1985-0550890L (44L)
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated competi-
tive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described bids are the lowest
responsible bids for the materials, equipment, supplies or services
as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than $3,000,
and
WHEREAS, Section 2 09 of the City Charter requires that every
act of the Council providing for the expenditure of funds or for the
contracting of indebtedness shall be by ordinance, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials equipment, supplies, or services, shown in the "Bid
Proposals'' attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER ITEM NO
VENDOR
AMOUNT
9394
All
Internat'l Environmental
$21,293 00
Equipment ompany
9398A
All
Industrial Disposal Supp
$13,470 00
9411
All
Dictaphone
$26,902 00
9413
1-16
Rainen Business Interiors
$ 8,401 84
9413 28-37 Rainen Business Interiors $ 3,579 17
9413
38-45
Business Essentials
$ 2,
843
00
9413
46-48
Denton Office Supply
$
705
00
9414
1 and 9
Dixie PetroChem
$36,
590
00
9414
6
Russ Chemical
$22,
200
00
414
9
2,7,8
Stinnes Chemical
$95,
055
00
9
9414
3
Hancock Industries
$ 91
450
00
9414
4
McKesson Chemical
$ 3,495 00
9414
5
Van Water & Rogers
$ 4
,800
00
9415
All
Denton Office Supply
1
70
,000
00
est mate yr amt)
418 All
9419 All
9420 All
9422 1
Bi horn Excavating om an
Hurricane Fence
Wittek Golf Supply
B & M Truck
$ 3
,097
00
$16,
507
50
$ 8,
688
00
$ 3,
728
00
9422 2 & 3 Fleet Body & Equipment $ 3,037 00
9423 All
Poleline Electric
6,326 00
9424 All Neptune Water Meter $ 5,500 00
9425 All A B Chance Cc
5,725 00
9429 All Vallen Safety $10,869 32
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that
the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Bid Proposal and related bid documents
herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 19th day of March, 1985
RICHARD MAYOt
CITY OF DENTON, TEXAS
ATTEST,
Z~l [t U'Y~~ALLEN, CITY SECKETAKY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY v V wwZ
DATE 3-19-85
CITY COUNCIL RLPORI FORMAT
r0 Mayor and Members of the city Council
FROM G Cl►ris Hartung, City Manager
SUBJ EUT BID 119394 PATHOLOGICAL INCINERATOR
RECOMM ANDArION We recommend this bid be awarded to the lowest bidder
meeting specification of International Environmental
Equipment Co in the amount of $21,293 00 including
concrete slab
SUIiM AR Y This bid is for the purchase of a 200 lb per hour
pathological incinerator for the Animal Control Center
The unit is designed for the appropriate disposal of
animal carcasses and organic waste
BACKGROUND Tabulation Sheet
PROGRAMS DEPARIMENIS OR GROUPS AFCECIED
Animal Control Center
riSCAL 1I4PACT Funds for this purchase have been budgeted in the
1984-85 Fiscal Budget Account Number 430-004-02OM-9132
Special Projects
Respectiully submitted
l; Chris a u T-g
City Mauager
spared
ame Tom D Shaw, C P M
Title Assistant Purchasing Agent
Ap roved
Gf~L-
i J J Marshall, C P M
le urchasing AGent
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DATE 3-19-85
Ci1Y COUNCIL RLPORI I-ORMAr
r0 Mayor and Members of the U ty Council
FROM
G Chris
Hartwig,
City
Manager
SUBJ ELT
BID #9398A
30 CU
YARD
CONTAINERS (SECOND AWARD)
RECOMM ENDAPION We recommend this bid be awarded to the evaluated low
bidder of Industrial Disposal Supply in the amount of
$2,694 00 per container
SUI1M AR Y This bid is for the purchase of 30 cu yd refuse containers
to be used in the commercial refuse collection program
BACKGROUND We
on
We
sa
to
is
purchased 5 containers from the lowest bidder, Scott & Hill,
2/5/85 We now have requirements for additional containers
feel like the latch design from Scott & Hill is not
tisfactory We are requesting this second group be awarded
I D S The $24 00 per container for the superior latch
the basis for this recommendation
Solid Waste Department
riSCAL 114PACT 1984-85 Solid Waste Bond Funds
Account Number 631-002-0803-9104
Respectfully submitted
l; CL i a u VII
City Manager
P rVpa
_
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
JIMle Purchasing arshall, C P 14
Agent
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DA7 L 3-19-85
CITY COUNCIL IICPURI IORMAI
CO Mayor and Members of the (,ity Council
FROM
G
Chris
Ilartung,
City Mauager
SUBJ B(.r
BID
#9411
POLICE
DICTATION SYSTEM
RB(. MMENDA110N We recommend this bid be awarded to the only bid meeting
specifications and the evaluated low bidder, Dictaphone
Corp , for the Lease/Purchase for 60 months either to
Dictaphone or bid lease/purchase vendor whichever is the
best, but not to exceed the amount of $683 31 per month as
bid by Dictaphone
SUIIM AR Y This bid was sent out on a prior bid when we discovered
we had not included all the equipment We then sent this
bid out and received only one bid meeting specifications
as Lanier bid partly used equipment
DACKUROUND Tabulation Sheet
PRO6RAMS I)BPAR1MhN15 OR 6RUUPS ArrELIbD
Police Department Updating of their Call-In
Reporting System
riSCAL 114FAC1 Police Dept Budget 100-007-0042-9106
Respectfully submitted
G-Lw, rT-s-Na i=Euag
City Manager
Prepared by p
J m J Marshall, C P M
tie Purchasing Agent
Approved
of n J Marshall, C P M
Iti purchasing Agent
DATE 3-19-85
CITY COUNCIL RGPORI rORMAT
r0 Mayor and Members of the (,ity Council
FROM G Chris Hartung, City Manager
SUBJ ELT BID #9419 LANDFILL FENCING
RECOMM ENDAPION We recommend this bid be awarded to the lowest bidder,
Hurricane Fence, in the amount of $16,507 50 Work to
begin in seven days
SUMMARY This bid is for the labor and materials to fence the
new landfill on the north and west side with 6' chain
link fencing This will replace a temporary fence now
in place The south and east side have satisfactory
fencing for now
BACKGROUND Tabulation Sheet
PROGRAMS DEPARDIENIS OR GROUPS ArrELIED
Solid Waste Sanitary Landfill
riSCAL 114PACT 1984-85 Sanitary Landfill Bond Funds
Account #630-002-0803-9001
Respectfully submitted
G--1~ir i S na`r Mlig
City hIauager
P ~a d
Name Tom D Shaw, C P M
Title Assistant Purchasing AGent
Approved
N tlarshail, C P M
tie purchasing Agent
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DA1C 3-19-85
CI(Y COUNCIL Runt roRmAi
10 Mayor and Members of the City Co wicil
FROM G Lkris Ilartung, City Manager
SUBJ B(.l: BID #9420 GOLF EQUIPMENT & SUPPLIES
RBC014M BNDArION We recommend this bid be awarded to the only complete
bidder, Wittek Golf Supply, Inc , for the total sum of
$8,688 00
SU11M AR Y This bid is for the supplies necessary to properly handle
the City Driving Range The bid was sent to several vendors
However, we received only one bid The prices and delivery
are reasonable and in the essence of time, we recommend
the bid be awarded
BALKGRUUND Bid Proposal as received
PROURIUNS DBPAR1MhNIS OR GROUPS ArrgLiisD
Funds available in 261-003-0062-8112
r1SCAL 114PACf This purchase does not have additional impact on the
General Fund
Respectiully submitted
b'~LIiF'r?; Ila2"CU"I"g
city Manager
Prepared by
h ars all, C P M
' Purchasing Agent
Approved
„e n Marsh M
ltle Purchasing Agent
BID NUMBER 9420 BID PROPOSALS Page 2 of 2
ITEM
DESCRIPTION
OUAN
PRICE
AMOUNT
1
f5 Golf Ball Pails
50
$3 15
$ 157 50
2
N7 Golf Ball Pails
50
$3 75
$ 187 50
3
R-2 Utility Plastic Coated Baskets
15
$13 60
$ 2o4 00
4
Solid Range Balls, Wh/St only
500 doz
$ 5 35
$2675 00
5
Distance Markers advise numbers?
4
$180 00
$ 720 00
6
Driving Range Rule Board
1
$98 00
$ 98 00
7
Senior Golf Picker
1
$1800 00
$1800 OC
8
W-70 Heavy Duty Commercial Golf Ball Washer
1
$1320 00
$1320 OC
9
Odd Woods advise Men or women ?
20
$10 95
$ 219 OC
10
Bagged Golf Tees, 1 7/8" Amount per bag ?
15 M
$ 12 00
$ 180 oC
11
Odd Irons (advise men or womens and numbers?
20
$8 35
$ 167 0(
12
RW400 Tee Mats complete with 1224J-70 brush mat
8
$120 00
$ 960 0(
$8688 OI
TOTALS
We quote the above f o b Denton Texas Shipment can be made in 14-211ays from receipt of order Terms net
unless otherwise indicated
In submitting the above bid the vendor agrees that acceptance of any or all bid items by the City of Denton Texas within a
reasonable period of time constitues a contract
3650 AVONDALE AVE
Melling Address
CHICAGO ILL.. 60618
City stele Zip
312-463-2636
Telephone
WITTEK GOLF SUPPLY CO".)
7 tler
51qnslure
NatI Mrkt/Mgr
Title
DAIL 3-19-85
CITY COUNCIL RLPORi CORMAI
1`0 Mayor and Members of the City Council
FROM V Cliris Hartung, city Manager
SU BJ GLF BID #9422 TRUCK BED & BODIES
R ECOMM BN_UAIiON We recommend this bid be awarded to the low bidder for
each item as shown on the tab sheet Item 1 to B & M
Truck for a total of $3,728 00 and Item 2 & 3 to Fleet
Body & Equipment Co , for a total of $3,037 00 Total
bid award $6,765 00
SUIIM AR Y This bid is for the service bodies and contractor type
body for the new trucks awarded earlier The trucks
are being delivered this month
BACKURUUNl1' Tabulation Sheet
PRO(,RIMS DEPARIMBNIS Olt (,ROUPS ACCELIhll
Vehicle Maintenance/Motor Pool
rISCAL 114PAC1 There is no impact on the General Fund
Respectiully submitted
G-Lli t r1-nT rT-d g
City Manager
Prepared b
I 0 Mars a11, C
Purchasing Agent
;ffLl
Approved
W~- o i arshal M
le rchasing Agent
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DATE 3-19-85
C1rY COUNCIL RLFORi FORMAT
r0 Mayor and Members of the city Council
FROM G Cliris Hartung, City Manager
SUBJ E(,T, BID #9423 LINE STRINGER
RECOMM ENDALION We recommend this bid be awarded to the lowest bidder
of Poleline Electric in the amount of $1,581 50 ea ,
Fob Denton
SUIiM AR Y This bid is for the purchase of a four (4) line stringing
unit used in the construction and maintenance of the
overhead Electric Distribution system
BACKGROUND Tabulation Sheet
PROGRMHS DEPARiMEN1S OR GROUPS ArrELI ED
Electric Distribution
r1SCAL 114PACT 1984-85 Budget Funds 610-008-025209232
Electric Distribution Tools and Shop Equipment
Respectfully submitted
(i c i ► s a u ii"g
City Manager
P ared b
ame Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved M
ie J Marshall, C P M
tie Purchasing AGent
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DA1L 3-19-85
CITY COUNCIL RGFOatI rORMA1
r0 Mayor and Members of Lite Lity Council
FROM G Chris Ilartung, City Manager
SUBJ ELI BID #9424 8" WATER METER
RECOMM ANDA H ON We recommend this bid be awarded to the lowest bidder,
Neptune Meter Co , in the amount of $5,500 00 with delivery
in 45 days
SU11M AR Y This bid is for the purchase of an eight (8) inch
compound water meter for the TWO Library
DA(.KGRUUND Tabulation Sheet
PRObR/4'15 DEPARIMhNIS OR bROUFS ArrELIED
Water & Sewer Field Service
riSCAL 114FAC1 1984-85 Fiscal Budget Account 620-008-0461-9117
Respectiully submitted
G-Llic Cs ila Lurg
City Manager
F ray a red 1b,
Name Tom D Shaw, C P M
TiLle Assistant Purchasing AGent
Approved e~
N a o n Marsh /P 14
tie Purchasing Agent
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DATE 3-19-85
CITY COUNCIL RLPORi rORMAr
r0 Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJ ELT BID #9425 PADMOUNT SWITCHGEAR
RECOMM ENDArION We recommend this bid be awarded to the lowest bidder,
A B Chance Co , in the amount of $5,725 00 ea with
delivery in 4-6 weeks
SU11M AR Y This bid is for the purchase of six units of 15KV, 3 phase,
7620/13200 volt padmount switchgear This material will
be used by the Electric Distribution Department in the
maintenance and new construction of the electric system
BACKGROUND Tabulation Sheet
PROURANS DEPARIMENIS OR GROUPS AFCECIED
Electric Distribution Department
FISCAL 114PACT 1984-85 Fiscal Budget Account Number 610-008-0252-9221
Electric System Underground Conductors
Respectfully submitted
City manager
P ~ ared
Name
Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
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tie urchasing AGent
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DAIL 3-19-85
U1 Y COUNCIL RLPORI IURMAI
rO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJELf BID #9429 AIR PAKS
R.ELOMM HNDA11011' We recommend this bid be awarded to the low bidder, Vallen
Safety, for seven one-hour air packs, with extra cylinder
and valve asemblies at $10,869 32
SUiibIAR Y This bid was sent to all available vendors, and we received
only 2 bids with one no bid response We specify Scott
as they are compatible with our present supply
BACKGROUND Tabulation Sheet
PROGRAMS DBPARIMLNIS OR GROUPS APCGLIBD
fir Department Budget Account 100-006-0051-9104
NSCAL 114FAC1 Ther is no impact on the General Fund
Respectiully submitted
U-Cl-, rg-ilar-TU'i g
City Manager
Prepared by
m o n J Marshall, C P M
iLl Purchasing Agent
Approved p ~p
N i J n Marshall, C P M
le urchasina Agent
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