be
liable for, and Purchaser shall indemnify DI against, damages
arising from use of the System and/or Software by Purchaser more
than 10 days after Purchaser has learned or been notified of such
a filed or threatened action. In no event shall DI be liable for
special, consequential or punitive damages arising from such a
filed or threatened action, except upon Purchaser's timely claim
for indemnity in an action against it by a 3rd party as above
provided. The foregoing states the entire liability of DI to
Purchaser with respect to infringement of any patent or
copyright, or any misappropriation or unauthorized use of another
person's trade secret. DI shall not be liable to Purchaser and
the abovementioned limited indemnity shall be void, if any claim
of patent or copyright infringement, or claim of misappropriation
or unauthorized use of another person's trade secret, is based
upon the use of the System and/or Software, or any part of
either, in connection with equipment or software not delivered or
licensed by DI, or in a manner for which the System and/or
Software, or any part of either, has been modified by or for
Purchaser. Purchaser agrees to indemnify DI for damages, costs,
and expenses arising from a claim of patent or copyright
infringement or misappropriation of trade secrets, which claim
results, in whole or in part, from incorporation of Purchaser's
designs, hardware, software, or specifications into the System.
19. TAXES, SHIPPING AND INSURANCE
Purchaser shall pay all taxes, shipping charges, and insurance
premiums arising out of this Agreement, except for taxes levied
upon the net income of DI. DI agrees to prepay shipping charges,
and to bill Purchaser for the amount thereof. Purchaser agrees
that no common carrier whose services are retained by DI shall be
deemed the agent of DI.
20. DELIVERY
All deliveries by DI pursuant to this Agreement shall be f.o.b.
Denton, Texas.
5
21. RISK OF LOSS
Risk of loss as to the System or any part thereof shall pass to
Purchaser upon delivery as defined in the preceding Paragraph.
Damage to the system in transit and in the possession of
purchaser shall be the responsibility of the purchaser.
22. COVENANT NOT TO COMPETE
Purchaser agrees that for the term of this Agreement and for two
years following its termination, Purchaser shall not compete with
DI in the business of providing to others systems which function
in a similar manner and/or provide software similar to the
hereinafter described software.
ARTICLE 2 - PAYMENT
1. Purchaser shall pay DI for the development, provision, and
installation of the System, and for training thereon, the sum of
$ 47,400.00, exclusive of taxes, shipping charges and shipping
insurance charges. Payment shall be made as follows:
(a) $ 15,800.00 shall be paid to DI as a deposit contemporaneous with
execution of this Agreement.
(b) $ 15,800.00 shall be paid to DI upon delivery of the Equipment
identified in Exhibit B at Purchaser's premises.
(c) $ 15,800.00 shall be paid upon acceptance of the System by
Purchaser pursuant to Article 5, Paragraph 2.
ARTICLE 3 - HARDWARE
1. PURCHASE
The System shall include the hardware and equipment identified in
Exhibit B, attached hereto and hereby incorporated by reference,
hereinafter referred to as "Hardware".
2. TITLE
Title to said Hardware shall transfer to Purchaser upon payment
to DI of the total sum set forth in Article 2, Paragraph 1.
3. INSTALLATION AND SITE PREPARATION
DI shall inform Purchaser in writing of the Hardware site
requirements at least sixty days prior to the scheduled delivery
date, and Purchaser agrees to prepare the installation site in
accordance with such site requirements at least thirty days prior
to the scheduled installation date.
6
4. SECURITY INTEREST
DI shall retain a security interest in all Hardware for as long
as there are any outstanding amounts owed by Purchaser to DI.
Purchaser agrees to execute such reasonable documents as may be
necessary to perfect DI's security interest prior to delivery of
the Hardware.
5. ADDITIONAL PURCHASES
Purchaser agrees to purchase from DI exclusively any additional
ROADRUNNERS needed in connection with the System as defined in
this Agreement. DI agrees to charge its then standard rate for
such additional ROADRUNNERs.
ARTICLE 4 - SOFTWARE
1. DEVELOPMENT ytuo
The System shall include software to meet the -Teeh-n4road- si .l
Specifications as set forth in Exhibit C, attached hereto, and
hereby incorporated by reference, " el-rte-f-t,er-pe€ - - s
u&&f-b ,&t-eJ1, The parties sha wi In 15 days establish the of eaecut n
Technical Specifications as , in Exhibit C. The this Agreemeni
Technical Specifications shal incorporated into this contract
for all purposes as Exhibit Cland shall be hereinafter referred
to as DI Software.
2. MODIFICATION
Prior to Purchaser's acceptance of the completed System as set
forth in Article 5, Paragraph 2, the Software may be modified if
the modification is consented to by both parties in writing.
After Purchaser's acceptance of the completed System, Purchaser
may request DI to modify the Software; if DI consents to such
modification, Purchaser shall pay DI for such modifications on a
time and materials basis at DI's then standard rate.
3. DI SOFTWARE LICENSE GRANT
DI hereby grants to Licensee a non-transferable and non-
exclusive license for the use and possession of the DI Software.
Said license is granted under the terms and conditions set forth
herein.
(a) Licensee agrees that DI retains all ownership rights to
the DI software, and that Licensee acquires no title to
the DI Software, nor any other interest in the DI
Software, other than the right to use and possess the DI
Software in accordance with the terms and conditions of
this Agreement. All rights not explicitly granted to
Licensee are retained by DI. Licensee also agrees not
7
to make any copies or reproductions of the DI Software
other than one copy to be used by Licensee as a back-up
for emergency situations.
(b) The DI Software may be used only in connection with the
ROADRUNNER units purchased from DI under this Agreement
or in the future. Licensee may purchase additional
ROADRUNNER units from DI, and may use the DI Software
with such units.
(c) For the purpose of inspection to determine Licensee's
compliance with the terms and conditions of this
Agreement, Licensee hereby grants DI the right, during
regular business hours, and in compliance with
established security procedures to enter Licensee's
premises where the DI Software is located.
(d) Licensee shall not use the DI Software in service bureau
and/or timesharing operations. Licensee shall only use
the DI Software to perform Licensee's work; and Licensee
shall not permit anyone but Licensee's employees to use
the DI Software.
(e) Licensee agrees that it shall not attempt to or actually
sell, give, lend, lease, convey, transfer, license,
sublease, provide, or in any other manner transfer any
of its rights in the DI Software, whether or not
modified.
(f) The parties agree that DI's performance under this
Agreement shall not be deemed as creating any works made
for hire as that term is used in the copyright laws,
Title 17, United States Code. It is agreed that DI
shall retain all copyright interests in the DI Software,
whether it be published or unpublished.
4. DI agrees to transfer to Licensee a non-exclusive license for the
operating system software necessary to operate the System.
ARTICLE 5 - SYSTEM ACCEPTANCE AND TRAINING
1. TRAINING AND DOCUMENTATION
DI shall provide training and documentation necessary to the operation
of the System. DI shall provide three consecutive days of such
training at a mutually agreeable time at no charge to Purchaser. DI
shall charge Purchaser for any additional training at its then
standard hourly rates, plus expenses. DI shall lend four copies of
operational documentation for the System at no charge to Purchaser.
Purchaser at its expense may reproduce five additional copies which
shall remain the property of DI.
8
2. SYSTEM ACCEPTANCE
(1) DI shall inform Purchaser in writing when the System is
operational on the form attached as Exhibit D. The parties agree
that the exclusive criterion for acceptance will be compliance
with the Technical Specifications.
(2) Upon Purchaser's receipt of said written notice, Purchaser shall
take reasonable measures to evaluate the completed System.
Reasonable measures include, but are not limited to, Purchaser
providing personnel, computer facilities and test data.
(3) Purchaser shall have ten days within which to evaluate the
System. If Purchaser does not indicate its non-acceptance of the
System to DI in writing, within ten days of DI's notice that the
System is operational, on the form attached as Exhibit F, the
System shall be deemed accepted by Purchaser. DI shall have
thirty days following such notice within which to meet the failed
Technical Specifications identified by Purchaser. When the
System conforms with the Technical Specifications, DI shall
inform Purchaser in writing that the System is operational.
Purchaser shall then have ten days within which to evaluate the
System. If after such period the System still fails to meet said
Technical Specifications identified by the Purchaser, then DI or
Purchaser may terminate this Agreement after giving the other
party notice of termination.
(4) If the System fails to meet the Technical Specifications set
forth in Exhibit C and this Agreement is terminated therefore
under subparagraph 3 above, it is agreed that all sums paid to DI
under this Agreement shall be returned to Purchaser
contemporaneous with the return by Purchaser of all Hardware and
Software and Software documentation provided to Purchaser by DI
pursuant to this Agreement, and no further obligations or duties
shall then exist as between the parties hereto.
ARTICLE 6 - WARRANTIES
1. DI warrants that the System as installed and delivered to Purchaser
shall conform to the specifications set forth in Exhibit C. The
exclusive remedy for breach of this warranty shall be repair or
replacement as to non-conforming hardware, at DI's option; and the
provision of conforming software, as to non-conforming software.
2. DISCLAIMER OF WARRANTY AND LIMITATION OF REMEDIES
Purchaser understands and agrees as follows:
(a) THE EXPRESS WARRANTIES AS SET FORTH IN THIS AGREEMENT ARE IN LIEU
OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT
LIMITATION, ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, AND ALL SUCH OTHER WARRANTIES ARE HEREBY
DISCLAIMED AND EXCLUDED BY DI.
9
(b) DI SHALL NOT BE LIABLE FOR ANY LOSS OR DAMAGE CAUSED BY DELAY IN
FURNISHING HARDWARE, PRODUCTS, SERVICES, SOFTWARE OR ANY OTHER
PERFORMANCE UNDER OR PURSUANT TO THIS AGREEMENT PRIOR TO SYSTEM
ACCEPTANCE AS DEFINED IN ARTICLE 5, PARAGRAPH 2.
(e) THE SOLE AND EXCLUSIVE REMEDIES FOR BREACH OF ANY AND ALL
WARRANTIES AND THE SOLE REMEDIES FOR DI'S LIABILITY OF ANY KIND
(INCLUDING LIABILITY FOR NEGLIGENCE) WITH RESPECT TO THE SYSTEM,
HARDWARE, PRODUCTS, SERVICES AND SOFTWARE COVERED BY THIS
AGREEMENT AND ALL PERFORMANCE BY DI UNDER OR PURSUANT TO THIS
AGREEMENT, WILL BE LIMITED TO THE REMEDIES SET FORTH IN THIS
ARTICLE EXCEPT AS PROVIDED IN ARTICLE 1, PARAGRAPH 18
(INFRINGEMENT), UNLESS SUCH REMEDIES SHALL ENTIRELY FAIL IN THEIR
ESSENTIAL PURPOSE, IN WHICH CASE DI'S CUMULATIVE LIABILITY TO
PURCHASER HEREUNDER FOR DAMAGES TO PURCHASER (WHETHER SUCH
LIABILITY OR SUCH DAMAGES ARE BASED ON BREACH OF CONTRACT,
WILLFUL MISCONDUCT, NEGLIGENCE (ACTIVE, PASSIVE OR ANY OTHER
KIND), CONTRIBUTION, INDEMNITY OR ANY OTHER LEGAL BASIS, AND
WHETHER SUCH DAMAGES ARE SUFFERED BY PURCHASER DIRECTLY OR RESULT
FROM ITS VICARIOUS LIABILITY TO SOME OTHER PERSON) ARISING FROM
ANY DEFECT IN THE SYSTEM, HARDWARE, PRODUCTS, SERVICES, SOFTWARE
OR DI'S PERFORMANCE SHALL BE LIMITED TO THE INSURANCE PROVIDED,
SET FORTH IN THE INSURANCE CERTIFICATE (ATTACHED AS EXHIBIT E).
AS EVIDENCE THEREOF, DI SHALL ANNUALLY SUBMIT CURRENT INSURANCE
CERTIFICATES ON THE ANNIVERSARY DATE OF THIS AGREEMENT. IN
DETERMINING WHETHER DI'S MAXIMUM LIABILITY TO PURCHASER HEREUNDER
HAS BEEN REACHED, THERE SHALL BE TAKEN INTO ACCOUNT ALL AMOUNTS
PREVIOUSLY PAID ON ACCOUNT OF SUCH DAMAGES BY DI TO PURCHASER AND
TO ANY OTHER PERSON ARISING OUT OF THE USE OF THE SYSTEM OR OUT
OF DI'S PERFORMANCE UNDER THIS AGREEMENT.
(d) IN NO EVENT SHALL DI'S LIABILITY OF ANY KIND INCLUDE ANY SPECIAL,
INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, EVEN IF DI SHALL
HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH POTENTIAL LOSS OR
DAMAGE.
ARTICLE 7 - TERMINATION
1. This Agreement may be terminated in accordance with those provisions
contained in Article 5 regarding termination.
2. Prior to Purchaser's payment of all amounts specified in Article 2,
Paragraph 1, either party may terminate its performance in the event
of either party's bankruptcy, receivership, insolvency and/or
assignment for the benefit of creditors.
3. In the event Purchaser fails to perform in accordance with the terms
and conditions of this Agreement and DI notifies Purchaser in writing
of the details of said failure of performance, then DI may, at its
option, terminate this Agreement if Purchaser fails to cure said
deficiencies in performance within thirty days of its receipt of said
notice.
10
4. Licensee may terminate its license of the DI Software upon sixty days
written notice to DI.
5. In the event either party terminates this Agreement or the attached
Maintenance Agreement or any part thereof or the license of DI
Software, all licenses granted under this Agreement shall be
terminated, and Purchaser shall, within fifteen days following such
termination, return to DI the DI Software in whatever form retained,
and all copies of DI Software documentation. Purchaser shall certify
in writing to DI that Purchaser has so returned the DI Software and DI
Software documentation to DI.
DATAMATIC,
INC.
CITY
OF DENTON
BY: DANNY
SHIRLEY
BY:
RICHARD 0. STEWART
TITLE: VICE PRESIDENT
IGNATURE
TITLE: MAYOR
1
GNATU
ATTEST:
~~C'C ~A
CHARLOTTECALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
2~h lC &Q402~
DEBRA ADAMI DRAYOVITCH, CI ATTORNEY
CITY OF DENTON, TEXAS
11
EXHIBIT A
DATAMATIC, INC.
NON-DISCLOSURE AGREEMENT
Having access to the Datamatic Electronic Meter Reading System, you are
hereby notified that certain aspects of the System are proprietary and
confidential to Datamatic and can not be disclosed to persons not having
access to the System.
The term "Proprietary Information" shall mean and include Datamatic's
software, software specifications, software routines (including the display
routines, the routines permitting alteration in direction and sequence, and
interface routines permitting the communication of data over telephone
lines), the keyboard layout, and the prompting sequences.
Datamatic Proprietary Information and Trade Secrets may be embodied in, but
not limited to source code, object code, System documentation, System
specifications, flow charts and diagrams, and photographic representations.
Thank you for your cooperation in this matter.
12
EXHIBIT B
HARDWARE SPECIFICATIONS
QUANTITY DESCRIPTION
9 ROADRUNNER Hand-Held Terminals with software,
environmental case, and carrying straps.
Standard Turnkey System Software, Installation,
and Training.
13
~LBD XHIBIT C
SPE CIFICATIONS
Specifications for hand held electronic meter reading system.
A. General Requirements
Datamatlc shall provide a complete manual of the detailed technical specifications of the system kandofflnK
normally included with such systems.
xxain~.xarnJxfm(heaxllnBA#keoxhrhAbx[A~r1c>~$QYx~c~ec~
Installation of hand held meter reading system shall be completed within ninety (90) days of date of
Specification Agreement.
N.VXIQYJc*. Datamatlc shall submit Installation time frame. tie DI Software.
3. Datamatlc shall Gomm - kxpc provide such revisions,
updates and improvements in the Software as DI generally makes available to Licensees of
4. Datamatic shall provide a complete turn-key hand held meter reading system with an absolute minimum of City of
Denton programming time.
5. Datamatlc shall describe how a route book can be shared and/or transferred between devices either in part or
whole.
6. System shall be compatible with the City of Denton's communication environment which is standard IBM DOS/VSE
with standard CICCS using BTAM.
xodxdesx kai7m-
System Functions
e ist A
ystem shall be compatible with City of Dento ata communications network and mainframe computer.ladvkNkAgg
regquired data to mainframe computer on the same day the meter Is read.
*11 System shall be capable of transfercrinnggro
~mtxf~tpc~~df
System sha l l prov i dexasx flVHhtMmxXhhWXfodslo3cm a Yla(
` & management reports such as:
B
reads (left to right or right to left)
b. Report of forced reads and total number of reads by meter reader.
c. Report of high reads.
d. Report of time each read is taken and average time per read.
e. Report of zero consumption
f. Report of skips on route.
g. Report on advancing reads on vacant accounts.
h. Report of meter conditions (e.g., broken glass).
I. Report of Incorrect meter numbers (e.g., changed meters).
J. Specify additional management report capabilities/limitations. Such reports shall be available within 12
hours of data Input.
capability for Dataswitch to hold more than one day of route information in
System shall have endd~ctd>gt Qa$fatne~of power outage at the mainframe computer system.case
information
and transmittg~next day route two ~J
kU per od
5,. n System shall be capable of co a in all meter readingskrom terminals within a~ two
l
The system shall be capable of processing meter reading information from a inimum of
14 terminals.
System shall have backup capability for data lyst tr nsmisslon to main-frame computer, or from terminal to
system. jp[~l/'~' et een the terminals and the PC.
8. System shall have a protection system for data lost due to power spikes and burn outs
a. Reports how readers
BID
3eckKjcmt Spec if l cat ions
Page 2
IS^~l~dJ~ $7c.X&atrams:fcscxkae~cspnc~f>~c~mM.x~i+'~ •.._.w,...~.,~~~~p~.~4iMnf4amac~4~nrs#a~~d,mo,rad„tsYaYwar!a.,Q4y,hos
10. System shall have capability to resequence meter records.
C. Terminal Functions
1. Terminal shall be capable of accepting meter readings entered right to left or left to right.
2. Terminal shall be able to Insert an account into Its proper sequence when Instructed by meter reader.
3. Terminal shall be able to access an account by service address, customer name, meter number or account number.
4. Terminal shall be able to read In any sequence as designated by meter reader (e.g., from first to last; middle
to last and first to middle; last to first; middle to first then last to middle).
5. Terminal shall be able to provide search function for locating skipped accounts, blank readings, meter
readings, etc.
6. Terminal shall be able to perform high/low comparisons within one (1) second after read is entered and allow
for entering meter number before re-read occurs.
7. Terminal shall be able to accept special codes for meter conditions (e.g., stuck, broken glass, etc).
8. Terminal shall be able to accept more than one meter at one address (e.g., apartments).
9. Terminal shall be able to record read time when meter reading Is entered and when system Is activated.
10. Terminal shall require name and number before data entry Is activated.
II. Terminal shall be able to notify meter reader of hazards or special conditions at the address, (e.g., bad dog,
notify guard, locked gate, etc).
12. Terminal shall be able to display necessary account information, such as meter number, account number, service
address, meter size, locations and hazards.
13. Terminal shall allow meter reader to update or change meter locations, hazards, and to enter certain codes
whenever meter tampering or Illegal connections are suspected.
14. Terminal shall be capable of being operated in relatively dark areas, (e.g., large water main holes).
D. Environmental
I. DatanatIc shall provide effective means of protecting terminal from loss of data or deteriorations of
equipment due to environmental conditions, (e.g., rain, snow, dust, mud, water, etc).
2. Datamatic shall specify room temperature and other environmental requirements for the system.
E. Physical Characteristics
1. The overall weight of the terminal, Including its batteries, should be no more than 25 ounces.
2. Terminal shall have keys of a minimum of I/2" by 1/211.
3. Terminal shall have liquid crystal display (LCD). Display must be easily readable at normal viewing distance
in bright sunlight. Display sides should be suffic le ly large (at least 20 characters) so as not to unduly
slow the meter reader. ',(J)m~' n erical
4. Terminal shall have a fully alpha numerical display an nput.
5. Terminal shall be easy to carry and must be capable of being secured to the meter reader by at least two (2)
methods, (e.g., on the hand by elastic strap, and on the body by a belt loop, etc).
6. Datamatic shall submit physical layout for systems location.
1'S Bid
j@gjRjavA Specifications
Page 3
F
Q4
Power L)14n I. Terminal shall be compatible with n-rechargeable x3d battery
provide p ont inuous full operation for at least ten hours. a/I
i icate ppoo
2. Terminal s all mixin a low power condition at least one hour before l
A /provided to assure data is not lost if primary power source Is inoperative.
41 Terminal data shall be protected from static electricity.
5. Terminal shall allow for the replacement of batteries in the field without loss of data.
7
Trainina
power shall be
1. atic shall provide detailed training on use of terminals for City employees.
2. Datamatic II provide detailed training on interface (mimi-computer) with mainf computer for City
employees.
3. Datamatic shall provide a lied program training on Interface ( rocomputer) with main-frame computer for
City employees.
iW1 Maintenance
1. Local maintenance shall be provided for to nals and tem.
2. Maintenance response time shall be ss than two hours during lar business hours (8:00 A.M. to 5:00 P.M.)
3. Maintenance on terminal- D atic shall provide a terminal In fully op le service condition in replacement
of a terminal In n of repair and shall provide a terminal case or waterproof r In serviceable condition
as a replac nt for terminal case or waterproof cover in need of repair.
4. Mal ance on system shall be completed on same day as day requested.
Datamatic shall provide separate software maintenance provisions.
Battery system must
EXHIBIT D
READY FOR USE FORM
This is to notify that the Electronic Meter
Reading System is installed and conforms to specifications outlined in
Exhibit C.
Liaison for Datamatic
Date
15
CXOrd.
NAME AND ADDRESS OF AGENCY
Standard Mortgage Insurance Agency
400 Plaza, One Shell Square
New Orleans, La. 70139
NAME AND ADDRESS OF INSURED
Datamatic, Inc.
P.O. Box 850461
Richardson, Tx. 750810461
COMPANIES AFFORDING COVERAGES
LETTERRY /United States Fidelity & Guaranty Co.
COMPANY
LETTER nited States Fire Insurance Co.
COMPANY ■
LETTER V
COMPANY D
LETTER
COMPANY
LETTER
This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time.
Limits of Liabili in Thousan
s
COMPANY
LETTER
TYPE OF INSURANCE
POLICY NUMBER
POLICY
EXPIRATION DATE
EACH
AGGREGATE
OCCURRENCE
GENERAL LIABILITY
BODILY INJURY
E
5
'
A
~
COMPREHENSIVE FORM
Renewal of
TMP 055242825
11/17/85
PREMISES-OPERATIONS
PROPERTY DAMAGE
$
$
EXPLOSION AND COLLAPSE
HAZARD
UNDERGROUND HAZARD
PRODUCTS/COMPLETED
OPERATIONS HAZARD
BODILY INJURY AND
CONTRACTUAL INSURANCE
PROPERTY DAMAGE
$
500
$
500
BROAD FORM PROPERTY
COMBINED
DAMAGE
INDEPENDENT CONTRACTORS
_
PERSONAL INJURY
PERSONAL IN
JURY
$ 500
AUTOMOBILE LIABILITY
BODILY INJURY
(EACH PERSON)
5 250
A
COMPREHENSIVE FORM
BODILY INJURY
$ 500
OWNED
(EACH ACCIDENT)
HIRED
100034326642
11/17/85
PROPERTY DAMAGE
$
BODILY INJURY AND
NON OWNED
PROPERTY DAMAGE
$
COMBINED
EXCESS LIABILITY
8
BODILY INJURY AND
5 , 000
5 , 000
E
UMBRELLA FORM
PROPERTY DAMAGE
E
OTHER THAN UMBRELLA
5233260474
11/17/85
COMBINED
FORM.
WORKERS' COMPENSATION
STATUTORY
A
and
EMPLOYERS' LIABILITY
11 /17/$5
5 500 GXH ACCIDENT))
OTHER
DESCRIPTION OF OPERATIONS/LOCAIIONSNEHIOLES
Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com-
pany will endeavor to mail days written notice to the below named certificate holder, but failure to
mall such notice shall impose no obligation or liability of any kind upon the company.
NAME AND ADDRESS OF CERTIFICATE HOLDER
DATE ISSUED
AUTHORIZED REPRESENTATIVE
EXHIBIT F
SYSTEM NON-ACCEPTANCE FORM
This form serves as a writing to indicate Purchaser's Non-Acceptance of the
DI System, delivered pursuant to an Agreement entered into by the Parties
on
by reason of the following:
BY:
TITLE:
DATE:
17
s
MAINTENANCE AGREEMENT
This Maintenance Agreement is made on this z day of 41t-c 114 Z~z
,
1985, by and between DATAMATIC, INC., a Texas corporation located at 2121
North Glenville Drive, Richardson, Texas 75081 (hereinafter referred to as
"DI") and the City of Denton a, Texas corporation located at 901-B Texas
Street, Denton, Texas 76201 (hereinafter referred to as "Purchaser").
RECITALS
A. WHEREAS DI sells computer hardware and licenses proprietary
computer software, hereinafter referred to as "System", which
System is fully described in the Purchase Agreement executed
contemporaneously herewith between Purchaser and DI; and
B. WHEREAS Purchaser desires DI to maintain and DI desires to
maintain the System.
NOW, THEREFORE, in consideration of the mutual benefits derived herein,
the parties agree that:
1. DESCRIPTION
The DATASWITCH is to be maintained at Purchaser's site. Response
time from DI for DATASWITCH shall be within two hours of a trouble
call during any weekday (exclusive of holidays) between 8:00 a.m.
and 5:00 p.m. local time. Maintenance service will be available
at all other times at DI's standard overtime rate. The ROADRUNNER
is to be maintained at Dallas, Texas. DI shall return repaired
ROADRUNNER within three working days after receipt by DI.
2. RECURRING MAINTENANCE CHARGE
Upon acceptance of the completed System by Purchaser, Purchaser
agrees to pay a monthly maintenance charge for the maintenance
services provided by DI under this Agreement. The first payment
shall be due on the first day of the month following the
acceptance of the completed System and shall contain the pro rata
monthly amount due from the date of acceptance to the end of the
month in which acceptance occurs, plus the following month payable
in advance. Thereafter each monthly payment shall be due on the
first day of each succeeding month payable in advance. The
monthly charge for the first twelve months shall be 1% of the
total System cost. The monthly charge is subject to change on the
anniversary date of Purchaser's acceptance of the completed
System, but in no event shall the percentage change in the monthly
charge exceed the percentage change in the "All Cities Average of
the Consumer Price Index for Urban Wage Earners and Clerical
Workers Revised" base period: 1967 = 100 (published by the
Bureau of Labor Statistics, U. S. Department of Labor) for the
twelve-month period preceding said annual anniversary date.
1
3. SCOPE
DI shall keep the Hardware and the DI Software in good working
order. Maintenance services shall include:
(a) Scheduled preventive Hardware maintenance based upon the
specific needs of the individual machines as determined by
DI, including testing, cleaning, lubricating, adjustments and
replacement of parts;
(b) Software maintenance, including providing Purchaser with such
revisions, updates and improvements in the DI Software as DI
generally makes available to licensees of the DI Software;
and
(c) Unscheduled, on-call remedial maintenance of both the
Hardware and DI Software.
All maintenance shall be performed
familiar with the Hardware and the
System.
4. PERFORMANCE OF MAINTENANCE
by qualified maintenance engineers
DI Software composing Purchaser's
Purchaser agrees that DI may subcontract maintenance services
under this Agreement.
5. EXCLUSIONS
Maintenance services shall not include:
(a) Electrical work external to the Hardware or maintenance of
accessories, alterations, attachments or other devices not
furnished by DI;
(b) Repair of damage or increase in service time caused by
accident, transportation, neglect or misuse and alterations
(which shall include, but not be limited to, any deviation
from circuit or structural machine design as provided by DI);
(c) Repair of damage or increase in service time attributable to
the use of the Hardware for other than data processing
purposes for which designed;
(d) Furnishing platens, supplies or accessories; painting or
refinishing the machines or furnishing material therefore;
making specification changes or performing services connected
with relocation of machines; or adding or removing
accessories, attachments or other devices.
2
I
6. TERMINATION
(a) This Agreement shall terminate only upon the valid
termination by Purchaser, DI or Purchaser of the software
license described in the Purchase Agreement executed
contemporaneously herewith between Purchaser and DI.
(b) Should DI or Purchaser fail to perform any of the material
terms hereof, the non-failing party shall give written notice
thereof to the failing party. If the failure is not
corrected within 10 days, the non-failing party may, at its
option, terminate this Agreement upon written notice to the
failing party. Termination of either the Maintenance Agree-
ment or the Purchase Agreement shall automatically effect the
termination of the other.
DATAMATIC, INC.
By: DANNY SHIRLEY
TITLE: VICE PRESIDENT
L~~ - A'~ -
IG ATURE
BY: RICHARD 0. STEWART
TITLE: MAYOR
1
IG ATU
ATTEST:
CHARLOTTEt. ALL ECRE
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM:
DEBRA ADAMI DRAYOVITCH, CYdY ATTORNEY
CITY OF DENTON, TEXAS
3
DA1 L April 16, 1985
CiIY (,UUNCiL RCPURI IURMAI
rU,
Mayor and
Members
oC tlse Lity Council
FROM
G Chris
Hartung,
City Manager
SUDJ BLII BID #9433- PARKWAY PLAZA-WATER PARTICIPATION
RBLU►AM hNDA11UN We recommend this bid be awarded on the low difference for
water oversizing of $32,398 00 This is a bid participation
with Pat Donivan - Ridgeway Plaza, Joint Venture, as
presented by Weir and Associates, Inc , Engineers
SUIIM AR Y This bid was received and opened as per policy at 2 p m on
March 21, 1985 We received four bids, with D/FW Utilities
submitting the best low bid difference between the oversized
waterline and the required waterline as per attached
BALK4RUUND, Tabulation Sheet
PRU(jRtu,1S DEFARIM1sHIS OR GROUPS ArIELlbl)
This will be d part of the utilities, Water/Sewer, oversizing
as recommended for the expected growth in the area of Lillian
Miller Parkway and I-35
i1SLAL 114PACt There is no fiscal impact on the General Budget
Respectfully submitted
U"-LH r 1 s 11 si;FVLIiTg
City Manager
Pr ared
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DATE April 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9436 CHIP SPREADER & ASPHALT PAVER
RECOMMENDATION We recommend this bid be awarded to the lowest bidder
meeting specifications for Item One, Conley Lott Nichols,
in the amount of $52,211 00, Fob Denton with delivery in
45 days We also recommend Item Two not be awarded at this
time
BACKGROUND Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Street Department
Motor Pool
FISCAL IMPACT This item will be funded thru a third party lease/purchase
paid from 1984-85 budget funds
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
je ohn J Marshall, C P M
Purchasing Agent
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DATE April 16, 1985
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9440 PLAYGROUND EQUIPMENT
RECOMMENDATION We recommend this bid be awarded to the low bidder, Vaughn
& Associates of Dallas, for the amount of $3,068 00 with
delivery in 30 to 45 days after receipt of order
SUMMARY This bid is for the purchase of pre-school timber playground
equipment We received two bids on similar equipment and
after evaluation by the Parks Department found the low bid
to be the best for the City of Denton
BACKGROUND Tabulation Sheet and insert picture of model
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
Parks & Recreation
FISCAL IMPACT This will be charged against the budget account
#100-003-0062-8112(9107)
Respectfully submitted
G Chris Hartung
City Manager
Prepared by
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98103
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Or 4:
20D" x 179" Area
10 Ht
5%0 Diameter Timbers
144" O D Galvanized Pipe Runge
Decks at 510" 91"
94119-Fireman s Pole
94111-Chain Net
99050-Steering Wheel
95009-10 Slide
99090-Tire Swing Assembly
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98104
152" x 152" Area
8'8" Ht
514" Diameter Timbers a I E4,
A" O D Galvanized Pipe Rungs
Decks at 29" 39" 5"d" V
94111-Chain Net
99040-8 Sliding Pole
99060-Steering Wheel
98105
4*" Area
5% Diameter Timbers
1%10 D Galvanized Pipe Rungs
Decks at 2b" 31" 43
99040-8 Sliding Pole
99050-Steering Wheel
96009-8 Slide
95080-Tire Swing Assembly
,jai
52